Houston Methodist
Director Budget, Financial Planning & Decision Support
Houston Methodist, Houston, Texas, United States, 77001
Director Budget, Financial Planning & Decision Support
At Houston Methodist, the Director Budget, Financial Planning & Decision Support position is responsible for overseeing the annual operating and capital budget, long term financial planning, developing and maintaining a high quality and effective decision support model, and performing workforce analytics to support operating needs. This includes coordinating with multiple internal parties to develop annual operating and capital budget, assisting the VP of Corporate Finance in developing a long-term financial plan, and assisting in evaluating capital projects to ensure proper resource allocation. This position is also responsible for claiming Federal Emergency Management Assistant (FEMA) fund when needed. The Director Budget, Financial Planning & Decision Support implements management strategies, identifies opportunities for improvement, decision support and labor analytics systems. This position also focuses on HM labor objectives and provides advisory services related to staffing strategies, skill mix, volume management and other workforce management initiatives. The Director position responsibilities include overseeing the activities of the department staff, ensuring quality, productivity, functional excellence and efficiency to accomplish strategic and operational objectives. In addition, this position is accountable for employee engagement, adequate staffing levels, budget development and compliance, staffing decisions such as hiring and terminating employment, coaching and counseling employees on work related performance, and developing and implementing policies and procedures to ensure a safe and effective work environment. This position also ensures training, monitoring and operations initiatives are implemented which secure compliance with ethical and legal business practices and accreditation/regulatory/government regulations. Houston Methodist Standard
PATIENT AGE GROUP(S) AND POPULATION(S) SERVED
Refer to departmental "Scope of Service" and "Provision of Care" plans, as applicable, for description of primary age groups and populations served by this job for the respective HM entity. HOUSTON METHODIST EXPERIENCE EXPECTATIONS Provide personalized care and service
by consistently demonstrating our I CARE values:
INTEGRITY: We are honest and ethical in all we say and do. COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs. ACCOUNTABILITY: We hold ourselves accountable for all our actions. RESPECT: We treat every individual as a person of worth, dignity, and value. EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.
Practices the Caring and Serving Model Delivers personalized service using HM Service Standards Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words) Intentionally collaborates with other healthcare professionals involved in patients/customers or employees' experiential journeys to ensure strong communication, ease of access to information, and a seamless experience Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job Actively supports the organization's vision, fulfills the mission and abides by the I CARE values Responsibilities
Directs, develops and implements strategic and operational/high level projects and processes either through independent/highly autonomous work or through the facilitation of work teams to enable the effective and efficient completion of objectives. Oversees management of and ensures development for staff to meet overall objectives in terms of quality, service and cost effectiveness. Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem. Directs management responsibilities of selection, scheduling, supervision, retention, and evaluation of employees Meets or exceeds threshold goal for department turnover and/or system metrics on employee engagement indicators. Provides leadership and communication to maintain a competent and engaged employee group by conducting regular department meetings to review policies and procedures and operational matters, rounding on all employees, completing performance appraisals, conducting new hire feedback sessions, coaching/corrective counseling, and providing recognition/commendations to achieve desired outcomes. Identifies opportunities and takes action to build strategic relationships between one's area and other areas, teams, departments, and units to achieve business goals. Drives the promotion of teamwork within and between departments; participates and/or leads and facilitates department process improvements as needed. Develops a system-wide model to ensure integration and collaboration with HM leaders in development of their productivity target and workforce benchmarks; promotes transparency and educates employees in the workforce analytic processes which impact them. Oversees department operations, designated projects, schedules and activities as needed to ensure that goals or objectives are accomplished within the prescribed time frame. Sets priorities and functional standards, giving direction to staff as necessary to ensure the best possible delivery of service and high customer/patient satisfaction. Drives department service standards and activities to impact department and/or system score for patient/customer-based satisfaction, through role modeling and fostering accountability. Serves and actively participates on various entity committees as a voice for the department. Oversees annual consolidated operating and capital budget development and maintains budget adjustment as necessary. Responsible for developing long-term financial planning and adjusts the plan as necessary. Provides input to the HM budgeting process through analysis and updating of productivity and benchmark related information. Assesses capital requests and performs high-level analysis. Assists VP-Finance and CFO to make capital expenditure decisions. Manages the enterprise workforce analytics database and the delivery of key executive reports on progress related to performance of enterprise productivity. Participates in