RMGS Inc
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Position Overview
RMGS, Inc. is currently recruiting an Accounting Assistant to provide support at our headquarters in Virginia Beach, VA .
Key Responsibilities
- Assist in maintaining and updating the electronic expense reporting system, including inputting new users, vendors, bank details, and per diem rates.
- Support travel arrangements by preparing requests, obtaining approvals, and assisting with bookings.
- Process travel advance requests and verify supporting documentation.
- Maintain travel logs and organize travel claims and expense reports.
- Review expense submissions, enter voucher data into the financial system, and ensure accuracy.
- Reconcile corporate travel credit card statements and maintain documentation for audits.
- Support monthly reconciliation of travel-related general ledger accounts.
- Assist in preparing and submitting client invoices, verifying charges, and maintaining billing records.
- Collaborate with staff to resolve billing or travel discrepancies.
- Create and maintain contract and financial files according to procedures.
- Support development and documentation of accounting procedures in compliance with DCAA standards.
- Assist with the Incurred Cost Submission process by organizing required documentation.
- Perform basic bank reconciliations and other administrative tasks as assigned.
Education
- High school diploma or equivalent required.
- Associates or Bachelors degree in Accounting, Business, or related field is a plus.
Experience
- Minimum 2 years in administrative, billing, or accounting support roles; government contracting experience preferred.
- Experience with client invoicing and government billing preferred.
- Familiarity with Deltek/Costpoint or similar ERP/accounting software preferred.
Minimum Qualifications
- Reliable transportation.
- Strong attention to detail and accuracy.
- Ability to manage multiple responsibilities and deadlines.
- Good communication skills, verbal and written.
- Professional demeanor, ability to work independently or in a team.
- Proficiency in Microsoft Word, Excel, Adobe Acrobat, email platforms, and Costpoint Time & Expense preferred.
- Ability to handle sensitive information confidentially.
Work Conditions
- Full-time position with hybrid flexibility.
- Standard hours: Monday Friday, 8:00 AM 5:00 PM.
- Occasional extended or weekend hours may be required.
Company Overview
RMGS, Inc. is a growing small business based in Virginia Beach, providing security training and advisory services to government and private clients. We are an equal opportunity employer.
Company Benefits
- Comprehensive insurance plans, 401(k), workers compensation, and other benefits.
Additional Details
- Seniority level: Entry level
- Employment type: Full-time
- Job function: Accounting, Auditing, Finance
- Industries: Defense, Space Manufacturing
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