Hanover County, VA
Salary:
$48,000.00 - $56,000.00 Annually Location :
Hanover, VA Job Type:
Full-time Job Number:
202500197 Department:
Circuit Court Clerk Opening Date:
08/08/2025 Closing Date:
Continuous
Description If you are looking for a job in a fast-paced office where teamwork, accuracy, and enthusiasm for serving the public are valued, we'd love to have you on our team. Among its many responsibilities, Hanover Circuit Court Clerk's Office handles land records, wills, criminal and civil litigation records, marriage licenses and concealed weapon permits. Much of our work is about building the permanent record and enabling the public's access. There is always something new to learn.
The successful incumbent will be a part of the Clerk's office, Criminal Division. At the completion of training the deputy clerk will provide support to circuit judges during court proceedings. The deputy will organize and maintain the court's criminal litigation files, draft documents for entry by judges such as court orders and restrictive licenses and prepare case records for courts of appeal. Routine tasks require successful use of the circuit court's case management system, financial accounting system, and case imaging system.
General Description:
This is a paraprofessional position. The incumbent performs routine tasks to provide skilled administrative support to judges and quasi-legal services to the public.
Organization:
The Deputy Clerk is part of Hanover County's Career Development Program (CD). The Deputy Clerk Ladder has four levels ranging from Deputy Clerk I to Senior Deputy Clerk. Incumbents report to the Circuit Court Clerk but often work in a manner approved by Circuit Court Judges. They supervise no staff. However, Senior Deputy Clerk may serve as workflow leaders to lower-level Deputy Clerks.
Essential Functions:
functions may vary depending on Career Development level • Prepares, organizes, maintains the court's criminal and civil litigation files • Drafts routine correspondence, memoranda, court orders and reports to state agencies • Provides support to Circuit Court Judges, including during court proceedings • Drafts criminal and civil orders, reviews pleadings, orders, notices of appeal and other correspondence and identifies applicable timelines • Issues notices, subpoenas, capiases and writs, assists scheduling civil cases at bi-monthly docket call • Maintains Circuit Case Management System, Financial Accounting System, Case Imaging System, and land records management system. • Records real estate documents after collecting recording taxes, and adds the documents to the index to land records • Probates wills, appoints executors or administrators, collects probate taxes, insures adequacy of fiduciary bonds • Appoints guardians and conservators • Performs other department specific functions as assigned such as records retention or conversion projects • Dockets and releases judgments, files UCC statements, issues marriage licenses and concealed handgun permits, and qualifies ministers • Coordinates work of jury commissioners, prepares master jury list, prepares jury summonses, excuses jurors from service • Performs related work as assigned.
Working Conditions:
A. Hazards • None known
B. Environment • Office
C. Physical Effort • Occasional lifting of record books and court files up to twenty-five pounds
D. Non-exempt
Knowledge, Skills and Abilities:
Must be computer proficient and have a working knowledge of Microsoft Office. Ability to organize and prioritize to meet deadlines, required. Knowledge of the principles and practices of substantive and procedural law, preferred. Effective oral and written communication skills, required. Ability to establish and maintain effective working relationships with judges, attorneys, court personnel, County employees and public, required. Must be an accurate, fluent typist able to prepare documents and transfer data into digital files in a fast paced environment.
Education, Experience and Training:
High school diploma or equivalent required, with preferred certification through the Compensation Board Deputy Clerk Career Development Program - OR - paralegal certification through NALA (Certified Legal Assistant/Certified Paralegal) or NFPA (Registered Paralegal) preferred - OR - Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require certifications and/or additional education up to a Bachelor's degree. Related experience desired as follows: 2 years @ level I, 3 years @ level II, 5 years @ level III, and 7 years @ the Senior level.
Special Conditions: • Serves at the will of the Circuit Court Clerk • Criminal Records Check, including fingerprinting • Twelve-month probationary period
Work beyond normal work schedule SUMMARY OF EMPLOYEE BENEFITS Hanover County is proud to provide our employees with the following comprehensive benefits package. Hanover provides a benefit package that provides for you in times of need, they offer an ongoing level of financial security, peace-of-mind, and healthy work-life balance. This is part of our goal to make Hanover County an attractive place to work. To see exactly what you will find with our offerings, click the link below:This is an overview and does not provide all provisions, limitations, and exclusions. If there is a contradiction between this and the official plan documents, the plan documents will prevail. The Pamunkey Regional Jail and Library share some of the County benefits, please visit their website for more details. 01
Describe your experience working in a circuit court clerk's office or a similar office. 02
Describe your experience working with criminal and civil court cases? 03
Do you have experience working with any of the Supreme Court of Virginia's computer programs such as Case Imaging System, Accounting Management System or Circuit Court Case Management System? If so, describe your experience. 04
Describe your experience or education that qualifies you to work in the Criminal Division of the circuit court clerk's office. Required Question
$48,000.00 - $56,000.00 Annually Location :
Hanover, VA Job Type:
Full-time Job Number:
202500197 Department:
Circuit Court Clerk Opening Date:
08/08/2025 Closing Date:
Continuous
Description If you are looking for a job in a fast-paced office where teamwork, accuracy, and enthusiasm for serving the public are valued, we'd love to have you on our team. Among its many responsibilities, Hanover Circuit Court Clerk's Office handles land records, wills, criminal and civil litigation records, marriage licenses and concealed weapon permits. Much of our work is about building the permanent record and enabling the public's access. There is always something new to learn.
