All Star Automotive
Part-Time Office Manager
At All-Star Automotive, we fix cars and outdated expectations. We're a fast-moving shop with big goals, deep roots, and zero tolerance for mediocrity. If you get excited about checklists, spreadsheets, cross-department collaboration, and keeping a business financially sound and people-first, this role is your jam. We're looking for someone who runs on structure, thrives on back-end clarity, and quietly holds the systems together while the front-line team turns wrenches and wins hearts. What You'll Do As our Office Manager, you're the calm behind the curtain. You'll keep things efficient, accurate, and compliant, fueling operations across departments. You'll work closely with leadership to manage vendor relationships, track performance data, and ensure no invoice goes missing and no employee form goes unsigned.
Note: You do not have to be fluent in all of the following listed systems! Your Mission Includes: Accounting & Financial Coordination
Share tasks like: Reviewing and reconciling statements from over 15 active vendors, including O'Reilly, Napa, NTW, Autozone, and more Use systems to monitor transactions, statements, and fees Maintain QuickBooks entries, reconcile expenses, track profit margins, and organize reports
HR & Payroll Support
Navigate Paycor to handle employee files, payroll review, and timecard audits Distribute and track benefit forms, keys, policy acknowledgments, and onboarding documents Assist with compliance and policy updates
System & Communication Management
Manage Microsoft Teams, OneDrive, Outlook, and Protek for documentation and operational visibility Coordinate vendor payments via ACH and monitor licensing and insurance updates Maintain schedules, meeting notes, SOPs, labor claim reports, scorecards, and spreadsheets
Administrative Flow & Process Design
Support leadership in driving process clarity across departments
Who You Are Exceptionally organized & detail-obsessed A natural systems-thinker who can juggle invoices, emails, and spreadsheets like a pro Experienced in vendor-facing communication and multi-platform administration Recommended: Comfortable with QuickBooks, Excel, and daily transaction reconciliation Proactive, process-minded, and adaptable with a growth mindset Friendly, unflappable, and invested in team success, even from behind the scenes Bonus points for HR familiarity or a background in small-business operations Compensation & Perks Hourly pay based on experience MondayFriday schedule / No weekends Access to employee discounts & team events Small-town living, supportive culture, and space to grow Training availableyou bring initiative, we'll build the rest together Sound Like You? If you're the kind of person who thrives on organization, hates loose ends, and gets energized by system-building, we'd love to meet you. We welcome applicants from all backgrounds, including those with prior challenges. What matters most to us is your integrity, curiosity, and drive. Be the reason our systems work as smoothly as our engines. Apply today.
At All-Star Automotive, we fix cars and outdated expectations. We're a fast-moving shop with big goals, deep roots, and zero tolerance for mediocrity. If you get excited about checklists, spreadsheets, cross-department collaboration, and keeping a business financially sound and people-first, this role is your jam. We're looking for someone who runs on structure, thrives on back-end clarity, and quietly holds the systems together while the front-line team turns wrenches and wins hearts. What You'll Do As our Office Manager, you're the calm behind the curtain. You'll keep things efficient, accurate, and compliant, fueling operations across departments. You'll work closely with leadership to manage vendor relationships, track performance data, and ensure no invoice goes missing and no employee form goes unsigned.
Note: You do not have to be fluent in all of the following listed systems! Your Mission Includes: Accounting & Financial Coordination
Share tasks like: Reviewing and reconciling statements from over 15 active vendors, including O'Reilly, Napa, NTW, Autozone, and more Use systems to monitor transactions, statements, and fees Maintain QuickBooks entries, reconcile expenses, track profit margins, and organize reports
HR & Payroll Support
Navigate Paycor to handle employee files, payroll review, and timecard audits Distribute and track benefit forms, keys, policy acknowledgments, and onboarding documents Assist with compliance and policy updates
System & Communication Management
Manage Microsoft Teams, OneDrive, Outlook, and Protek for documentation and operational visibility Coordinate vendor payments via ACH and monitor licensing and insurance updates Maintain schedules, meeting notes, SOPs, labor claim reports, scorecards, and spreadsheets
Administrative Flow & Process Design
Support leadership in driving process clarity across departments
Who You Are Exceptionally organized & detail-obsessed A natural systems-thinker who can juggle invoices, emails, and spreadsheets like a pro Experienced in vendor-facing communication and multi-platform administration Recommended: Comfortable with QuickBooks, Excel, and daily transaction reconciliation Proactive, process-minded, and adaptable with a growth mindset Friendly, unflappable, and invested in team success, even from behind the scenes Bonus points for HR familiarity or a background in small-business operations Compensation & Perks Hourly pay based on experience MondayFriday schedule / No weekends Access to employee discounts & team events Small-town living, supportive culture, and space to grow Training availableyou bring initiative, we'll build the rest together Sound Like You? If you're the kind of person who thrives on organization, hates loose ends, and gets energized by system-building, we'd love to meet you. We welcome applicants from all backgrounds, including those with prior challenges. What matters most to us is your integrity, curiosity, and drive. Be the reason our systems work as smoothly as our engines. Apply today.