Houston First
Temp To Hire
In-Person - Houston, TX. Houston First recognizes and appreciates the importance of cultivating an environment that nurtures talent; is equitable and values different perspectives and backgrounds; and, above all, is respectful to everyone. Essential Duties And Responsibilities:
Prepare, copy and bind bids for Sales Managers upon request of client, including letters, information on facilities, housing, transportation, amenities, services and security Site Visits
Secure location, prepare agenda/handouts/presentations, order F&B, wrap and distribute client amenities Turnover: Gather leads using the Destination Marketing Association International (DMAI) Economy Impact estimates provided by sales managers; process contracts or historical data that might be necessary for a hotel grid; and complete the turnover checklist before approving it. Schedule and coordinate travel arrangements for sales managers preparing travel authorization, register for conference/event, secure hotel, prepare travel documents, post to Seeking out the most economical product while operating within the allocated budget. Prepare American Express and Personal Expense reports on a monthly basis, enter all expenses in checkbook and prepare invoices. Maintain and foster relationships with various sales managers from different hotels and venues around Houston in order to assist sales managers Maintain sales files, electronic filing of leads, correspondence, etc. Complete special projects designated by the Sales Managers, Directors of Sales and the Senior Vice President of Sales. Provide overflow assistance to Department support staff as directed by the Administrative Support Manager Serve as back-up receptionist on a rotating schedule. Supervisory Responsibilities:
This position has no supervisory responsibilities. Education And/or Experience:
High School Diploma or equivalent Two years of secretarial/administrative experience, and knowledge of general office procedures Knowledge, Skills, and Abilities:
Proficient computer literate with excellent software skills (Microsoft Word, Microsoft Excel); PowerPoint proficiency is required. Accurate typing skills of 50-60 wpm Working knowledge of hospitality industry reporting procedures preferred Excellent written and oral communication skills Excellent telephone and interpersonal skills Ability to work effectively under pressure and manage multiple on-going projects Good judgment and decision-making skills
In-Person - Houston, TX. Houston First recognizes and appreciates the importance of cultivating an environment that nurtures talent; is equitable and values different perspectives and backgrounds; and, above all, is respectful to everyone. Essential Duties And Responsibilities:
Prepare, copy and bind bids for Sales Managers upon request of client, including letters, information on facilities, housing, transportation, amenities, services and security Site Visits
Secure location, prepare agenda/handouts/presentations, order F&B, wrap and distribute client amenities Turnover: Gather leads using the Destination Marketing Association International (DMAI) Economy Impact estimates provided by sales managers; process contracts or historical data that might be necessary for a hotel grid; and complete the turnover checklist before approving it. Schedule and coordinate travel arrangements for sales managers preparing travel authorization, register for conference/event, secure hotel, prepare travel documents, post to Seeking out the most economical product while operating within the allocated budget. Prepare American Express and Personal Expense reports on a monthly basis, enter all expenses in checkbook and prepare invoices. Maintain and foster relationships with various sales managers from different hotels and venues around Houston in order to assist sales managers Maintain sales files, electronic filing of leads, correspondence, etc. Complete special projects designated by the Sales Managers, Directors of Sales and the Senior Vice President of Sales. Provide overflow assistance to Department support staff as directed by the Administrative Support Manager Serve as back-up receptionist on a rotating schedule. Supervisory Responsibilities:
This position has no supervisory responsibilities. Education And/or Experience:
High School Diploma or equivalent Two years of secretarial/administrative experience, and knowledge of general office procedures Knowledge, Skills, and Abilities:
Proficient computer literate with excellent software skills (Microsoft Word, Microsoft Excel); PowerPoint proficiency is required. Accurate typing skills of 50-60 wpm Working knowledge of hospitality industry reporting procedures preferred Excellent written and oral communication skills Excellent telephone and interpersonal skills Ability to work effectively under pressure and manage multiple on-going projects Good judgment and decision-making skills