the selection process of standard reports to be utilized across the enterprise to evaluate staffing efficiency. Ensures distribution of the information in a timely manner and develops a customer service process to respond to staff questions to productivity and benchmarking. Claims FEMA fund when needed. Ensures a safe and effective working environment; monitors and/or revises the department safety plan and/or any specific accreditation/regulatory required safety guidelines. Responsible for staff maintenance of credentials and competencies, per accrediting/licensing agency and/or department guidelines as applicable. Employs a proactive approach in the optimization of safe outcomes and information systems by monitoring and improving the department workflow and enhancing operations, using peer-to-peer accountability and identifying solutions via collaboration. Implements process improvements utilizing tools such as lean principles. Role models situational awareness, using teachable moments to improve safety. Responsible for employee compliance to policies and procedures and performs associated actions upon non-compliance (i.e., licensure/certification compliance, focal point review requirements, disaster plan, in-services, influenza immunization, wage and hour, standard hours, timely termination submission, timely timecard approval, etc.) Investigates variances. Identifies and implements improvement activities with appropriate management teams. Ensures the maintenance of historical records and reports. Develops and manages department operational and capital budgets, approvals, and ongoing maintenance of the department(s), ensuring operation in a cost-effective manner. Proactively identifies and plans for capital needs related to current equipment and future department projects. Ensures staffing plans and schedules meet department needs that reflect understanding of the importance of cost-effectiveness. Creates department strategies to achieve financial target and staffing needs, through optimizing productivity, supply/resource efficiency, minimizing incidental overtime and overtime percentage, and other areas according to department specifications. Develops various analytical databases used for efficiency/profitability review. Directs department projects including (but not limited to) service line/Center of Excellence review, new/revised business line pro forma analysis and participates in HM initiatives including development of new analytical tools and Enterprise Resource Planning (ERP) systems. Participates in the annual labor budget process by providing assistance to leaders and finance executives in clarification and education of productivity targets and annual projections. Identifies and implements innovative solutions for practice or workflow changes to improve department, entity or system operations by leading unit projects and/or other department/system-directed activities. Proactively leads task forces and committees. May represent HM at assigned community or professional organization meetings. Drives change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures. Partners effectively with stakeholders as appropriate. Ensures own career discussions occur with appropriate management. Completes and updates My Development Plan (MDP) on an on-going basis. Conducts conversations with staff on their development and MDP. Ensures the optimization of the system-wide benchmarking tools and generation and distribution of key reports from the productivity systems. Tracks and trends current and historical productivity-related information. Qualifications
At Houston Methodist, the Director Budget, Financial Planning & Decision Support position is responsible for overseeing the annual operating and capital budget, long term financial planning, developing and maintaining a high quality and effective decision support model, and performing workforce analytics to support operating needs. This includes coordinating with multiple internal parties to develop annual operating and capital budget, assisting the VP of Corporate Finance in developing a long-term financial plan, and assisting in evaluating capital projects to ensure proper resource allocation. This position is also responsible for claiming Federal Emergency Management Assistant (FEMA) fund when needed. The Director Budget, Financial Planning & Decision Support implements management strategies, identifies opportunities for improvement, decision support and labor analytics systems. This position also focuses on HM labor objectives and provides advisory services related to staffing strategies, skill mix, volume management and other workforce management initiatives. The Director position responsibilities include overseeing the activities of the department staff, ensuring quality, productivity, functional excellence and efficiency to accomplish strategic and operational objectives. In addition, this position is accountable for employee engagement, adequate staffing levels, budget development and compliance, staffing decisions such as hiring and terminating employment, coaching and counseling employees on work related performance, and developing and implementing policies and procedures to ensure a safe and effective work environment. This position also ensures training, monitoring and operations initiatives are implemented which secure compliance with ethical and legal business practices and accreditation/regulatory/government regulations. Houston Methodist Standard
PATIENT AGE GROUP(S) AND POPULATION(S) SERVED
Refer to departmental "Scope of Service" and "Provision of Care" plans, as applicable, for description of primary age groups and populations served by this job for the respective HM entity. HOUSTON METHODIST EXPERIENCE EXPECTATIONS Provide personalized care and service
by consistently demonstrating our I CARE values:
INTEGRITY: We are honest and ethical in all we say and do. COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs. ACCOUNTABILITY: We hold ourselves accountable for all our actions. RESPECT: We treat every individual as a person of worth, dignity, and value. EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.
