Government Jobs
Contract Administrator Positions
This listing closes on 8/7/2025 at 11:59 PM Eastern Time (US & Canada). Employer: Northeast Ohio Regional Sewer District Salary: $62,540.00 - $90,875.00 Annually Location: Cleveland, OH Job Type: Full-Time Department: Technical Services Group Closing Date: 8/7/2025 at 11:59 PM Eastern Time (US & Canada) Contract Administrator I
Job Summary: Supports the Contract Administration team with contract proposal preparation, contract and supplier negotiations including terms and conditions, administration of major contracts, supplier management and collaboration with other departments while adhering to Sewer District contracting standards. Maintains the contract database and associated files, including renewals in conformance with appropriate standards, policies, procedures and applications. Responsible for the execution of work orders, requisitions and receiving processes. Performs other duties of a similar nature as may be required. Essential Functions: Contract Bid Process Responsibilities: Follows and executes the contract bid and quote process, including preparation of bid packages. Generates contract/change review documentation. Reviews customer specifications and government regulations. Organizes and participates in both formal and informal reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project. Assembles accurate contract asset lists and official contract/correspondence files. Collects and assembles templates and procedural documentation to support the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors. Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process. Assists with generating requests for qualifications and Requests for Proposals for related professional services. Interfaces with Sewer District departments as necessary to assist with contract and/or proposal processing and to obtain required approvals. Participates in the communication process during the review stages of the proposal document. Attends progress, pre-bid and pre-construction meetings. Contract Administration: Responsible for the execution and review of invoices, work orders, requisitions, receiving processes, statements and contractor billings during the contract and prior to payment and closure. Resolves discrepancies with inaccurate and/or overdue invoices. Assists in the development and maintenance of contract management instruction policies, procedures and work instructions. Reviews documentation with proper personnel to ensure that it meets Sewer District needs. Maintains accurate contract and/or proposal tracking records and files in accordance with Sewer District standards, to include record retention and storage. Maintains contract database entries, keeping current with new contracts that are processed and/or executed. Assist with contract renewal review process to ensure no gaps in coverage. Generates reports in Sewer District databases to assist with overall contract administration. Contracter Oversite Responsibilities: Manages dispatching of contractors to perform services in a timely and accurate manner to meet the needs of the Sewer District. Monitors contractor performance to ensure work conforms to contract requirements and specifications through verifying with filed staff and/or performing field verification. Coordinates with appropriate supervisors and/or any relevant municipalities to resolve any discrepancies identified with contractor work performed. Documents any non-conformance and makes recommendations for improvement. Analyzes market and delivery system to assess process and cost improvement opportunities. Tracks and analyzes contractor performance and compliance. Participates in and provides support for initiatives such as supplier enablement, contract management, project management, problem resolution and customer support. Performs other duties of a similar nature as may be required. Contract Administrator II
Job Summary: Manages contract proposal preparation, contract and supplier negotiation including terms and conditions, administration of major contracts, supplier management and collaboration with internal departments. Manages the contract database and all associated files, including renewals in conformance with appropriate standards, policies, procedures, and applications. Maintains official contract/correspondence files and monitors department performance for conformance to original proposals. Generates contract/change review documentation. Acts as advisor regarding customer specifications and government regulations. Performs other duties of a similar nature as may be required. Essential Functions: Contract Bid Process Responsibilities: Represents the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors. Generates requests for qualifications and Requests for Proposals for related professional services. Interfaces with the Sewer District departments as necessary to facilitate contract and/or proposal processing and to obtain required approvals. Organizes, conducts and participates in both formal and informal management reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process. Facilitates the communication process during the review states of the proposal document. Attends progress, pre-bid and pre-construction meetings. Manages contract renewal review process to ensure no gaps in coverage. Assists in the procurement for high-level and/or high-risk projects. Contract Administration: Performs primary contract administration duties for major contracts including negotiation, correspondence, documentation, certification, financial reporting and product delivery for major Writes specifications for repairs and upgrades, with input from the appropriate personnel. Develops, implements and maintains contract management instruction