Oswego Health
Administrative Assistant, Human Resources
Part Time, 30 Hours Weekly, 10am-4pm
Job Summary:
The Administrative Assistant provides necessary clerical support services to the Human Resources Department under the direction of the Director of HR Operations by communicating professionally with visitors, families, and staff. Coordinates the flow of information to appropriate personnel, prepares assigned documents and performs detailed recordkeeping activities.
Duties/Responsibilities: Provide clerical assistance to the Human Resources department; use computer programs and software applications as assigned, completing all assignments by due date. Prepare correspondence, reports, and statements displaying thorough knowledge of English grammar, punctuation, and composition. Gather information for the preparation of reports on a timely basis to meet deadlines. Greet and handle all communication with visitors, clients, and staff tactfully, confidentially, professionally, and with courtesy. Communicate pertinent information to the appropriate individual. Act as coordinator of information between the department and staff, contractors and students. Prepare, distribute and proof correspondence including, but not limited to letters, memos, and messages. Ensure detailed record-keeping and other paperwork. Meet with new employees to help with completion of new hire paperwork, ensuring accuracy. Take and prepare meeting minutes, reports and statistics as assigned. Complete all assignments as requested in a timely manner; work on ongoing projects; report free time to supervisor; seek out work that needs to be completed. Manage badge system for employees, contractors and students. Review, process and record forms for the tuition reimbursement program. Assess, revise, and develop office procedures and methods for approval. Follows the chain of command appropriately to resolve problems and concerns. Understand hospital and departmental operations, organizational and political structure as well as policies and procedures. Apply to situations and communicate to others as needed. Provides follow-up on situations unresolved at the end of the day as needed. Respond appropriately to complaints and request for information. Perform other duties as assigned. Required Skills/Abilities (Unit Specific): Clerical knowledge and ability to use computers and standard computer software including Microsoft Office Suite required. Excellent organizational skills with strong attention to detail. Practiced customer service and interpersonal skills. Ability to perform effectively in a stressful environment or emergency situation. Ability to communicate effectively and frequently, orally and in writing, with all members of the health care team. Professionalism and business acumen appropriate for working with guests, clients, physicians, employees and volunteers. Education and Experience: High School Diploma or equivalent required. One or more years of clerical experience within an office setting preferred. Data entry and customer service experience preferred. Working Conditions: Prolonged periods of sitting and working on a computer. Ability to lift, push or pull up to 15 lbs. using proper body mechanics. Occasionally requires assembling, operating, checking, and maintaining equipment. Requires attendance of various meetings and participation on committees as required. Actively participates in in-service programs, in Quality Assurance programs and CQI, cross training; attends all mandatory classes as required; completes unit-specific competencies. Attendance at designated time and location ensures job requirements are met. Complies with DOH requirements for annual health assessments and required immunizations.
Pay Range: $16.00-$20.40/hour
Employee salary is based on commensurate experience and other qualifications.
The mission of Oswego Health is to provide accessible, quality care and improve the health of residents throughout Oswego County. As a nonprofit healthcare system that was established in 1881, Oswego Health is proud to continue to be one of Oswego County's largest employers. More than 1,200 employees spread throughout its 17 locations, work for the Oswego Health system, which includes the 164-bed community hospital with a brand new Medical Surgical Unit, a 32-bed state-of-the-art psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a 120-bed skilled nursing facility, and Springside at Seneca Hill, an independent retirement community. The health system also operates Oswego Health Home Care, the only hospital-based certified home healthcare agency in the County as well as two outpatient centers, including the Fulton Medical Center, offering urgent care, lab, medical imaging, physical therapy, and occupational health services; and the Central Square Medical Center, offering urgent care, lab, medical imaging, and physical therapy services. In addition, Oswego Health includes the Oswego Health captive professional corporation, Physician Care P.C., providing physician services in orthopedics, cardiology, ENT, gastroenterology, breast care, audiology, general surgery, bariatrics, and primary care.
EQUAL EMPLOYMENT OPPORTUNITY
Oswego Health is committed to providing equal opportunity in all employment-related matters, without regard to race (including traits historically associated with race), creed, color, religion, sex/gender, national origin, age, marital or familial status, disability, pregnancy-related condition, sexual orientation, gender identity, gender expression, transgender status, citizenship status, ancestry, arrest/conviction record, military or veteran status, domestic violence victim status, genetic predisposition or carrier status, reproductive health decision making, relationship or association with a member of a protected category, or any other legally protected characteristic. Decisions affecting your position including, but not limited to, recruitment, hiring, placement, promotion, transfer, compensation, benefits, training, tuition assistance, leaves of absence, disciplinary action, layoff/recall, and terminations will be made in accordance with this policy.
