Government Jobs
Procurement Specialist
The primary purpose of this position is to provide support and guidance to other municipal departments to ensure procurement practices are compliant with municipal, state, federal laws, and regulations including but not limited to leases, RFP, bids, vendor management, contracts, and selection. The Procurement Specialist exercises independent judgment and discretion as a professional with technical expertise to perform the position's daily tasks and responsibilities within the department established policies and procedures. The Procurement Specialist assists and acts in a confidential capacity to the Compliance Officer, Finance Director, Municipal Administrator, Assembly, and other department heads who formulate, determine, or effectuate management policies. Essential duties and responsibilities include: Supports all procurement and contracting activities such as pre-qualification, tender management, negotiation, and preparation of contracts for departments without dedicated contract staff Ensures leasing, contracting, and procurements are conducted in accordance with approved policies and procedures and the Sitka General Code Communicates with and trains managers and employees on established procurement policies and procedures Reviews current processes for procurement compliance and makes recommendations Maintains a comprehensive list and database of municipal contracts Reviews procurement strategies, policies, and processes to ensure the municipality gets the best value for goods and services Identifies opportunities for savings organization-wide by centralizing purchasing where appropriate Manages a comprehensive list of all municipal leases and contracts with the municipality dealing with both property and equipment Reviews and tracks key dates, milestones, and other deadlines for leases Provides audit information to management Knowledge of: Contract principles, procurement processes and best practices Requirements regarding leasing, contracting, and procurement under federal, state, and local law Financial office procedures, practices, and internal controls Skills in: Operating a personal computer using standard software, such as Word, Excel, and Outlook, and customized financial, accounting, and auditing software Interpreting complex financial reports and records and analysis of financial data Organizing and maintaining a wide variety of records and files, including financial and legal records, both in paper and electronic form Prioritizing work while focusing on multiple tasks that require meticulous attention to detail Ability to: Recognize and maintain confidential information Produce high quality work that has been self-reviewed for accuracy Work independently based on general instruction and in compliance with policies and procedures Communicate effectively with others, both orally and in writing, using both technical and non-technical language Understand and follow oral and written policies, procedures, and instructions Prepare and present accurate and reliable reports containing findings and recommendations Use logical and creative thought processes to develop solutions according to written specifications and oral instructions Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines Quickly learn and put to use newly acquired skills and knowledge Minimum qualifications: Bachelor degree in accounting, finance, business administration or closely related field of study; and Three years of experience in procurement or purchasing roles, contracting, or lease management, in the public sector preferred; or Any equivalent combination of experience, education, and training which provides the knowledge, skills, and abilities necessary to perform the work Other job requirements or expectations: Possession of, or ability to obtain within 12 months of hire, the NIGP (National Institute of Governmental Purchasing), Certified Procurement Professional (NIGP-CPP) certification, or an equivalent purchasing or procurement certificate, for public sector preferred Working conditions: General office setting Specific physical requirements: Operating office equipment, standing or sitting for prolonged periods of time, occasional bending, climbing, stooping, reaching, and twisting, occasionally lifting, carrying, pushing, or pulling objects up to 50 pounds General physical requirements: Sufficient clarity of speech and hearing or other communication capabilities Sufficient vision or other powers of observation Sufficient manual dexterity Sufficient personal mobility and physical reflexes The City and Borough of Sitka offers a competitive benefits package to eligible employees that may include: Health/Medical Benefits: Medical/Dental/Vision (90% employer, 10% employee for full-time employees), Life Insurance, Dependent Life Insurance, Long Term Disability, Flexible Spending Accounts
Health and Dependent Care Retirement: Mandatory employee/employer contributions to State of Alaska Public Employee Retirement System (PERS), Mandatory employee/employer SBS contributions, 457 Deferred Compensation Plan Employer Paid Benefits: Employee Assistance Program, Paid Leave Plan, 10 Paid Holidays, Floating Holidays For specific questions about benefits, please call the CBS Human Resources department at 907-747-1816.