policies, procedures and work instructions. Maintains pricing and contract Maintains accurate contract and/or proposal tracking records and files in accordance with Sewer District standards, to include record retention and storage. Manages contract database entries, keeping current with new contracts that are processed and/or executed. Reviews invoices, statements, work orders and contractor billings to monitor compliance for Reviews modifications, extensions and contract closeout documents for approval. Actively participates to resolve supplier/contractor grievances, claims, etc. Contract Oversite Responsibilities: Assists with procurement of outside contractors, including the developing consultant short lists and Request for Proposals (RFP), review of the contractor proposals and recommending award of consultant contracts. Monitors contractor/supplier performance. Coordinates with the appropriate supervisors and/or any relevant municipalities to ensure work conforms to contract requirements and specifications during the contract and prior to payment and closure. Documents and non-conformance; makes recommendations for improvement. Participates in and provides support for initiatives such as supplier enablement, contract management, project management, problem resolution and customer support. Analyzes market and delivery system to assess process and cost improvement opportunities. Tracks and analyzes contractor performance and compliance. Performs other duties of a similar nature as may be required. Contract Administrator Lead
Job Summary: Responsible for managing all aspects of proposals and contract lifecycles. Acts as advisor regarding customer specifications and government regulations. Supervises assigned contract administration staff through the contract management lifecycle. Maintains strong working relationships across the department and staff to ensure contracts and related projects are efficient and effective. Provides contract summaries and ensures contract execution in accordance with company policy. Performs other duties of a similar nature as may be required. Essential Functions: Performs primary contract duties for major contracts including negotiation, correspondence, documentation, certification, financial reporting and product Writes specifications for services, repairs and upgrades with input from the appropriate subject matter personnel. Reviews contract documentation with proper subject matter personnel to ensure that it meets the operational needs of all stakeholders in the Organizes, conducts and participates in both formal and informal management reviews of proposal drafts. Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process. Generates Requests for Qualifications (RFQ) and Requests for Proposals (RFP) for related professional services. Recommends the appropriate contract type or contract method for the product or service being procured. Leads the
This listing closes on 8/7/2025 at 11:59 PM Eastern Time (US & Canada). Employer: Northeast Ohio Regional Sewer District Salary: $62,540.00 - $90,875.00 Annually Location: Cleveland, OH Job Type: Full-Time Department: Technical Services Group Closing Date: 8/7/2025 at 11:59 PM Eastern Time (US & Canada) Contract Administrator I
Job Summary: Supports the Contract Administration team with contract proposal preparation, contract and supplier negotiations including terms and conditions, administration of major contracts, supplier management and collaboration with other departments while adhering to Sewer District contracting standards. Maintains the contract database and associated files, including renewals in conformance with appropriate standards, policies, procedures and applications. Responsible for the execution of work orders, requisitions and receiving processes. Performs other duties of a similar nature as may be required. Essential Functions: Contract Bid Process Responsibilities: Follows and executes the contract bid and quote process, including preparation of bid packages. Generates contract/change review documentation. Reviews customer specifications and government regulations. Organizes and participates in both formal and informal reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project. Assembles accurate contract asset lists and official contract/correspondence files. Collects and assembles templates and procedural documentation to support the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors. Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process. Assists with generating requests for qualifications and Requests for Proposals for related professional services. Interfaces with Sewer District departments as necessary to assist with contract and/or proposal processing and to obtain required approvals. Participates in the communication process during the review stages of the proposal document. Attends progress, pre-bid and pre-construction meetings. Contract Administration: Responsible for the execution and review of invoices, work orders, requisitions, receiving processes, statements and contractor billings during the contract and prior to payment and closure. Resolves discrepancies with inaccurate and/or overdue invoices. Assists in the development and maintenance of contract management instruction policies, procedures and work instructions. Reviews documentation with proper personnel to ensure that it meets Sewer District needs. Maintains accurate contract and/or proposal tracking records and files in accordance with Sewer District standards, to include record retention and storage. Maintains contract database entries, keeping current with new contracts that are processed and/or executed. Assist with contract renewal review process to ensure no gaps in coverage. Generates reports in Sewer District