YMCA of San Francisco
Administrative Assistant – Afterschool Program
YMCA of San Francisco, San Francisco, California, United States, 94199
Careers by Empowering Futures, Building Communities
Imagine going to work each day knowing that your efforts positively impact individuals and communities. As a global movement and the nation’s leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job—we offer a career with a future and the opportunity to make a lasting difference in your community. At the Y, you can uncover your passion and build a lifelong career addressing some of the nation’s most pressing social issues.
Our Organizational Culture
At the YMCA of Greater San Francisco , we are committed to demonstrating values that aim to building strong communities where you can
Be ,
Belong
and
Become.
With
Truth & Courage , we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with
Authenticity & Accessibility , allowing everyone to participate according to their needs. Our approach is
Dependable & Creative , as we respond to community needs through strong partnerships. Above all, we embody
Dignity & Empathy , treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals. Position Summary The Administrative Assistant supports the efficient operation of the organization by providing administrative, clerical, and logistical support to staff and departments. This role plays a critical part in maintaining smooth office operations and contributing to the overall mission and effectiveness of the nonprofit. Job Responsibilities Administrative Support Provide general administrative support, including answering phones, managing email correspondence, filing, and data entry. Schedule meetings, prepare agendas, take minutes, and coordinate logistics for events and team gatherings. Maintain organized digital and physical filing systems in accordance with document retention policies. Assist with document preparation, including editing, proofreading, and formatting reports, grant materials, and presentations. Office & Operations Management Manage office supplies and equipment; coordinate with vendors for orders, repairs, and services. Coordinate mailings, deliveries, and internal communications as needed. Assist in processing invoices, tracking expenses, and preparing basic financial reports in collaboration with the finance team. Maintain and update internal databases (e.g., donor, client, or volunteer records) with attention to accuracy, confidentiality, and data privacy practices. Provide respectful, inclusive, and professional customer service to all visitors, clients, donors, and partners. Contribute to team projects and cross-functional initiatives as needed. Qualifications High school diploma or equivalent. Minimum of 2 years of administrative experience. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills. Well-organized, detail-oriented, and able to manage multiple tasks and meet deadlines. Ability to work both independently and collaboratively in a team environment. Alignment with the mission and values of the organization. Preferred Qualifications
Experience in a nonprofit or mission-driven setting. Additional education such as an associate’s or bachelor’s degree. Familiarity with CRM platforms or project management tools. Work Environment & Physical Demands This role operates in an office setting with occasional travel to multiple project sites and off-site events. It requires frequent interaction with staff, community members, and program participants in a fast-paced environment. Physical demands include prolonged sitting, standing, walking, and occasional lifting (up to 25 lbs), as well as navigating between locations as needed. Disclaimers Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check. All duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties. This job description may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed. Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment. Salary Description The hourly rate for this position ranges from $35.00 to $45.00, based on industry benchmarking, organizational compensation structures, and alignment with grant fund approvals. Final compensation will be determined by factors such as experience, qualifications, and available funding for the position.
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Be ,
Belong
and
Become.
With
Truth & Courage , we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with
Authenticity & Accessibility , allowing everyone to participate according to their needs. Our approach is
Dependable & Creative , as we respond to community needs through strong partnerships. Above all, we embody
Dignity & Empathy , treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals. Position Summary The Administrative Assistant supports the efficient operation of the organization by providing administrative, clerical, and logistical support to staff and departments. This role plays a critical part in maintaining smooth office operations and contributing to the overall mission and effectiveness of the nonprofit. Job Responsibilities Administrative Support Provide general administrative support, including answering phones, managing email correspondence, filing, and data entry. Schedule meetings, prepare agendas, take minutes, and coordinate logistics for events and team gatherings. Maintain organized digital and physical filing systems in accordance with document retention policies. Assist with document preparation, including editing, proofreading, and formatting reports, grant materials, and presentations. Office & Operations Management Manage office supplies and equipment; coordinate with vendors for orders, repairs, and services. Coordinate mailings, deliveries, and internal communications as needed. Assist in processing invoices, tracking expenses, and preparing basic financial reports in collaboration with the finance team. Maintain and update internal databases (e.g., donor, client, or volunteer records) with attention to accuracy, confidentiality, and data privacy practices. Provide respectful, inclusive, and professional customer service to all visitors, clients, donors, and partners. Contribute to team projects and cross-functional initiatives as needed. Qualifications High school diploma or equivalent. Minimum of 2 years of administrative experience. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills. Well-organized, detail-oriented, and able to manage multiple tasks and meet deadlines. Ability to work both independently and collaboratively in a team environment. Alignment with the mission and values of the organization. Preferred Qualifications
Experience in a nonprofit or mission-driven setting. Additional education such as an associate’s or bachelor’s degree. Familiarity with CRM platforms or project management tools. Work Environment & Physical Demands This role operates in an office setting with occasional travel to multiple project sites and off-site events. It requires frequent interaction with staff, community members, and program participants in a fast-paced environment. Physical demands include prolonged sitting, standing, walking, and occasional lifting (up to 25 lbs), as well as navigating between locations as needed. Disclaimers Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check. All duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties. This job description may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed. Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment. Salary Description The hourly rate for this position ranges from $35.00 to $45.00, based on industry benchmarking, organizational compensation structures, and alignment with grant fund approvals. Final compensation will be determined by factors such as experience, qualifications, and available funding for the position.
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