Foothill - De Anza Community College District
Enrollment Services, Veterans, Basic Needs, and Grants Supervisor
Foothill - De Anza Community College District, Washington, District Of Columbia, United States, 20001
Foothill-De Anza Community College District Classified Supervisor
The Foothill-De Anza Community College District is currently accepting applications for the classified supervisor position. The Foothill - De Anza Community College District does not have a remote work policy. All employees are expected to be available to work in person and on-site per the requirement of the department. The Foothill-De Anza Community College District does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. About the District Foothill - De Anza Community College District, composed of two colleges and an education center, is one of the top performing districts in both California and the United States, and one of the largest, ranking seventh in size among the state's 72 districts, serving more than 58,500 students per year and with an operating budget of $180M unrestricted general fund. Consistent with its mission, the District has a strong commitment to equity and inclusion and incorporates those values in its policies, procedures, and operations, and in its leadership and service to students and the community. Publicly supported and locally oriented, the District fills an essential role in workforce development, continuing education, and skills preparation to meet the changing demands of the highly diverse surrounding population and business communities. The District's students and more than 2,000 faculty and staff enjoy an unparalleled quality of life in an ideal climate, with physically pristine and fiscally sound campuses that have earned their reputation for academic excellence. Foothill
De Anza Community College District Mission Statement The mission of the Foothill-De Anza Community College District is student success and educational excellence. The district and its colleges provide access to affordable, quality educational programs and services that develop a broadly educated and socially responsible community that supports an equitable and just future for California and the global community. Every member of our district contributes to a dynamic instructional and learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. Foothill-De Anza is driven by an equity agenda and core values of integrity, inclusion, care for our students' well-being, and sustainability. De Anza College Mission Statement De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world. De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies: Communication and expression Information literacy Physical/mental wellness and personal responsibility Civic capacity for global, cultural, social and environmental awareness Critical thinking Definition Under general supervision, plans, organizes, and supervises the day-to-day operations of enrollment services, veterans, basic needs, and grant programs; plans, organizes, and coordinates projects and assignments related to assigned programs; oversees program accountability and reporting; supervises, trains, and evaluates the performance of assigned staff; and performs related duties as assigned. Supervision Received and Exercised Receives general supervision from the Dean of Enrollment Services. Exercises direct supervision over assigned staff. Class Characteristics This is a full supervisory-level class that exercises independent judgment on diverse and specialized enrollment services work with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of assigned staff. Incumbents provide technical support to the Dean of Enrollment Services in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines and scope of practice. Examples of Typical Functions (Illustrative Only) Performs full supervisory activities, subject to management concurrence and in accordance with applicable district policies, collective bargaining agreements, and handbooks which includes: selecting and training new employees; planning, assigning, scheduling, and evaluating completed work; approving overtime/compensatory time; preparing and signing employee performance evaluations; recommending salary reclassifications; responding to grievances and taking appropriate disciplinary action; and performing related supervisory activities. Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures. Monitors activities of assigned programs and centers; identifies opportunities for improving service delivery and procedures; designs and recommends program and process improvements, conducts and evaluates pilot programs and services, and incorporates regulatory updates and technological advancements, as appropriate. Monitors assigned program budgets by tracking expenditures and allocating funds to specific activities and services; ensures program expenditures stay within established budgets; runs budget reports as needed; applies for and administers grants and complies with reporting requirements. Researches, compiles, and organizes information and data related to assigned programs; prepares and assembles surveys, reports, and other informational materials pertaining to tracking program enrollment and success monitoring student outcomes; prepares reports for submission to state and federal agencies. Serves as a resource and consultant and provides technical expertise and advice to the campus community and District on enrollment services, veterans, basic needs, and grant programs. Plans, develops, and implements outreach, marketing, and public information strategies to promote assigned programs and services; establishes and builds relationships with other District departments and community organizations to support program initiatives and activities. Supervises the maintenance of various data management systems; monitors data for accuracy and compliance with federal and state regulations and District policies and procedures; participates in business process and system updates. Attends, represents assigned programs, and participates in campus and community committee meetings promoting assigned programs. Performs other duties as assigned. Qualifications Knowledge of: Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Principles of budget monitoring and expenditure tracking and control. Applicable federal, state, and local laws, rules, regulations, ordinances, and District policies and procedures relevant to assigned area of responsibility. Principles and practices of program supervision including development and implementation of program goals and objectives and oversight of performance, reporting, accountability, and regulatory compliance. Principles, practices, theories, and methods of organizing and supervising enrollment services, veterans, basic needs, and grants programs, services, center operations, and activities. Principles and practices of higher and comparative education organizations and structures. Principles and practices of research, data collection, and report preparation. Techniques and methods of marketing and community outreach. Basic business arithmetic and bookkeeping. Business letter writing and the standard format for reports and correspondence. Record keeping and filing systems and methods. English usage, grammar, spelling, vocabulary, and punctuation. Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications. Techniques for providing a high level of customer service by effectively dealing with the public, students, and District staff, including individuals of diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation. Ability to: Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty, and staff. Plan, organize, and supervise day-to-day operations and activities of assigned programs and centers including oversight of programmatic accountability and regulatory reporting activities. Supervise and evaluate the performance of assigned staff. Develop and implement long- and short-term planning, marketing strategies, budget projections, and strategic planning for assigned programs. Analyze, interpret, summarize, and present information and data in an effective manner. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Collect, maintain, and track data and statistics for program evaluation, accountability, and reporting. Prepare clear and concise reports, correspondence, policies, procedures, and other
