Purchasing Coordinator
Location: Aliso Viejo (onsite)
Temp: 4-month assignment, with the possibility to go temp-to-hire
Pay Range: $32-$35/hr
Role Overview
The Purchasing Coordinator supports the purchasing team by managing administrative tasks and ensuring all projects are completed on time and within budget. Responsibilities include updating and tracking pricing, managing bid information, coordinating vendor relationships, and assisting with cost analysis and reporting.
Key Responsibilities
- Administrative Support: Assist with bid packages, options, data entry, and maintaining vendor files and reports.
- Bid Management: Prepare and distribute bid packages, manage the master bid list, and ensure Scopes of Work are current for all vendors.
- Cost Tracking & Budget Management: Monitor and update project costs, analyze monthly price changes, and ensure budgets reflect accurate pricing and adjustments.
- Purchase Orders & Change Orders: Review, process, and track purchase orders, change orders, and notices to proceed. Resolve invoicing issues.
- Vendor & Contract Management: Track new vendor applications, verify insurance, and manage contract administration to ensure timely vendor transitions and pricing updates.
- Reporting & Data Maintenance: Assist with quarterly reports, manage pricing databases, and track costs and budgets.
- Collaboration: Work with internal teams, vendors, and trade partners to resolve issues and ensure smooth project execution.
Qualifications
- 1-2 years' experience in purchasing, procurement, or construction (preferred)
- Strong attention to detail and organizational skills in a fast-paced environment
- Understanding of project budgets, contracts, work orders, and scope documentation
- Proficiency in managing multiple tasks and meeting deadlines
- Excellent communication skills for vendor, contractor, and team interactions
- Strong system skills for data entry and reporting
Note: Compensation depends on various factors including experience, skills, location, and organizational needs. The listed salary range is disclosed as per local law. Benefits may include bonuses, health insurance, and 401(k). Vaco by Highspring values diversity and encourages all qualified individuals to apply.
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