Practices the Caring and Serving Model Delivers personalized service using HM Service Standards Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words) Intentionally collaborates with other healthcare professionals involved in patients/customers or employees' experiential journeys to ensure strong communication, ease of access to information, and a seamless experience Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job Actively supports the organization's vision, fulfills the mission and abides by the I CARE values Responsibilities
Directs, develops and implements strategic and operational/high level projects and processes either through independent/highly autonomous work or through the facilitation of work teams to enable the effective and efficient completion of objectives. Oversees management of and ensures development for staff to meet overall objectives in terms of quality, service and cost effectiveness. Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem. Directs management responsibilities of selection, scheduling, supervision, retention, and evaluation of employees Meets or exceeds threshold goal for department turnover and/or system metrics on employee engagement indicators. Provides leadership and communication to maintain a competent and engaged employee group by conducting regular department meetings to review policies and procedures and operational matters, rounding on all employees, completing performance appraisals, conducting new hire feedback sessions, coaching/corrective counseling, and providing recognition/commendations to achieve desired outcomes. Identifies opportunities and takes action to build strategic relationships between one's area and other areas, teams, departments, and units to achieve business goals. Drives the promotion of teamwork within and between departments; participates and/or leads and facilitates department process improvements as needed. Develops a system-wide model to ensure integration and collaboration with HM leaders in development of their productivity target and workforce benchmarks; promotes transparency and educates employees in the workforce analytic processes which impact them. Oversees department operations, designated projects, schedules and activities as needed to ensure that goals or objectives are accomplished within the prescribed time frame. Sets priorities and functional standards, giving direction to staff as necessary to ensure the best possible delivery of service and high customer/patient satisfaction. Drives department service standards and activities to impact department and/or system score for patient/customer-based satisfaction, through role modeling and fostering accountability. Serves and actively participates on various entity committees as a voice for the department. Oversees annual consolidated operating and capital budget development and maintains budget adjustment as necessary. Responsible for developing long-term financial planning and adjusts the plan as necessary. Provides input to the HM budgeting process through analysis and updating of productivity and benchmark related information. Assesses capital requests and performs high-level analysis. Assists VP-Finance and CFO to make capital expenditure decisions. Manages the enterprise workforce analytics database and the delivery of key executive reports on progress related to performance of enterprise productivity. Participates in the selection process of standard reports to be utilized across the enterprise to evaluate staffing efficiency. Ensures distribution of the information in a timely manner and develops a customer service process to respond to staff questions to productivity and benchmarking. Claims FEMA fund when needed. Ensures a safe and effective working environment; monitors and/or revises the department safety plan and/or any specific accreditation/regulatory required safety guidelines. Responsible for staff maintenance of credentials and competencies, per accrediting/licensing agency and/or department guidelines as applicable. Employs a proactive approach in the optimization of safe outcomes and information systems by monitoring and improving the department workflow and enhancing operations, using peer-to-peer accountability and identifying solutions via collaboration. Implements process improvements utilizing tools such as lean principles. Role models situational awareness, using teachable moments to improve safety. Responsible for employee compliance to policies and procedures and performs associated actions upon non-compliance (i.e., licensure/certification compliance, focal point review requirements, disaster plan, in-services, influenza immunization, wage and hour, standard hours, timely termination submission, timely timecard approval, etc.) Investigates variances. Identifies and implements improvement activities with appropriate management teams. Ensures the maintenance of historical records and reports. Develops and manages department operational and capital budgets, approvals, and ongoing maintenance of the department(s), ensuring operation in a cost-effective manner. Proactively identifies and plans for capital needs related to current equipment and future department projects. Ensures staffing plans and schedules meet department needs that reflect understanding of the importance of cost-effectiveness. Creates department strategies to achieve financial target and staffing needs, through optimizing productivity, supply/resource efficiency, minimizing incidental overtime and overtime percentage, and other areas according to department specifications. Develops various analytical databases used for efficiency/profitability review. Directs department projects including (but not limited to) service line/Center of Excellence review, new/revised business line pro forma analysis and participates in HM initiatives including development of new analytical tools and Enterprise Resource Planning (ERP) systems. Participates in the annual labor budget process by providing assistance to leaders and finance executives in clarification and education of productivity targets and annual projections. Identifies and implements innovative solutions for practice or workflow changes to improve department, entity or system operations by leading unit projects and/or other department/system-directed activities. Proactively leads task forces and committees. May represent HM at assigned community or professional organization meetings. Drives change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures. Partners effectively with stakeholders as appropriate. Ensures own career discussions occur with appropriate management. Completes and updates My Development Plan (MDP) on an on-going basis. Conducts conversations with staff on their development and MDP. Ensures the optimization of the system-wide benchmarking tools and generation and distribution of key reports from the productivity systems. Tracks and trends current and historical productivity-related information. Qualifications