Pine Rest Christian Mental Health Services
Staffing Coordinator - Full Time Second Shift
Pine Rest Christian Mental Health Services, Grand Rapids, Michigan, United States, 49503
Staffing Coordinator
Nursing Operations Scheduled Weekly Hours: 40 Work Shift: Second Shift (United States of America) The Staffing Coordinator performs administrative duties including composing sensitive correspondence, proofreading and editing materials for accuracy and clarity, gathering and interpreting information to develop reports, maintaining department files and monitoring department budgets. Coordinates staffing for inpatient units. Verifies census and adjusts staffing according to set ratios. Arranges coverage for ill calls, leaves of absence, vacations, and any other staff-related problems. The Staffing Coordinator must demonstrate excellent customer service and have enthusiasm about the program and the Pine Rest organization. We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. Principal Duties and Responsibilities: Records staffing changes in appropriate logs and notifies units of staffing changes. Coordinates with Nursing Supervisors for necessary information. Communicates staffing/scheduling issues and changes to Clinical Service Managers, Clinical Nursing Supervisors, and the Clinical Director. Collaborates and makes recommendations to Clinical Service Managers on hiring needs. Coordinates and develops HRS inpatient and Clinical Nursing Supervisors schedules. Co-coordinates and assists in development of other unit-based inpatient schedules, providing guidance and training as to staffing procedures and guidelines. Develops and maintains staffing profile grids. Verifies for accuracy and calculates the open shifts. Uses open shift information to create open shift postings. Sends postings out via email. Coordinates with staff to fill open positions. Coordinates cross-training of hospital-wide staff to different inpatient units. Responsible for the scheduling of cross-training shifts. Works with Staff Educator and Human Resources to coordinate annual and probationary trainings. Coordinates the schedule and assists coverage to allow for trainings. Oversees the minimum scheduling of per diem RN's. Maintains. Oversees the distribution of per diem calendars for RN's and tracks shifts to prevent unnecessary overtime and track shifts. Advises Clinical Nursing Supervisors on daily scheduling, tracks shifts and assists Clinical Service Manager on minimizing unnecessary overtime. Provides training on scheduling-related issues. Communicates staffing concerns to Clinical Service Managers and Clinical Nursing Supervisors. Responsible to schedule in a cost-effective way. This includes using minimal amounts of staff in overtime and per diem RN's. Also schedules in a manner that core staff receive their regular hours during times of low census on all inpatient hospital-based units. Assists with staff changes of hours and vacations and coordinates coverage to fill these changes. Maintains accurate records of staff overtime, mandatory overtime, holiday coverage, attendance, staffing issues and transfers/cuts. Collaboration with Clinical Service Manager regarding scheduling issues. Creates a work friendly environment. Conducts new employee orientation regarding staffing and scheduling. Educates new staff on guidelines, policies and procedures. Responsible to role model the mission and values of the organization, presenting a professional image that is projected in appearance, attitudes and behaviors, time management and communication skills. Provides spiritual, emotional, social, mental and physical support to patients. Commitment to demonstrating the Hospital and Residential Services Model of Care. Responsible to uphold the healing ministry of Christ through relationships that honor integrity, stewardship, empowerment, the promotion of diversity and professional excellence. Must maintain annual training and demonstrate competency in the required programmatic training. Performs other duties or functions as assigned. Required/Desired Qualifications: High School Diploma or equivalent At least 6 months of medical scheduling experience preferred.
Nursing Operations Scheduled Weekly Hours: 40 Work Shift: Second Shift (United States of America) The Staffing Coordinator performs administrative duties including composing sensitive correspondence, proofreading and editing materials for accuracy and clarity, gathering and interpreting information to develop reports, maintaining department files and monitoring department budgets. Coordinates staffing for inpatient units. Verifies census and adjusts staffing according to set ratios. Arranges coverage for ill calls, leaves of absence, vacations, and any other staff-related problems. The Staffing Coordinator must demonstrate excellent customer service and have enthusiasm about the program and the Pine Rest organization. We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. Principal Duties and Responsibilities: Records staffing changes in appropriate logs and notifies units of staffing changes. Coordinates with Nursing Supervisors for necessary information. Communicates staffing/scheduling issues and changes to Clinical Service Managers, Clinical Nursing Supervisors, and the Clinical Director. Collaborates and makes recommendations to Clinical Service Managers on hiring needs. Coordinates and develops HRS inpatient and Clinical Nursing Supervisors schedules. Co-coordinates and assists in development of other unit-based inpatient schedules, providing guidance and training as to staffing procedures and guidelines. Develops and maintains staffing profile grids. Verifies for accuracy and calculates the open shifts. Uses open shift information to create open shift postings. Sends postings out via email. Coordinates with staff to fill open positions. Coordinates cross-training of hospital-wide staff to different inpatient units. Responsible for the scheduling of cross-training shifts. Works with Staff Educator and Human Resources to coordinate annual and probationary trainings. Coordinates the schedule and assists coverage to allow for trainings. Oversees the minimum scheduling of per diem RN's. Maintains. Oversees the distribution of per diem calendars for RN's and tracks shifts to prevent unnecessary overtime and track shifts. Advises Clinical Nursing Supervisors on daily scheduling, tracks shifts and assists Clinical Service Manager on minimizing unnecessary overtime. Provides training on scheduling-related issues. Communicates staffing concerns to Clinical Service Managers and Clinical Nursing Supervisors. Responsible to schedule in a cost-effective way. This includes using minimal amounts of staff in overtime and per diem RN's. Also schedules in a manner that core staff receive their regular hours during times of low census on all inpatient hospital-based units. Assists with staff changes of hours and vacations and coordinates coverage to fill these changes. Maintains accurate records of staff overtime, mandatory overtime, holiday coverage, attendance, staffing issues and transfers/cuts. Collaboration with Clinical Service Manager regarding scheduling issues. Creates a work friendly environment. Conducts new employee orientation regarding staffing and scheduling. Educates new staff on guidelines, policies and procedures. Responsible to role model the mission and values of the organization, presenting a professional image that is projected in appearance, attitudes and behaviors, time management and communication skills. Provides spiritual, emotional, social, mental and physical support to patients. Commitment to demonstrating the Hospital and Residential Services Model of Care. Responsible to uphold the healing ministry of Christ through relationships that honor integrity, stewardship, empowerment, the promotion of diversity and professional excellence. Must maintain annual training and demonstrate competency in the required programmatic training. Performs other duties or functions as assigned. Required/Desired Qualifications: High School Diploma or equivalent At least 6 months of medical scheduling experience preferred.