IICRC
Accounting Clerk With Receptionist Responsibilities
The Accounting Clerk with Receptionist Responsibilities will handle essential bookkeeping tasks while also managing front-office duties for Paul Davis Restoration of Pasco. This role requires a detail-oriented individual with strong organizational skills to process financial transactions, assist with payroll for employees, and manage incoming calls, visitors, and administrative tasks. The ideal candidate will thrive in a fast-paced restoration industry and adapt to new systems quickly, reporting directly to the Office Manager. Benefits include dental insurance, health insurance, paid time off, training and development, and vision insurance. Key responsibilities include: Accounting duties such as processing invoices, payments, and tracking job costs; assisting with payroll for employees and subcontractors; reconciling bank statements and maintaining financial records in QuickBooks; preparing simple financial reports for the Office Manager; verifying subcontractor invoices against job records for accuracy; and assisting with insurance billing by preparing cost summaries for claims. Receptionist responsibilities such as answering and routing phone calls, taking messages and prioritizing emergencies; greeting visitors and announcing their arrival to staff; sorting and distributing mail, stamping it with the received date; entering job data into restoration software; requesting additional tasks from the Office Manager when needed; sending contracts via DocuSign and tracking completion; monitoring company email for urgent alerts; and learning new online programs as required. General support such as helping with subcontractor payment scheduling and documentation; organizing files for easy access; assisting with basic office tasks like ordering supplies; and keeping financial and employee information confidential. Qualifications include: Experience: 1-3 years of experience in bookkeeping, accounting, or administrative roles; prior receptionist experience is a plus. Education: High school diploma or equivalent required; Associate's degree in Accounting, Business, or a related field preferred. Skills: Basic accounting knowledge (e.g., AP/AR, reconciliation) and familiarity with QuickBooks or similar software. Strong organizational and multitasking skills to balance accounting and receptionist duties. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and willingness to learn restoration software (e.g., Xactimate). Excellent phone etiquette and verbal/written communication skills for interacting with clients, staff, and subcontractors. Attention to detail and accuracy in data entry and financial tasks. Bilingual (preferred) Industry knowledge: Experience in restoration, construction, or a small business environment is helpful but not required. Personal attributes: Friendly, dependable, adaptable, and comfortable working in a dynamic team setting. Physical requirements include: Ability to sit for extended periods, use a computer, and occasionally lift files or office supplies up to 20 pounds. Comfortable managing a busy front desk with frequent phone and visitor interruptions. Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada. We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise, and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.
The Accounting Clerk with Receptionist Responsibilities will handle essential bookkeeping tasks while also managing front-office duties for Paul Davis Restoration of Pasco. This role requires a detail-oriented individual with strong organizational skills to process financial transactions, assist with payroll for employees, and manage incoming calls, visitors, and administrative tasks. The ideal candidate will thrive in a fast-paced restoration industry and adapt to new systems quickly, reporting directly to the Office Manager. Benefits include dental insurance, health insurance, paid time off, training and development, and vision insurance. Key responsibilities include: Accounting duties such as processing invoices, payments, and tracking job costs; assisting with payroll for employees and subcontractors; reconciling bank statements and maintaining financial records in QuickBooks; preparing simple financial reports for the Office Manager; verifying subcontractor invoices against job records for accuracy; and assisting with insurance billing by preparing cost summaries for claims. Receptionist responsibilities such as answering and routing phone calls, taking messages and prioritizing emergencies; greeting visitors and announcing their arrival to staff; sorting and distributing mail, stamping it with the received date; entering job data into restoration software; requesting additional tasks from the Office Manager when needed; sending contracts via DocuSign and tracking completion; monitoring company email for urgent alerts; and learning new online programs as required. General support such as helping with subcontractor payment scheduling and documentation; organizing files for easy access; assisting with basic office tasks like ordering supplies; and keeping financial and employee information confidential. Qualifications include: Experience: 1-3 years of experience in bookkeeping, accounting, or administrative roles; prior receptionist experience is a plus. Education: High school diploma or equivalent required; Associate's degree in Accounting, Business, or a related field preferred. Skills: Basic accounting knowledge (e.g., AP/AR, reconciliation) and familiarity with QuickBooks or similar software. Strong organizational and multitasking skills to balance accounting and receptionist duties. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and willingness to learn restoration software (e.g., Xactimate). Excellent phone etiquette and verbal/written communication skills for interacting with clients, staff, and subcontractors. Attention to detail and accuracy in data entry and financial tasks. Bilingual (preferred) Industry knowledge: Experience in restoration, construction, or a small business environment is helpful but not required. Personal attributes: Friendly, dependable, adaptable, and comfortable working in a dynamic team setting. Physical requirements include: Ability to sit for extended periods, use a computer, and occasionally lift files or office supplies up to 20 pounds. Comfortable managing a busy front desk with frequent phone and visitor interruptions. Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada. We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise, and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.