The University System of New Hampshire
Grant & Contract Administrator III
The University System of New Hampshire, Durham, New Hampshire, United States, 03824
Grants Management Specialist
This position provides support to the leadership teams of NSF EPSCoR projects as part of a three-person management team. This position oversees the daily financial activities of a $30M-$60M portfolio, including: budget preparation and control, accounting, purchasing, project planning and management; monitoring fund distribution and expenditures; ensuring compliance with federal and university regulations and policies; documenting information on expenditures and approvals; coordinating, designing and implementing internal financial reporting systems, financial controls, and management information systems in coordination with the automated financial reporting systems of the university; managing seed grant programs; developing reports on spending trends and risk mitigation; timely submission of financial reports to meet sponsor deadlines; coordinating the financial aspects of contract and grant administration, including budget development, proposal preparation and compliance; serving as external liaison with funding sources and contracting partners; participating in development of project management strategies and acting as a point of contact to faculty for financial expertise; and participating in the development, implementation and maintenance of policies, objectives, and short-and long-range planning to accomplish project management goals. Duties/Responsibilities
New Hampshire NSF EPSCoR Pre-Award Grants Management: Manages the proposal submission process for PIs within their assigned portfolio, including meeting with the PI for budget development. Discuss and recommend proposed resources (labor and non-labor), developing all administrative components of the proposal and coordinating submission to the sponsor with Sponsored Programs Administration (SPA). May coordinate with Research and Large Center Development in advance of proposal submission (as applicable). Acts as liaison between PI and SPA, Pre-Award to communicate and resolve any issues that arise concerning proposal submission. New Hampshire NSF EPSCoR Post-Award Grants Management: Interprets awards terms and conditions and reviews budgets with PI and Project Leadership Team; Coordinates establishment of project accounts for the grant and sub-awards or collaborators. Manages grants by monitoring award and sub-awards for compliance, analyzing monthly financial reports, communicating with PI regarding financial progress and coordinating activities at the end of the budget period. Manages accounting records for all awards within their assigned portfolio. Reconciles all assigned accounts against the General Ledger on a monthly basis. Manages personnel and purchasing activities with the PI and applicable USNH offices, review budget summaries, budget adjustment forms, JVs, Travel Authorizations and Reimbursements, Invoices, Check Requests, Expense Reimbursements and Purchase Requisitions as necessary. Reviews, analyzes, and reconciles payroll distribution for faculty, graduate students, fellows and research staff on a bi-weekly basis and processes changes as needed. Meets with PIs at least quarterly to provide updates on the financial status of their accounts and provide financial projections and recommendations to support the outcomes of their research. Acts as a liaison between PIs, other SPA units and other units within the institution to communicate and resolve any issues that arise concerning expenditures. Manages effort report process to ensure accuracy and timely submission. Responsible for budget development for progress reports to ensure research project outcomes are met. Working with SPA as appropriate, with providing just in time information or other agency requests such as budget revisions, compliance issues, etc. Other Responsibilities: Serves as a financial resource to department staff and faculty to ensure compliance with federal, sponsor, and university policies. Attends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the STAR Director. Assist PI's, program team leaders and others on the purchase of specialized (e.g. >$5,000) equipment, noting relevant regulations, policies and procedures. Manage and review all grant program income funds within unit, request any budget increases with SPA and assist PI's in expending these funds following proper policies and procedures. In collaboration with the senior grant account manager, reconcile and close out federal grants and contracts in a timely manner, including verification of final expenditures and appropriateness of financial transactions. Minimum Qualifications
Bachelor's degree in accounting, business, finance or related area, and five years of related experience. Considerable experience in grants/contracts financial management, including significant knowledge of budgeting and accounting. Experience with university financial information systems and knowledge of government regulations, policies and procedures relevant to grants/contracts. Effective written and oral communication skills. Proficiency in Microsoft Office programs, videoconferencing, and information-sharing platforms. Demonstrated ability to work independently and as part of a team. Preferred Qualifications
Master's degree in accounting, business management, finance or related areas. Supervisory experience. Experience in fiscal management of NSF EPSCoR-supported projects. Required Application Materials
Please attach the following documents within the Resume/Cover Letter section of your application: Cover Letter Resume/CV Contact Information for 3 Professional References Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed. The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry. EEO Statement: The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status. Location: Durham Salary Grade: Exempt Staff 25
