University of Chicago
Join to apply for the
Dean's Office Administrator
role at
University of Chicago Join to apply for the
Dean's Office Administrator
role at
University of Chicago About The Department
Department
Law Dean's Office Support
About The Department
The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind.
Job Summary
Situated in the Law Schools Deans Office, the Deans Office Administrator provides a broad range of high-level, confidential administrative, financial, and project-related support to the leadership of the Law School, specifically the Dean and Deputy Dean. The Deans Office Administrator may also provide administrative support to Human Resources, Events, the Associate Dean for Administration, and the Chief of Staff.
Responsibilities
Provides administrative support to the Dean in the absence of the Executive and Administrative Assistant to the Dean. Manages all graduate and undergraduate student employment for the Law School, ensuring labor law and GSU compliance. Assists the Events department with event planning, event preparation, and event execution for student, faculty and staff events. Researches topics, facilitates communication and manages projects for Law School Deans and leadership. Prepares summary reports, complex spreadsheets, materials and information for meetings. Processes expenses, reimbursements, event and travel arrangements for the Deans. Proofreads and copyedits written materials prior to publication or distribution. Creates and implements office process improvements. Assists Deans with administrative matters related to teaching, scholarship, curriculum planning, and faculty recruitment and onboarding. Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time. Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors. Performs other related work as needed.
Education:
Minimum Qualifications
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
Bachelor's degree strongly preferred.
Experience:
Experience working in higher education settings strongly preferred.
Preferred Competencies
Ability to maintain highly sensitive and confidential matters with discretion. Independently handle routine administrative and operational tasks. Mastery of Microsoft Office Suite of products, and electronic calendaring software. Excellent written and verbal communication skills. Excellent interpersonal skills to interact with a diverse population of contacts, including faculty, staff, students, and external visitors, while maintaining discretion. Strong administrative and organizational skills, including skills managing multiple tasks and projects simultaneously and maintaining records. Problem solving skills and ability to exercise mature judgment and use initiative in conducting day-to-day activities, setting priorities and meeting deadlines. Knowledge of desktop publishing and web-related software.
Working Conditions
This position is required to work onsite 5 days per week.
Application Documents
Resume/CV (required) Cover Letter (required)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled
Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$58,000.00 - $65,000.00
The included pay rate or range represents the Universitys good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Dean's Office Administrator
role at
University of Chicago Join to apply for the
Dean's Office Administrator
role at
University of Chicago About The Department
Department
Law Dean's Office Support
About The Department
The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind.
Job Summary
Situated in the Law Schools Deans Office, the Deans Office Administrator provides a broad range of high-level, confidential administrative, financial, and project-related support to the leadership of the Law School, specifically the Dean and Deputy Dean. The Deans Office Administrator may also provide administrative support to Human Resources, Events, the Associate Dean for Administration, and the Chief of Staff.
Responsibilities
Provides administrative support to the Dean in the absence of the Executive and Administrative Assistant to the Dean. Manages all graduate and undergraduate student employment for the Law School, ensuring labor law and GSU compliance. Assists the Events department with event planning, event preparation, and event execution for student, faculty and staff events. Researches topics, facilitates communication and manages projects for Law School Deans and leadership. Prepares summary reports, complex spreadsheets, materials and information for meetings. Processes expenses, reimbursements, event and travel arrangements for the Deans. Proofreads and copyedits written materials prior to publication or distribution. Creates and implements office process improvements. Assists Deans with administrative matters related to teaching, scholarship, curriculum planning, and faculty recruitment and onboarding. Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time. Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors. Performs other related work as needed.
Education:
Minimum Qualifications
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
Bachelor's degree strongly preferred.
Experience:
Experience working in higher education settings strongly preferred.
Preferred Competencies
Ability to maintain highly sensitive and confidential matters with discretion. Independently handle routine administrative and operational tasks. Mastery of Microsoft Office Suite of products, and electronic calendaring software. Excellent written and verbal communication skills. Excellent interpersonal skills to interact with a diverse population of contacts, including faculty, staff, students, and external visitors, while maintaining discretion. Strong administrative and organizational skills, including skills managing multiple tasks and projects simultaneously and maintaining records. Problem solving skills and ability to exercise mature judgment and use initiative in conducting day-to-day activities, setting priorities and meeting deadlines. Knowledge of desktop publishing and web-related software.
Working Conditions
This position is required to work onsite 5 days per week.
Application Documents
Resume/CV (required) Cover Letter (required)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled
Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$58,000.00 - $65,000.00
The included pay rate or range represents the Universitys good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Other Job function
Job function
Education and Training Industries
Higher Education Referrals increase your chances of interviewing at University of Chicago by 2x Get notified about new Dean jobs in
Chicago, IL . Chicago, IL $60,000.00-$70,000.00 1 week ago Chicago, IL $75,000.00-$83,000.00 3 weeks ago Laboratory Schools: Dean of Students, Early Childhood
Chicago, IL $93,496.70-$121,000.00 1 month ago Chicago, IL $77,000.00-$96,000.00 3 weeks ago Dean of Instruction - Humanities (ELA, Social Studies)
Chicago, IL $77,000.00-$96,000.00 1 week ago Chicago, IL $64,000.00-$72,000.00 3 days ago River Forest, IL $104,000.00-$141,500.00 1 month ago Couple and Family Therapy Department Chair
Senior Associate Director of Development
Chicago, IL $89,250.00-$105,000.00 1 month ago Associate Director, Development for Business School
Chicago, IL $56,222.00-$70,000.00 6 days ago Associate Director, Capital Projects, Facilities and Space Infrastructure
Faculty- Open Rank - History Faculty Director (Tenure Track)
Director of Strategic Accounts (Great Lakes)
Chicago, IL $190,000.00-$240,000.00 1 week ago Associate Dean for Innovative Partnerships and Faculty Practice (Clinical Associate Professor or Clinical Professor)
Manager, Adjunct Faculty Support (FT), MFRE10218AA
Faculty - Adjunct Professor, Modern Languages (French, German, Italian, Spanish)
Chicago, IL $75,000.00-$96,000.00 2 months ago DEAN of School Culture SY2025-26 Rowe Middle School
Greater Chicago Area $80,000.00-$90,000.00 1 week ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr