Qawalangin Tribe of Unalaska
Office Associate
The Office Associate serves as a key administrative support role within the Qawalangin Tribe of Unalaska. This full-time position is responsible for providing general office assistance, clerical support, and customer service to ensure efficient daily operations. The Office Associate is often the first point of contact for the public and tribal members, and must reflect professionalism, confidentiality, and cultural sensitivity always. Responsibilities include, but are not limited to: Greet visitors, answer phones, and direct inquiries to appropriate staff. Maintain organized filing systemsboth physical and electronicfor tribal documents and records. Prepare, proofread, and distribute correspondence, reports, forms, and other documents. Schedule meetings, maintain calendars, and assist with logistics for tribal events or trainings. Assist in data entry and records management across multiple tribal programs and departments. Receive and distribute mail and shipments. Monitor office supply inventory and assist with ordering and restocking. Support accounts payable and purchasing processes, including preparing requisitions and assisting with invoice tracking. Provide backup support for other administrative staff as needed. Assist with compiling information for reports, grant documentation, or council packets. Uphold and promote Unangax? values in daily work and professional interactions. Knowledge, Skills & Abilities: Must be able to build and maintain positive relationships with Tribal, community and staff members. Must be able to foster new and existing relationships with business partners. Must be able to maintain regular and open communications with coworkers and partner organizations. Must be able to conduct work through the lens of justice, equity, diversity, and inclusion. Must be sensitive to community cultural values. Must have strong verbal and written communication skills. Must be able to work independently with some direct supervision/guidance. Must be familiar with Microsoft Office 365 programs, including Excel, Word, and SharePoint. Must be able to perform routine and non-routine department related tasks with supervision. Must be able to communicate effectively verbally and in writing. Must be able to follow oral and written instructions. Must have working knowledge of Microsoft 365 programs. Must be able to work independently. Must be able to lift 50 pounds. Must be able to work in inclement weather conditions. Must be able to successfully pass a criminal background check. Must have an Alaska Driver's license or be able to obtain one within 90 days of working for the Tribe, unless a waiver is granted. Minimum Qualifications: High school diploma or equivalent required; associate degree in business or a related field preferred. Minimum of 1 year of administrative or clerical experience. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills with attention to detail. Excellent written and verbal communication skills. Ability to maintain confidentiality and professionalism. Experience working in a tribal or nonprofit organization is preferred. Must pass a background check and possess a valid driver's license. Work Environment: This position operates in a professional office setting. The role requires the use of standard office equipment such as computers, phones, copiers, and filing cabinets. Occasional lifting of supplies (up to 25 lbs.) may be required.
The Office Associate serves as a key administrative support role within the Qawalangin Tribe of Unalaska. This full-time position is responsible for providing general office assistance, clerical support, and customer service to ensure efficient daily operations. The Office Associate is often the first point of contact for the public and tribal members, and must reflect professionalism, confidentiality, and cultural sensitivity always. Responsibilities include, but are not limited to: Greet visitors, answer phones, and direct inquiries to appropriate staff. Maintain organized filing systemsboth physical and electronicfor tribal documents and records. Prepare, proofread, and distribute correspondence, reports, forms, and other documents. Schedule meetings, maintain calendars, and assist with logistics for tribal events or trainings. Assist in data entry and records management across multiple tribal programs and departments. Receive and distribute mail and shipments. Monitor office supply inventory and assist with ordering and restocking. Support accounts payable and purchasing processes, including preparing requisitions and assisting with invoice tracking. Provide backup support for other administrative staff as needed. Assist with compiling information for reports, grant documentation, or council packets. Uphold and promote Unangax? values in daily work and professional interactions. Knowledge, Skills & Abilities: Must be able to build and maintain positive relationships with Tribal, community and staff members. Must be able to foster new and existing relationships with business partners. Must be able to maintain regular and open communications with coworkers and partner organizations. Must be able to conduct work through the lens of justice, equity, diversity, and inclusion. Must be sensitive to community cultural values. Must have strong verbal and written communication skills. Must be able to work independently with some direct supervision/guidance. Must be familiar with Microsoft Office 365 programs, including Excel, Word, and SharePoint. Must be able to perform routine and non-routine department related tasks with supervision. Must be able to communicate effectively verbally and in writing. Must be able to follow oral and written instructions. Must have working knowledge of Microsoft 365 programs. Must be able to work independently. Must be able to lift 50 pounds. Must be able to work in inclement weather conditions. Must be able to successfully pass a criminal background check. Must have an Alaska Driver's license or be able to obtain one within 90 days of working for the Tribe, unless a waiver is granted. Minimum Qualifications: High school diploma or equivalent required; associate degree in business or a related field preferred. Minimum of 1 year of administrative or clerical experience. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills with attention to detail. Excellent written and verbal communication skills. Ability to maintain confidentiality and professionalism. Experience working in a tribal or nonprofit organization is preferred. Must pass a background check and possess a valid driver's license. Work Environment: This position operates in a professional office setting. The role requires the use of standard office equipment such as computers, phones, copiers, and filing cabinets. Occasional lifting of supplies (up to 25 lbs.) may be required.