HEICO
Executive Assistant/Receptionist P/T 20-30 hours
HEICO, Fort Lauderdale, Florida, United States, 33323
Executive Assistant / Receptionist
For over 60 years, HEICO Corporation, a NYSE traded company, has thrived by serving niche segments of the aviation, defense, space, and electronic industries by providing innovative and cost-saving products and services. HEICO's high-energy culture focuses our team members on providing high-quality products and services to our customer base, which is made up of most of the world's airlines and the defense industry. Our leadership approach creates a dynamic environment that continually challenges our team members to perform their best. For four consecutive years, Forbes Magazine ranked HEICO as one of the 200 "Best Small Companies." Air Cost Control ("A2C"), a subsidiary of HEICO, a leading aviation electrical interconnect product distribution company, is seeking an Executive Assistant / Receptionist that would be primarily responsible for, but not limited to, the following duties: Greet and welcome visitors and clients upon their arrival. Efficiently manage the check-in process, ensuring accurate information collection and issuance of visitor badges. Maintain a professional and organized reception area, ensuring it reflects the company's values. Handle incoming and outgoing mail, packages, and deliveries. Assist in scheduling and coordinating meetings, appointments, conference room reservations, food or beverages, as required, and travel reservations. Maintain and update visitor logs, databases, and records. Collaborate with team members to provide administrative support, such as data entry, filing, and organizing documents. Track and replenish general office supplies. Order and maintain inventory of company-logo apparel. Contribute to the overall office organization and cleanliness. Provide administrative support to Managing Director. Handle expense reports for Managing Director utilizing Concur. Assist Accounts Payable with cash applications: posting payments received from banks, handle collections on smaller accounts.
For over 60 years, HEICO Corporation, a NYSE traded company, has thrived by serving niche segments of the aviation, defense, space, and electronic industries by providing innovative and cost-saving products and services. HEICO's high-energy culture focuses our team members on providing high-quality products and services to our customer base, which is made up of most of the world's airlines and the defense industry. Our leadership approach creates a dynamic environment that continually challenges our team members to perform their best. For four consecutive years, Forbes Magazine ranked HEICO as one of the 200 "Best Small Companies." Air Cost Control ("A2C"), a subsidiary of HEICO, a leading aviation electrical interconnect product distribution company, is seeking an Executive Assistant / Receptionist that would be primarily responsible for, but not limited to, the following duties: Greet and welcome visitors and clients upon their arrival. Efficiently manage the check-in process, ensuring accurate information collection and issuance of visitor badges. Maintain a professional and organized reception area, ensuring it reflects the company's values. Handle incoming and outgoing mail, packages, and deliveries. Assist in scheduling and coordinating meetings, appointments, conference room reservations, food or beverages, as required, and travel reservations. Maintain and update visitor logs, databases, and records. Collaborate with team members to provide administrative support, such as data entry, filing, and organizing documents. Track and replenish general office supplies. Order and maintain inventory of company-logo apparel. Contribute to the overall office organization and cleanliness. Provide administrative support to Managing Director. Handle expense reports for Managing Director utilizing Concur. Assist Accounts Payable with cash applications: posting payments received from banks, handle collections on smaller accounts.