The Foothill-De Anza Community College District is currently accepting applications for the classified supervisor position. The Foothill - De Anza Community College District does not have a remote work policy. All employees are expected to be available to work in person and on-site per the requirement of the department. The Foothill-De Anza Community College District does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. About the District Foothill - De Anza Community College District, composed of two colleges and an education center, is one of the top performing districts in both California and the United States, and one of the largest, ranking seventh in size among the state's 72 districts, serving more than 58,500 students per year and with an operating budget of $180M unrestricted general fund. Consistent with its mission, the District has a strong commitment to equity and inclusion and incorporates those values in its policies, procedures, and operations, and in its leadership and service to students and the community. Publicly supported and locally oriented, the District fills an essential role in workforce development, continuing education, and skills preparation to meet the changing demands of the highly diverse surrounding population and business communities. The District's students and more than 2,000 faculty and staff enjoy an unparalleled quality of life in an ideal climate, with physically pristine and fiscally sound campuses that have earned their reputation for academic excellence. Foothill
De Anza Community College District Mission Statement The mission of the Foothill-De Anza Community College District is student success and educational excellence. The district and its colleges provide access to affordable, quality educational programs and services that develop a broadly educated and socially responsible community that supports an equitable and just future for California and the global community. Every member of our district contributes to a dynamic instructional and learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. Foothill-De Anza is driven by an equity agenda and core values of integrity, inclusion, care for our students' well-being, and sustainability. De Anza College Mission Statement De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world. De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies: Communication and expression Information literacy Physical/mental wellness and personal responsibility Civic capacity for global, cultural, social and environmental awareness Critical thinking Definition Under general supervision, plans, organizes, and supervises the day-to-day operations of enrollment services, veterans, basic needs, and grant programs; plans, organizes, and coordinates projects and assignments related to assigned programs; oversees program accountability and reporting; supervises, trains, and evaluates the performance of assigned staff; and performs related duties as assigned. Supervision Received and Exercised Receives general supervision from the Dean of Enrollment Services. Exercises direct supervision over assigned staff. Class Characteristics This is a full supervisory-level class that exercises independent judgment on diverse and specialized enrollment services work with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of assigned staff. Incumbents provide technical support to the Dean of Enrollment Services in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines and scope of practice. Examples of Typical Functions (Illustrative Only) Performs full supervisory activities, subject to management concurrence and in accordance with applicable district policies, collective bargaining agreements, and handbooks which includes: selecting and training new employees; planning, assigning, scheduling, and evaluating completed work; approving overtime/compensatory time; preparing and signing employee performance evaluations; recommending salary reclassifications; responding to grievances and taking appropriate disciplinary action; and performing related supervisory activities. Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures. Monitors activities of assigned programs and centers; identifies opportunities for improving service delivery and procedures; designs and recommends program and process improvements, conducts and evaluates pilot programs and services, and incorporates regulatory updates and technological advancements, as appropriate. Monitors assigned program budgets by tracking expenditures and allocating funds to specific activities and services; ensures program expenditures stay within established budgets; runs budget reports as needed; applies for and administers grants and complies with reporting requirements. Researches, compiles, and organizes information and data related to assigned programs; prepares and assembles surveys, reports, and other informational materials pertaining to tracking program enrollment and success monitoring student outcomes; prepares reports for submission to state and federal agencies. Serves as a resource and consultant and provides technical expertise and advice to the campus community and District on enrollment services, veterans, basic needs, and grant programs. Plans, develops, and implements outreach, marketing, and public information strategies to promote assigned programs and services; establishes and builds relationships with other District departments and community organizations to support program initiatives and activities. Supervises the maintenance of various data management systems; monitors data for accuracy and compliance with federal and state regulations and District policies and procedures; participates in business process and system updates. Attends, represents assigned programs, and participates in campus and community committee meetings promoting assigned programs. Performs other duties as assigned. Qualifications Knowledge of: Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Principles of budget monitoring and expenditure tracking and control. Applicable federal, state, and local laws, rules, regulations, ordinances, and District policies and procedures relevant to assigned area of responsibility. Principles and practices of program supervision including development and implementation of program goals and objectives and oversight of performance, reporting, accountability, and regulatory compliance. Principles, practices, theories, and methods of organizing and supervising enrollment services, veterans, basic needs, and grants programs, services, center operations, and activities. Principles and practices of higher and comparative education organizations and structures. Principles and practices of research, data collection, and report preparation. Techniques and methods of marketing and community outreach. Basic business arithmetic and bookkeeping. Business letter writing and the standard format for reports and correspondence. Record keeping and filing systems and methods. English usage, grammar, spelling, vocabulary, and punctuation. Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications. Techniques for providing a high level of customer service by effectively dealing with the public, students, and District staff, including individuals of diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation. Ability to: Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty, and staff. Plan, organize, and supervise day-to-day operations and activities of assigned programs and centers including oversight of programmatic accountability and regulatory reporting activities. Supervise and evaluate the performance of assigned staff. Develop and implement long- and short-term planning, marketing strategies, budget projections, and strategic planning for assigned programs. Analyze, interpret, summarize, and present information and data in an effective manner. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Collect, maintain, and track data and statistics for program evaluation, accountability, and reporting. Prepare clear and concise reports, correspondence, policies, procedures, and other