Government Jobs
Accounting Specialist I
Under the direction of the Finance Manager, the Accounting Specialist I is responsible for accounts receivable operations, payroll functions, cash receipting, petty cash, capital asset and small and attractive inventory and recordkeeping. This position ensures agency compliance with internal financial procedures, applicable state and federal regulations and record-keeping standards. The Accounting Specialist I provides front-desk support, serves as backup to Finance Department personnel, and oversees training on timekeeping system. Essential Job Functions Accounts Receivable Receive funds from both internal and external sources, prepare transaction receipts for incoming payments Deposit all collected funds into designated agency accounts; reconcile deposits for accuracy and completion. Manage weekly bus pass sales, process bank deposits and reconcile with Customer Service records. Process and issue disabled and veteran pass IDs to applicants. Generate and distribute monthly invoices for pass purchases by outside agencies and other partnerships. Create miscellaneous billings for applicable services or fees. Calculate billing totals per cycle and verify balances with financial reports. Record and reconcile incoming funds for fare box revenue, accounts receivable, returned (NSF) checks, vanpool collections, sales tax receipts, grant ACH deposits, and other miscellaneous cash receipting. Maintain and monitor the agency's petty cash and other miscellaneous cash funds, and process approved requests. Ensure policy compliance, conduct audits and regular reconciliations. Provide guidance to employees on petty cash procedures. Prepare and submit Quarterly fuel tax rebate reimbursement. Payroll Processing Process employee time sheets and leave request slips and enter daily and bi-weekly payroll data into payroll system. Maintain comprehensive leave and holiday records for all employees. Process new-hire, employee wage, job classification and longevity changes through payroll action notices. Ensure notices are processed through proper authorization and enter into payroll system. Prepare and audit bi-monthly timekeeping and overtime reports. Assist with employee benefit reconciliation for accuracy and policy compliance. Assist with EFT/ACH transfers and maintain payroll-related files. Assist with month-end journal updates to the general ledger and run related reports. Assist in quarterly/year-end payroll reports, 1095 and W-2 statements. Assist with compliance with federal, state and internal payroll regulations. Train staff on payroll and timekeeping changes. Update and maintain standard operating procedures. Capital Asset & Inventory Management Schedule, assist, and coordinate periodic physical inventories of capital assets and small & attractive inventory with department managers. Verify the existence, condition and location of assets; document discrepancies and follow up for resolution. Report inventory outcomes to Finance Manager and department manager. Ensure accurate inventory recordkeeping. Maintain complete and current asset records with item descriptions, ID numbers, locations, custodians and condition. Update records for new inventory and purchases, disposals, transfer of custodian or condition changes. Ensure inventory records support accountability, operational use and insurance claims. Ensure legal compliance and federal asset regulations. Maintain and reconcile asset inventory for fleet, facilities and other agency assets. Track the disposal of assets and reimbursements. Front Desk Responsibilities Greet and assist visitors, staff and transit customers professionally. Answer and route incoming phone calls to appropriate departments or personnel. Provide general information about agency services, schedules, fares and policies. Respond to public inquiries via in person, phone, or email. Assist Customer Service with fare media and pass sales when needed. Provide administrative support with photocopying, filing, and data entry. Handle mail distribution, incoming/outgoing deliveries, and courier coordination. Serve as backup to Payroll Administrator, Accounting Specialist II. Order and maintain supplies for the administration office. Performs other duties at a similar level as assigned. Typical Qualifications Required Qualifications Thorough understanding of Employee Handbook, Collective Bargaining Agreements and other agency policies and procedures Public sector accounting practices and standards Basic accounting principles and mathematical concepts Federal and state payroll laws and compliance requirements Office systems, including Accounts Payable and Receivable workflows, payroll and financial reconciliation procedures, cash handling, deposit processing, and petty cash controls Skills
: Customer service excellence and effective interpersonal communication; Strong written and verbal communication abilities High level of accuracy, organization, and attention to detail Proficiency in Microsoft Excel, Word, Teams, and Office 365, SharePoint and other digital file management systems Reconcile bank statements and process accurate deposits Manage financial and administrative deadlines with minimal oversight Maintain structured documentation and follow agency filing systems Multitask and prioritize duties in a fast-paced environment Ability to: Interpret and apply verbal and written instructions effectively Maintain confidentiality and use sound judgment with sensitive information Collaborate respectfully with managers, staff, and the public Incorporate and model Grays Harbor Transit's Core Values in daily work Adapt to evolving agency needs, technologies, and scheduling requirements Education and Experience Associate's degree and three years of experience in accounting or payroll; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Public Sector experience preferred but not required. Licensures/Certifications and Other Requirements Valid Washington state driver's license. Working Conditions While performing the duties of this job, the employee is regularly required to sit, use keyboard and phone system; use hands to finger, handle, or feel objects; occasionally stand and reach with hands and arms; occasionally required to walk, stoop, kneel, crouch or crawl. Grays Harbor Transportation Authority is an equal opportunity employer and does not unlawfully discriminate on the basis of race, sex, age, color, religion, national origin, marital status, veterans' status, disability status, sexual orientation, or any other basis prohibited by federal, state, or local law. Please let Grays Harbor Transportation Authority know if you need accommodations.