The successful incumbent will be a part of the Clerk's office, Criminal Division. At the completion of training the deputy clerk will provide support to circuit judges during court proceedings. The deputy will organize and maintain the court's criminal litigation files, draft documents for entry by judges such as court orders and restrictive licenses and prepare case records for courts of appeal. Routine tasks require successful use of the circuit court's case management system, financial accounting system, and case imaging system.
General Description:
This is a paraprofessional position. The incumbent performs routine tasks to provide skilled administrative support to judges and quasi-legal services to the public.
Organization:
The Deputy Clerk is part of Hanover County's Career Development Program (CD). The Deputy Clerk Ladder has four levels ranging from Deputy Clerk I to Senior Deputy Clerk. Incumbents report to the Circuit Court Clerk but often work in a manner approved by Circuit Court Judges. They supervise no staff. However, Senior Deputy Clerk may serve as workflow leaders to lower-level Deputy Clerks.
Essential Functions:
functions may vary depending on Career Development level • Prepares, organizes, maintains the court's criminal and civil litigation files • Drafts routine correspondence, memoranda, court orders and reports to state agencies • Provides support to Circuit Court Judges, including during court proceedings • Drafts criminal and civil orders, reviews pleadings, orders, notices of appeal and other correspondence and identifies applicable timelines • Issues notices, subpoenas, capiases and writs, assists scheduling civil cases at bi-monthly docket call • Maintains Circuit Case Management System, Financial Accounting System, Case Imaging System, and land records management system. • Records real estate documents after collecting recording taxes, and adds the documents to the index to land records • Probates wills, appoints executors or administrators, collects probate taxes, insures adequacy of fiduciary bonds • Appoints guardians and conservators • Performs other department specific functions as assigned such as records retention or conversion projects • Dockets and releases judgments, files UCC statements, issues marriage licenses and concealed handgun permits, and qualifies ministers • Coordinates work of jury commissioners, prepares master jury list, prepares jury summonses, excuses jurors from service • Performs related work as assigned.
Working Conditions:
A. Hazards • None known
B. Environment • Office
C. Physical Effort • Occasional lifting of record books and court files up to twenty-five pounds
D. Non-exempt
Knowledge, Skills and Abilities:
Must be computer proficient and have a working knowledge of Microsoft Office. Ability to organize and prioritize to meet deadlines, required. Knowledge of the principles and practices of substantive and procedural law, preferred. Effective oral and written communication skills, required. Ability to establish and maintain effective working relationships with judges, attorneys, court personnel, County employees and public, required. Must be an accurate, fluent typist able to prepare documents and transfer data into digital files in a fast paced environment.
Education, Experience and Training:
High school diploma or equivalent required, with preferred certification through the Compensation Board Deputy Clerk Career Development Program - OR - paralegal certification through NALA (Certified Legal Assistant/Certified Paralegal) or NFPA (Registered Paralegal) preferred - OR - Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require certifications and/or additional education up to a Bachelor's degree. Related experience desired as follows: 2 years @ level I, 3 years @ level II, 5 years @ level III, and 7 years @ the Senior level.
Special Conditions: • Serves at the will of the Circuit Court Clerk • Criminal Records Check, including fingerprinting • Twelve-month probationary period
Work beyond normal work schedule SUMMARY OF EMPLOYEE BENEFITS Hanover County is proud to provide our employees with the following comprehensive benefits package. Hanover provides a benefit package that provides for you in times of need, they offer an ongoing level of financial security, peace-of-mind, and healthy work-life balance. This is part of our goal to make Hanover County an attractive place to work. To see exactly what you will find with our offerings, click the link below:This is an overview and does not provide all provisions, limitations, and exclusions. If there is a contradiction between this and the official plan documents, the plan documents will prevail. The Pamunkey Regional Jail and Library share some of the County benefits, please visit their website for more details. 01
Describe your experience working in a circuit court clerk's office or a similar office. 02
Describe your experience working with criminal and civil court cases? 03
Do you have experience working with any of the Supreme Court of Virginia's computer programs such as Case Imaging System, Accounting Management System or Circuit Court Case Management System? If so, describe your experience. 04
Describe your experience or education that qualifies you to work in the Criminal Division of the circuit court clerk's office. Required Question