This position provides support to the leadership teams of NSF EPSCoR projects as part of a three-person management team. This position oversees the daily financial activities of a $30M-$60M portfolio, including: budget preparation and control, accounting, purchasing, project planning and management; monitoring fund distribution and expenditures; ensuring compliance with federal and university regulations and policies; documenting information on expenditures and approvals; coordinating, designing and implementing internal financial reporting systems, financial controls, and management information systems in coordination with the automated financial reporting systems of the university; managing seed grant programs; developing reports on spending trends and risk mitigation; timely submission of financial reports to meet sponsor deadlines; coordinating the financial aspects of contract and grant administration, including budget development, proposal preparation and compliance; serving as external liaison with funding sources and contracting partners; participating in development of project management strategies and acting as a point of contact to faculty for financial expertise; and participating in the development, implementation and maintenance of policies, objectives, and short-and long-range planning to accomplish project management goals. Duties/Responsibilities
New Hampshire NSF EPSCoR Pre-Award Grants Management: Manages the proposal submission process for PIs within their assigned portfolio, including meeting with the PI for budget development. Discuss and recommend proposed resources (labor and non-labor), developing all administrative components of the proposal and coordinating submission to the sponsor with Sponsored Programs Administration (SPA). May coordinate with Research and Large Center Development in advance of proposal submission (as applicable). Acts as liaison between PI and SPA, Pre-Award to communicate and resolve any issues that arise concerning proposal submission. New Hampshire NSF EPSCoR Post-Award Grants Management: Interprets awards terms and conditions and reviews budgets with PI and Project Leadership Team; Coordinates establishment of project accounts for the grant and sub-awards or collaborators. Manages grants by monitoring award and sub-awards for compliance, analyzing monthly financial reports, communicating with PI regarding financial progress and coordinating activities at the end of the budget period. Manages accounting records for all awards within their assigned portfolio. Reconciles all assigned accounts against the General Ledger on a monthly basis. Manages personnel and purchasing activities with the PI and applicable USNH offices, review budget summaries, budget adjustment forms, JVs, Travel Authorizations and Reimbursements, Invoices, Check Requests, Expense Reimbursements and Purchase Requisitions as necessary. Reviews, analyzes, and reconciles payroll distribution for faculty, graduate students, fellows and research staff on a bi-weekly basis and processes changes as needed. Meets with PIs at least quarterly to provide updates on the financial status of their accounts and provide financial projections and recommendations to support the outcomes of their research. Acts as a liaison between PIs, other SPA units and other units within the institution to communicate and resolve any issues that arise concerning expenditures. Manages effort report process to ensure accuracy and timely submission. Responsible for budget development for progress reports to ensure research project outcomes are met. Working with SPA as appropriate, with providing just in time information or other agency requests such as budget revisions, compliance issues, etc. Other Responsibilities: Serves as a financial resource to department staff and faculty to ensure compliance with federal, sponsor, and university policies. Attends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the STAR Director. Assist PI's, program team leaders and others on the purchase of specialized (e.g. >$5,000) equipment, noting relevant regulations, policies and procedures. Manage and review all grant program income funds within unit, request any budget increases with SPA and assist PI's in expending these funds following proper policies and procedures. In collaboration with the senior grant account manager, reconcile and close out federal grants and contracts in a timely manner, including verification of final expenditures and appropriateness of financial transactions. Minimum Qualifications
Bachelor's degree in accounting, business, finance or related area, and five years of related experience. Considerable experience in grants/contracts financial management, including significant knowledge of budgeting and accounting. Experience with university financial information systems and knowledge of government regulations, policies and procedures relevant to grants/contracts. Effective written and oral communication skills. Proficiency in Microsoft Office programs, videoconferencing, and information-sharing platforms. Demonstrated ability to work independently and as part of a team. Preferred Qualifications
Master's degree in accounting, business management, finance or related areas. Supervisory experience. Experience in fiscal management of NSF EPSCoR-supported projects. Required Application Materials
Please attach the following documents within the Resume/Cover Letter section of your application: Cover Letter Resume/CV Contact Information for 3 Professional References Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed. The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry. EEO Statement: The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status. Location: Durham Salary Grade: Exempt Staff 25