Santa Clarita Valley Water Agency
Salary : $83,220.80 - $101,400.00 Annually
Location : Santa Clarita, CA
Job Type: Full-time regular
Job Number: 2025-00022
Department: Finance, Administration, & IT
Opening Date: 08/05/2025
Closing Date: 8/19/2025 5:30 PM Pacific
The Position
*Applications are only accepted through the link provided:
Under direction, independently performs or assists Agency staff in purchasing transactions for a variety of materials, supplies, services and equipment in accordance with Agency and State standards, policies and legal requirements; sources and negotiates within established authority the purchase of goods, services and materials; assists in the creation of bids and Requests for Proposals for both goods and contract services; performs other related duties as required.
DISTINGUISHING CHARACTERISTICS
The Purchasing Coordinator is responsible for performing a variety of work assignments involved in the researching, sourcing, ordering, receiving and distribution of supplies, material and services. Incumbents work independently performing the full range of duties and ensuring that purchasing and service contracts meet Agency and State legal requirements. Incumbents are expected to provide customer-responsive, cost effective and high qualify purchasing support and advice to Agency staff. This class is distinguished from the next lower class of Administrative Assistant by performing the more complex professional/technical duties and the incumbent may provide lead supervision to lower-level staff.
SUPERVISION RECEIVED/EXERCISED
Receives general supervision from a Buyer or higher-level position.
Examples of Duties
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS
This indoors and outdoors position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in working with a computer. The need to lift, drag, and push materials, supplies, and equipment weighing up to 75 pounds also is required while receiving shipments of materials.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Minimum Qualifications
QUALIFICATIONS (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Purchasing Coordinator . A typical way of obtaining the required qualifications is to possess the equivalent of four years of experience in the purchasing and inventory of materials and supplies preferably for a water agency and the equivalent of graduation from a college/university with course work in business administration, public administration, materials management. Experience working in a purchasing function at a technical level may be substituted for college on a year for year basis
Licenses and Certifications
Possession of, or the ability to obtain, a valid Class C California driver's license. Individuals who do not meet this requirement due to a physical disability will be considered on a case-by-case basis.
KNOWLEDGE/SKILLS/ABILITIES (The following are a representative sample of the KSA's necessary to perform essential duties of the position.)
Knowledge of:
Operations, services and activities of a water agency as it relates to procurement; principles, practices, methods, and techniques for public agency purchasing, including competitive bidding processes; sources and types of products, commodities, and services used by a water agency;; general principles, procedures, and practices of record keeping; principles of contract management; regulations and legal requirement of purchasing processes in the public sector; principles of lead supervision; basic principles of purchasing software; English usage, spelling, grammar, and punctuation; basic mathematical principles; occupational hazards and standard safety practices.
Ability to:
Coordinate and perform a variety of functions relating to the purchase of materials, supplies and services; exercise sound judgment in determining proper work methods and procedures, assembling and evaluating information; assist in coordinating internal and external services to fill Agency's purchasing needs; perform research, analyze options and make recommendations regarding venders and products write English at a level necessary to compose clear and concise reports, bid information and correspondence; effectively operate a personal computer and software; lead the work of assigned staff in the purchasing function; work independently and as part of a team; make sound decisions within established guidelines; observe safety principles and work in a safe manner; communicate clearly and concisely; establish and maintain effective working relations with Agency staff, outside agencies, vendors and the public.
Skill to:
Operate standard purchasing and accounting software.
Selection Process
*Applications are only accepted through the link provided:
PLEASE NOTE: BENEFITS APPLY TO FULL-TIME REGULAR POSITIONS ONLY.
Retirement - Santa Clarita Valley Water Agency (SCV Water) is a member of the California Public Employees' Retirement System (CalPERS) and pays the employee contribution. An employee who becomes a "new" member of CalPERS on or after January 1, 2013 will be subject to the regulations pursuant to the Public Employees Pension Reform Act (PEPRA) of 2013.
Health Insurance - SCV Water pays for dental, vision and medical insurance for the employee and his/her family, subject to co-pay depending on plan choice.
Retiree Medical Insurance (for employees hired on or after January 1, 2009) - the vesting benefit package for retiree medical insurance provides for employer contributions toward medical insurance premiums based on years of "CalPERS" credited years of service. In general, the vesting benefit requires that at least five years of CalPERS-eligible service must have been earned through employment with the Santa Clarita Valley Water Agency. More information will be provided upon request.
Life Insurance/Disability - SCV Water covers twice the annual salary up to $150,000 in life insurance as well as a long-term disability plan.
Deferred Compensation - Plan provides 50% agency contribution up to 3% of annual salary.
Location : Santa Clarita, CA
Job Type: Full-time regular
Job Number: 2025-00022
Department: Finance, Administration, & IT
Opening Date: 08/05/2025
Closing Date: 8/19/2025 5:30 PM Pacific
The Position
*Applications are only accepted through the link provided:
Under direction, independently performs or assists Agency staff in purchasing transactions for a variety of materials, supplies, services and equipment in accordance with Agency and State standards, policies and legal requirements; sources and negotiates within established authority the purchase of goods, services and materials; assists in the creation of bids and Requests for Proposals for both goods and contract services; performs other related duties as required.