The primary purpose of this position is to provide support and guidance to other municipal departments to ensure procurement practices are compliant with municipal, state, federal laws, and regulations including but not limited to leases, RFP, bids, vendor management, contracts, and selection. The Procurement Specialist exercises independent judgment and discretion as a professional with technical expertise to perform the position's daily tasks and responsibilities within the department established policies and procedures. The Procurement Specialist assists and acts in a confidential capacity to the Compliance Officer, Finance Director, Municipal Administrator, Assembly, and other department heads who formulate, determine, or effectuate management policies. Essential duties and responsibilities include: Supports all procurement and contracting activities such as pre-qualification, tender management, negotiation, and preparation of contracts for departments without dedicated contract staff Ensures leasing, contracting, and procurements are conducted in accordance with approved policies and procedures and the Sitka General Code Communicates with and trains managers and employees on established procurement policies and procedures Reviews current processes for procurement compliance and makes recommendations Maintains a comprehensive list and database of municipal contracts Reviews procurement strategies, policies, and processes to ensure the municipality gets the best value for goods and services Identifies opportunities for savings organization-wide by centralizing purchasing where appropriate Manages a comprehensive list of all municipal leases and contracts with the municipality dealing with both property and equipment Reviews and tracks key dates, milestones, and other deadlines for leases Provides audit information to management Knowledge of: Contract principles, procurement processes and best practices Requirements regarding leasing, contracting, and procurement under federal, state, and local law Financial office procedures, practices, and internal controls Skills in: Operating a personal computer using standard software, such as Word, Excel, and Outlook, and customized financial, accounting, and auditing software Interpreting complex financial reports and records and analysis of financial data Organizing and maintaining a wide variety of records and files, including financial and legal records, both in paper and electronic form Prioritizing work while focusing on multiple tasks that require meticulous attention to detail Ability to: Recognize and maintain confidential information Produce high quality work that has been self-reviewed for accuracy Work independently based on general instruction and in compliance with policies and procedures Communicate effectively with others, both orally and in writing, using both technical and non-technical language Understand and follow oral and written policies, procedures, and instructions Prepare and present accurate and reliable reports containing findings and recommendations Use logical and creative thought processes to develop solutions according to written specifications and oral instructions Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines Quickly learn and put to use newly acquired skills and knowledge Minimum qualifications: Bachelor degree in accounting, finance, business administration or closely related field of study; and Three years of experience in procurement or purchasing roles, contracting, or lease management, in the public sector preferred; or Any equivalent combination of experience, education, and training which provides the knowledge, skills, and abilities necessary to perform the work Other job requirements or expectations: Possession of, or ability to obtain within 12 months of hire, the NIGP (National Institute of Governmental Purchasing), Certified Procurement Professional (NIGP-CPP) certification, or an equivalent purchasing or procurement certificate, for public sector preferred Working conditions: General office setting Specific physical requirements: Operating office equipment, standing or sitting for prolonged periods of time, occasional bending, climbing, stooping, reaching, and twisting, occasionally lifting, carrying, pushing, or pulling objects up to 50 pounds General physical requirements: Sufficient clarity of speech and hearing or other communication capabilities Sufficient vision or other powers of observation Sufficient manual dexterity Sufficient personal mobility and physical reflexes The City and Borough of Sitka offers a competitive benefits package to eligible employees that may include: Health/Medical Benefits: Medical/Dental/Vision (90% employer, 10% employee for full-time employees), Life Insurance, Dependent Life Insurance, Long Term Disability, Flexible Spending Accounts
Health and Dependent Care Retirement: Mandatory employee/employer contributions to State of Alaska Public Employee Retirement System (PERS), Mandatory employee/employer SBS contributions, 457 Deferred Compensation Plan Employer Paid Benefits: Employee Assistance Program, Paid Leave Plan, 10 Paid Holidays, Floating Holidays For specific questions about benefits, please call the CBS Human Resources department at 907-747-1816.