Pima County
Administrative Specialist III - Conservation Lands & Resources
Pima County, Tucson, Arizona, United States, 85701
Administrative Specialist III
The Conservation Lands & Resources Department, formed in July 2024, is seeking a detail-oriented Administrative Specialist III who can effectively manage tasks and ensure the smooth functioning of our department. This full-time, senior-level position involves performing detailed and complex paraprofessional administrative or accounting support using automated accounting systems, and accounting software. Ensuring compliance with applicable federal/state statutes and regulations and county policy is a critical aspect of this role. You will oversee internal services such as accounting, payroll, personnel, management information services, and/or purchasing, representing the work unit at various meetings, conferences, or on committees, providing specialized expertise related to your area of assignment. In this role, you will be responsible for managing complex projects, analyzing data, developing administrative policies and procedures, and representing the department in various capacities. This position is part of a 4-person administration team that ensures overall office and organizational efficiency and will serve as a resource for resolving complex administrative issues. Essential Functions: Provides leadership to administrative staff while performing complex administrative services of a specialized nature to a department, division, or program within Pima County; Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance; Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations; Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit; Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures; Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy; Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing; Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment; Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes. Minimum Qualifications: Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment AND two years of professional experience in public or business administration. OR: Three years with Pima County as an Administrative Specialist or closely related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications:
(Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Minimum five (5) years of experience with Microsoft Office Suite, specifically Word, Excel, Outlook, and Teams. Minimum three (3) years of experience providing general professional administrative services in public administration. Minimum one (1) year of experience in utilizing budget management tools and data/database management including Workday, MasterWorks, Amplifund, Maximo, and OnBase. Minimum one (1) year of experience coordinating and processing contracts and grant award agreements and applications. Experience in maintaining policies and procedures. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Physical and sensory abilities will be determined by position. Working conditions will be determined by position. EEO Information:
Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
The Conservation Lands & Resources Department, formed in July 2024, is seeking a detail-oriented Administrative Specialist III who can effectively manage tasks and ensure the smooth functioning of our department. This full-time, senior-level position involves performing detailed and complex paraprofessional administrative or accounting support using automated accounting systems, and accounting software. Ensuring compliance with applicable federal/state statutes and regulations and county policy is a critical aspect of this role. You will oversee internal services such as accounting, payroll, personnel, management information services, and/or purchasing, representing the work unit at various meetings, conferences, or on committees, providing specialized expertise related to your area of assignment. In this role, you will be responsible for managing complex projects, analyzing data, developing administrative policies and procedures, and representing the department in various capacities. This position is part of a 4-person administration team that ensures overall office and organizational efficiency and will serve as a resource for resolving complex administrative issues. Essential Functions: Provides leadership to administrative staff while performing complex administrative services of a specialized nature to a department, division, or program within Pima County; Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance; Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations; Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit; Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures; Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy; Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing; Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment; Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes. Minimum Qualifications: Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment AND two years of professional experience in public or business administration. OR: Three years with Pima County as an Administrative Specialist or closely related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications:
(Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Minimum five (5) years of experience with Microsoft Office Suite, specifically Word, Excel, Outlook, and Teams. Minimum three (3) years of experience providing general professional administrative services in public administration. Minimum one (1) year of experience in utilizing budget management tools and data/database management including Workday, MasterWorks, Amplifund, Maximo, and OnBase. Minimum one (1) year of experience coordinating and processing contracts and grant award agreements and applications. Experience in maintaining policies and procedures. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Physical and sensory abilities will be determined by position. Working conditions will be determined by position. EEO Information:
Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.