databases to assist with overall contract administration. Contracter Oversite Responsibilities: Manages dispatching of contractors to perform services in a timely and accurate manner to meet the needs of the Sewer District. Monitors contractor performance to ensure work conforms to contract requirements and specifications through verifying with filed staff and/or performing field verification. Coordinates with appropriate supervisors and/or any relevant municipalities to resolve any discrepancies identified with contractor work performed. Documents any non-conformance and makes recommendations for improvement. Analyzes market and delivery system to assess process and cost improvement opportunities. Tracks and analyzes contractor performance and compliance. Participates in and provides support for initiatives such as supplier enablement, contract management, project management, problem resolution and customer support. Performs other duties of a similar nature as may be required. Contract Administrator II
Job Summary: Manages contract proposal preparation, contract and supplier negotiation including terms and conditions, administration of major contracts, supplier management and collaboration with internal departments. Manages the contract database and all associated files, including renewals in conformance with appropriate standards, policies, procedures, and applications. Maintains official contract/correspondence files and monitors department performance for conformance to original proposals. Generates contract/change review documentation. Acts as advisor regarding customer specifications and government regulations. Performs other duties of a similar nature as may be required. Essential Functions: Contract Bid Process Responsibilities: Represents the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors. Generates requests for qualifications and Requests for Proposals for related professional services. Interfaces with the Sewer District departments as necessary to facilitate contract and/or proposal processing and to obtain required approvals. Organizes, conducts and participates in both formal and informal management reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process. Facilitates the communication process during the review states of the proposal document. Attends progress, pre-bid and pre-construction meetings. Manages contract renewal review process to ensure no gaps in coverage. Assists in the procurement for high-level and/or high-risk projects. Contract Administration: Performs primary contract administration duties for major contracts including negotiation, correspondence, documentation, certification, financial reporting and product delivery for major Writes specifications for repairs and upgrades, with input from the appropriate personnel. Develops, implements and maintains contract management instruction policies, procedures and work instructions. Maintains pricing and contract Maintains accurate contract and/or proposal tracking records and files in accordance with Sewer District standards, to include record retention and storage. Manages contract database entries, keeping current with new contracts that are processed and/or executed. Reviews invoices, statements, work orders and contractor billings to monitor compliance for Reviews modifications, extensions and contract closeout documents for approval. Actively participates to resolve supplier/contractor grievances, claims, etc. Contract Oversite Responsibilities: Assists with procurement of outside contractors, including the developing consultant short lists and Request for Proposals (RFP), review of the contractor proposals and recommending award of consultant contracts. Monitors contractor/supplier performance. Coordinates with the appropriate supervisors and/or any relevant municipalities to ensure work conforms to contract requirements and specifications during the contract and prior to payment and closure. Documents and non-conformance; makes recommendations for improvement. Participates in and provides support for initiatives such as supplier enablement, contract management, project management, problem resolution and customer support. Analyzes market and delivery system to assess process and cost improvement opportunities. Tracks and analyzes contractor performance and compliance. Performs other duties of a similar nature as may be required. Contract Administrator Lead
Job Summary: Responsible for managing all aspects of proposals and contract lifecycles. Acts as advisor regarding customer specifications and government regulations. Supervises assigned contract administration staff through the contract management lifecycle. Maintains strong working relationships across the department and staff to ensure contracts and related projects are efficient and effective. Provides contract summaries and ensures contract execution in accordance with company policy. Performs other duties of a similar nature as may be required. Essential Functions: Performs primary contract duties for major contracts including negotiation, correspondence, documentation, certification, financial reporting and product Writes specifications for services, repairs and upgrades with input from the appropriate subject matter personnel. Reviews contract documentation with proper subject matter personnel to ensure that it meets the operational needs of all stakeholders in the Organizes, conducts and participates in both formal and informal management reviews of proposal drafts. Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process. Generates Requests for Qualifications (RFQ) and Requests for Proposals (RFP) for related professional services. Recommends the appropriate contract type or contract method for the product or service being procured. Leads the