Simon Property Group
Administrative Assistant
Corporate Indianapolis PRIMARY PURPOSE: The responsibility of this position is to assist with the administrative functions of running the Information Services department, including assistance to the department vice presidents, directors, and managers. This is a high-level support role assisting key executives and working collaboratively with the Assistant to the CTO. PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Schedule meetings and maintain calendars
proactive resolution of schedule conflicts, works with other managers to schedule meetings in support of the IS area Meeting coordination
securing conference rooms, catering, and facilities when needed Provide back up for Administrative Assistant to CTO, including daily department coverage Small project coordination for IS department Answer phones and respond appropriately to phone inquiries Develop PowerPoint presentations ensuring content and layout is consistent Contractor coordination
requisitions, submissions, onboarding paperwork, and updates to tracking spreadsheet Assist with copier operation and maintenance as needed Order department office supplies and enter maintenance requests Coordinate department special events Arrange travel plans for multiple travelers; prepare and process expense reports Miscellaneous duties as assigned MINIMUM QUALIFICATIONS: Minimum 3 years of administrative assistant experience Proficient in Microsoft Suite
preferably Microsoft 365
including Word, Excel, PowerPoint, and Teams (SharePoint a plus) Strong verbal and written communication and interpersonal skills Attention to detail and problem-solving skills Solid organizational skills, including multitasking and time-management Strong grammar and proofreading skills Able to prioritize and demonstrate initiative Manages sensitive information in a confidential manner Team player who can build cooperative working relationships
Corporate Indianapolis PRIMARY PURPOSE: The responsibility of this position is to assist with the administrative functions of running the Information Services department, including assistance to the department vice presidents, directors, and managers. This is a high-level support role assisting key executives and working collaboratively with the Assistant to the CTO. PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Schedule meetings and maintain calendars
proactive resolution of schedule conflicts, works with other managers to schedule meetings in support of the IS area Meeting coordination
securing conference rooms, catering, and facilities when needed Provide back up for Administrative Assistant to CTO, including daily department coverage Small project coordination for IS department Answer phones and respond appropriately to phone inquiries Develop PowerPoint presentations ensuring content and layout is consistent Contractor coordination
requisitions, submissions, onboarding paperwork, and updates to tracking spreadsheet Assist with copier operation and maintenance as needed Order department office supplies and enter maintenance requests Coordinate department special events Arrange travel plans for multiple travelers; prepare and process expense reports Miscellaneous duties as assigned MINIMUM QUALIFICATIONS: Minimum 3 years of administrative assistant experience Proficient in Microsoft Suite
preferably Microsoft 365
including Word, Excel, PowerPoint, and Teams (SharePoint a plus) Strong verbal and written communication and interpersonal skills Attention to detail and problem-solving skills Solid organizational skills, including multitasking and time-management Strong grammar and proofreading skills Able to prioritize and demonstrate initiative Manages sensitive information in a confidential manner Team player who can build cooperative working relationships