Under the direction of the Finance Manager, the Accounting Specialist I is responsible for accounts receivable operations, payroll functions, cash receipting, petty cash, capital asset and small and attractive inventory and recordkeeping. This position ensures agency compliance with internal financial procedures, applicable state and federal regulations and record-keeping standards. The Accounting Specialist I provides front-desk support, serves as backup to Finance Department personnel, and oversees training on timekeeping system. Essential Job Functions Accounts Receivable Receive funds from both internal and external sources, prepare transaction receipts for incoming payments Deposit all collected funds into designated agency accounts; reconcile deposits for accuracy and completion. Manage weekly bus pass sales, process bank deposits and reconcile with Customer Service records. Process and issue disabled and veteran pass IDs to applicants. Generate and distribute monthly invoices for pass purchases by outside agencies and other partnerships. Create miscellaneous billings for applicable services or fees. Calculate billing totals per cycle and verify balances with financial reports. Record and reconcile incoming funds for fare box revenue, accounts receivable, returned (NSF) checks, vanpool collections, sales tax receipts, grant ACH deposits, and other miscellaneous cash receipting. Maintain and monitor the agency's petty cash and other miscellaneous cash funds, and process approved requests. Ensure policy compliance, conduct audits and regular reconciliations. Provide guidance to employees on petty cash procedures. Prepare and submit Quarterly fuel tax rebate reimbursement. Payroll Processing Process employee time sheets and leave request slips and enter daily and bi-weekly payroll data into payroll system. Maintain comprehensive leave and holiday records for all employees. Process new-hire, employee wage, job classification and longevity changes through payroll action notices. Ensure notices are processed through proper authorization and enter into payroll system. Prepare and audit bi-monthly timekeeping and overtime reports. Assist with employee benefit reconciliation for accuracy and policy compliance. Assist with EFT/ACH transfers and maintain payroll-related files. Assist with month-end journal updates to the general ledger and run related reports. Assist in quarterly/year-end payroll reports, 1095 and W-2 statements. Assist with compliance with federal, state and internal payroll regulations. Train staff on payroll and timekeeping changes. Update and maintain standard operating procedures. Capital Asset & Inventory Management Schedule, assist, and coordinate periodic physical inventories of capital assets and small & attractive inventory with department managers. Verify the existence, condition and location of assets; document discrepancies and follow up for resolution. Report inventory outcomes to Finance Manager and department manager. Ensure accurate inventory recordkeeping. Maintain complete and current asset records with item descriptions, ID numbers, locations, custodians and condition. Update records for new inventory and purchases, disposals, transfer of custodian or condition changes. Ensure inventory records support accountability, operational use and insurance claims. Ensure legal compliance and federal asset regulations. Maintain and reconcile asset inventory for fleet, facilities and other agency assets. Track the disposal of assets and reimbursements. Front Desk Responsibilities Greet and assist visitors, staff and transit customers professionally. Answer and route incoming phone calls to appropriate departments or personnel. Provide general information about agency services, schedules, fares and policies. Respond to public inquiries via in person, phone, or email. Assist Customer Service with fare media and pass sales when needed. Provide administrative support with photocopying, filing, and data entry. Handle mail distribution, incoming/outgoing deliveries, and courier coordination. Serve as backup to Payroll Administrator, Accounting Specialist II. Order and maintain supplies for the administration office. Performs other duties at a similar level as assigned. Typical Qualifications Required Qualifications Thorough understanding of Employee Handbook, Collective Bargaining Agreements and other agency policies and procedures Public sector accounting practices and standards Basic accounting principles and mathematical concepts Federal and state payroll laws and compliance requirements Office systems, including Accounts Payable and Receivable workflows, payroll and financial reconciliation procedures, cash handling, deposit processing, and petty cash controls Skills
: Customer service excellence and effective interpersonal communication; Strong written and verbal communication abilities High level of accuracy, organization, and attention to detail Proficiency in Microsoft Excel, Word, Teams, and Office 365, SharePoint and other digital file management systems Reconcile bank statements and process accurate deposits Manage financial and administrative deadlines with minimal oversight Maintain structured documentation and follow agency filing systems Multitask and prioritize duties in a fast-paced environment Ability to: Interpret and apply verbal and written instructions effectively Maintain confidentiality and use sound judgment with sensitive information Collaborate respectfully with managers, staff, and the public Incorporate and model Grays Harbor Transit's Core Values in daily work Adapt to evolving agency needs, technologies, and scheduling requirements Education and Experience Associate's degree and three years of experience in accounting or payroll; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Public Sector experience preferred but not required. Licensures/Certifications and Other Requirements Valid Washington state driver's license. Working Conditions While performing the duties of this job, the employee is regularly required to sit, use keyboard and phone system; use hands to finger, handle, or feel objects; occasionally stand and reach with hands and arms; occasionally required to walk, stoop, kneel, crouch or crawl. Grays Harbor Transportation Authority is an equal opportunity employer and does not unlawfully discriminate on the basis of race, sex, age, color, religion, national origin, marital status, veterans' status, disability status, sexual orientation, or any other basis prohibited by federal, state, or local law. Please let Grays Harbor Transportation Authority know if you need accommodations.