Part Time, 30 Hours Weekly, 10am-4pm
Job Summary:
The Administrative Assistant provides necessary clerical support services to the Human Resources Department under the direction of the Director of HR Operations by communicating professionally with visitors, families, and staff. Coordinates the flow of information to appropriate personnel, prepares assigned documents and performs detailed recordkeeping activities.
Duties/Responsibilities: Provide clerical assistance to the Human Resources department; use computer programs and software applications as assigned, completing all assignments by due date. Prepare correspondence, reports, and statements displaying thorough knowledge of English grammar, punctuation, and composition. Gather information for the preparation of reports on a timely basis to meet deadlines. Greet and handle all communication with visitors, clients, and staff tactfully, confidentially, professionally, and with courtesy. Communicate pertinent information to the appropriate individual. Act as coordinator of information between the department and staff, contractors and students. Prepare, distribute and proof correspondence including, but not limited to letters, memos, and messages. Ensure detailed record-keeping and other paperwork. Meet with new employees to help with completion of new hire paperwork, ensuring accuracy. Take and prepare meeting minutes, reports and statistics as assigned. Complete all assignments as requested in a timely manner; work on ongoing projects; report free time to supervisor; seek out work that needs to be completed. Manage badge system for employees, contractors and students. Review, process and record forms for the tuition reimbursement program. Assess, revise, and develop office procedures and methods for approval. Follows the chain of command appropriately to resolve problems and concerns. Understand hospital and departmental operations, organizational and political structure as well as policies and procedures. Apply to situations and communicate to others as needed. Provides follow-up on situations unresolved at the end of the day as needed. Respond appropriately to complaints and request for information. Perform other duties as assigned. Required Skills/Abilities (Unit Specific): Clerical knowledge and ability to use computers and standard computer software including Microsoft Office Suite required. Excellent organizational skills with strong attention to detail. Practiced customer service and interpersonal skills. Ability to perform effectively in a stressful environment or emergency situation. Ability to communicate effectively and frequently, orally and in writing, with all members of the health care team. Professionalism and business acumen appropriate for working with guests, clients, physicians, employees and volunteers. Education and Experience: High School Diploma or equivalent required. One or more years of clerical experience within an office setting preferred. Data entry and customer service experience preferred. Working Conditions: Prolonged periods of sitting and working on a computer. Ability to lift, push or pull up to 15 lbs. using proper body mechanics. Occasionally requires assembling, operating, checking, and maintaining equipment. Requires attendance of various meetings and participation on committees as required. Actively participates in in-service programs, in Quality Assurance programs and CQI, cross training; attends all mandatory classes as required; completes unit-specific competencies. Attendance at designated time and location ensures job requirements are met. Complies with DOH requirements for annual health assessments and required immunizations.
Pay Range: $16.00-$20.40/hour
Employee salary is based on commensurate experience and other qualifications.
The mission of Oswego Health is to provide accessible, quality care and improve the health of residents throughout Oswego County. As a nonprofit healthcare system that was established in 1881, Oswego Health is proud to continue to be one of Oswego County's largest employers. More than 1,200 employees spread throughout its 17 locations, work for the Oswego Health system, which includes the 164-bed community hospital with a brand new Medical Surgical Unit, a 32-bed state-of-the-art psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a 120-bed skilled nursing facility, and Springside at Seneca Hill, an independent retirement community. The health system also operates Oswego Health Home Care, the only hospital-based certified home healthcare agency in the County as well as two outpatient centers, including the Fulton Medical Center, offering urgent care, lab, medical imaging, physical therapy, and occupational health services; and the Central Square Medical Center, offering urgent care, lab, medical imaging, and physical therapy services. In addition, Oswego Health includes the Oswego Health captive professional corporation, Physician Care P.C., providing physician services in orthopedics, cardiology, ENT, gastroenterology, breast care, audiology, general surgery, bariatrics, and primary care.
EQUAL EMPLOYMENT OPPORTUNITY
Oswego Health is committed to providing equal opportunity in all employment-related matters, without regard to race (including traits historically associated with race), creed, color, religion, sex/gender, national origin, age, marital or familial status, disability, pregnancy-related condition, sexual orientation, gender identity, gender expression, transgender status, citizenship status, ancestry, arrest/conviction record, military or veteran status, domestic violence victim status, genetic predisposition or carrier status, reproductive health decision making, relationship or association with a member of a protected category, or any other legally protected characteristic. Decisions affecting your position including, but not limited to, recruitment, hiring, placement, promotion, transfer, compensation, benefits, training, tuition assistance, leaves of absence, disciplinary action, layoff/recall, and terminations will be made in accordance with this policy.