DISTINGUISHING CHARACTERISTICS
The Purchasing Coordinator is responsible for performing a variety of work assignments involved in the researching, sourcing, ordering, receiving and distribution of supplies, material and services. Incumbents work independently performing the full range of duties and ensuring that purchasing and service contracts meet Agency and State legal requirements. Incumbents are expected to provide customer-responsive, cost effective and high qualify purchasing support and advice to Agency staff. This class is distinguished from the next lower class of Administrative Assistant by performing the more complex professional/technical duties and the incumbent may provide lead supervision to lower-level staff.
SUPERVISION RECEIVED/EXERCISED
Receives general supervision from a Buyer or higher-level position.
Examples of Duties
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Performs a variety of procurement related duties in the identification, sourcing, negotiation, and receipt of goods and services to ensure practices are in accordance with Agency and State guidelines.
- Receives and analyzes purchase requisitions to ensure completeness, accuracy, and needs; confers with departments to obtain additional required information and resolve questions regarding specifications and scope of work statements.
- Prepares clear and concise product and services descriptions for inclusion on purchase orders and contracts for services; ensures product specifications are complaint with Agency standards, policies and procedures.
- Conducts studies to determine new or better sources of supply for products, services and commodities and assists Agency staff in analyzing product options.
- Confers with departments to resolve problems relating to substitutions, delivery schedules and vendor problems; follows up on purchase orders to ensure products are received in a good order and on a timely basis; assists in resolving vendor disputes; prepares correspondence for departments in addressing purchasing issues; assists in the reconciliation of payment discrepancies.
- Establishes newly awarded contract services with outside contractors; verifies prevailing wage
- Enters purchase orders and agreements information into the Agency's financial
- Assists in the Agency's shipping and receiving
- Assists in the vehicle fleet maintenance, purchasing and inspection
- Assists with coordination of the Agency's surplus sales of
- Trains Agency staff on purchasing processes and
- Ensures that safety procedures and regulations are
- Establishes positive working relationships with representatives of community organizations, state/ local agencies, Agency management and staff, and the public.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS
This indoors and outdoors position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in working with a computer. The need to lift, drag, and push materials, supplies, and equipment weighing up to 75 pounds also is required while receiving shipments of materials.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Minimum Qualifications
QUALIFICATIONS (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Purchasing Coordinator . A typical way of obtaining the required qualifications is to possess the equivalent of four years of experience in the purchasing and inventory of materials and supplies preferably for a water agency and the equivalent of graduation from a college/university with course work in business administration, public administration, materials management. Experience working in a purchasing function at a technical level may be substituted for college on a year for year basis
Licenses and Certifications
Possession of, or the ability to obtain, a valid Class C California driver's license. Individuals who do not meet this requirement due to a physical disability will be considered on a case-by-case basis.
KNOWLEDGE/SKILLS/ABILITIES (The following are a representative sample of the KSA's necessary to perform essential duties of the position.)
Knowledge of:
Operations, services and activities of a water agency as it relates to procurement; principles, practices, methods, and techniques for public agency purchasing, including competitive bidding processes; sources and types of products, commodities, and services used by a water agency;; general principles, procedures, and practices of record keeping; principles of contract management; regulations and legal requirement of purchasing processes in the public sector; principles of lead supervision; basic principles of purchasing software; English usage, spelling, grammar, and punctuation; basic mathematical principles; occupational hazards and standard safety practices.
Ability to:
Coordinate and perform a variety of functions relating to the purchase of materials, supplies and services; exercise sound judgment in determining proper work methods and procedures, assembling and evaluating information; assist in coordinating internal and external services to fill Agency's purchasing needs; perform research, analyze options and make recommendations regarding venders and products write English at a level necessary to compose clear and concise reports, bid information and correspondence; effectively operate a personal computer and software; lead the work of assigned staff in the purchasing function; work independently and as part of a team; make sound decisions within established guidelines; observe safety principles and work in a safe manner; communicate clearly and concisely; establish and maintain effective working relations with Agency staff, outside agencies, vendors and the public.
Skill to:
Operate standard purchasing and accounting software.
Selection Process
*Applications are only accepted through the link provided:
PLEASE NOTE: BENEFITS APPLY TO FULL-TIME REGULAR POSITIONS ONLY.
Retirement - Santa Clarita Valley Water Agency (SCV Water) is a member of the California Public Employees' Retirement System (CalPERS) and pays the employee contribution. An employee who becomes a "new" member of CalPERS on or after January 1, 2013 will be subject to the regulations pursuant to the Public Employees Pension Reform Act (PEPRA) of 2013.
Health Insurance - SCV Water pays for dental, vision and medical insurance for the employee and his/her family, subject to co-pay depending on plan choice.
Retiree Medical Insurance (for employees hired on or after January 1, 2009) - the vesting benefit package for retiree medical insurance provides for employer contributions toward medical insurance premiums based on years of "CalPERS" credited years of service. In general, the vesting benefit requires that at least five years of CalPERS-eligible service must have been earned through employment with the Santa Clarita Valley Water Agency. More information will be provided upon request.
Life Insurance/Disability - SCV Water covers twice the annual salary up to $150,000 in life insurance as well as a long-term disability plan.
Deferred Compensation - Plan provides 50% agency contribution up to 3% of annual salary.