Desert Mountain Club
Catering & Events Administrative Assistant
Desert Mountain Club, Scottsdale, Arizona, United States, 85251
Administrative Assistant
Join the Catering & Events team at one of the largest, most beautiful, and top private country clubs in North America, Desert Mountain Club, as an Administrative Assistant! In this role, you will be responsible for assisting the Director of Catering and the Catering & Events Managers in delivering a world-class experience to our members and guests for events through effective and proactive communication and coordination with members and staff for all catering and events. The ideal candidate will radiate energy, genuine friendliness. Must have a minimum of 3 years experience in office skills, such as filing, computers, and ordering. At least 1 year of administrative experience in F&B, Catering, hotel, private club and/or resort. BENEFITS Join a top 10 5-Star Platinum Club of America and be a part of an exciting, challenging, and rewarding experience PLUS enjoy excellent benefits: Competitive pay Time Off - PTO and Sick Pay Annual Education Scholarship Professional Development Scholarship Tuition Reimbursement Mentorship Program Internships Medical, dental, and vision coverage Medical FSA and Dependent Care FSA FREE onsite medical clinic for all employees & their dependents FREE employee meals during shifts or meal stipend FREE golf and tennis Rosetta Stone Matching Retirement 401K Plan Retail discounts Pet insurance *Please note, benefits are dependent on your DOL Status (ex. Full-Time, Part-Time, Seasonal). We believe our teammates are our greatest asset and are committed to fostering a culture of care, respect, and positivity with a sincere focus on the safety, health, and professional growth of every teammate. If you're looking to join an incredible team, then Desert Mountain is the place for you! JOB DETAILS Responsibilities: Generate Banquet Event Orders (BEOs) and support weekly distribution of BEOs and changes. For the BEO Packet: Collect and review upcoming Banquet Event Orders for a two-week span, using Adobe, compile the packet with Equipment Request Forms, Banquet Event Orders, and Floor plans. Distribute packet to team via e-mail and print. Answer phones maintain callback logs and basic knowledge to inform members in the absence of any teammates in the Catering Department. Maintain Catering calendar for all Club activities (i.e., catered events, sport events, social clubs, golf course closings, etc.) in a timely manner to avoid double booking. Maintain supplies and materials for the catering office operation and order monthly. Keep records of COIs and W-9 forms for vendors. Log invoices submitted to accounting. Submit Catering Bullet Points in the monthly Senior Leadership packet. Assist Catering & Events Manager and Coordinator as needed. Other duties as assigned by Catering Leadership Team. Physical Requirements & Working Conditions: Required to sit
Constantly Required to lift, carry, push and/or pull up to 50 pounds
Occasionally Exposed to extreme temperatures and inclement weather
Occasionally Ability to be flexible to a fast pace, changing environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OUR COMPANY Desert Mountain Club is one of the finest private residential communities in the world featuring world-class golf, indulgent amenities, and curated experiences. It is a private country club open to on and offsite property residents located in the elevated foothills of the beautiful Sonoran Desert in North Scottsdale, Arizona. The club spans across 8,000 acres featuring: Seven signature golf courses (six of which are Jack Nicklaus & a par 54 championship course) Seven distinctive clubhouses
each with its own unique restaurant plus banquets An award-winning spa and fitness center Spectacular swim and tennis facility Dozens of hiking and biking trails
Join the Catering & Events team at one of the largest, most beautiful, and top private country clubs in North America, Desert Mountain Club, as an Administrative Assistant! In this role, you will be responsible for assisting the Director of Catering and the Catering & Events Managers in delivering a world-class experience to our members and guests for events through effective and proactive communication and coordination with members and staff for all catering and events. The ideal candidate will radiate energy, genuine friendliness. Must have a minimum of 3 years experience in office skills, such as filing, computers, and ordering. At least 1 year of administrative experience in F&B, Catering, hotel, private club and/or resort. BENEFITS Join a top 10 5-Star Platinum Club of America and be a part of an exciting, challenging, and rewarding experience PLUS enjoy excellent benefits: Competitive pay Time Off - PTO and Sick Pay Annual Education Scholarship Professional Development Scholarship Tuition Reimbursement Mentorship Program Internships Medical, dental, and vision coverage Medical FSA and Dependent Care FSA FREE onsite medical clinic for all employees & their dependents FREE employee meals during shifts or meal stipend FREE golf and tennis Rosetta Stone Matching Retirement 401K Plan Retail discounts Pet insurance *Please note, benefits are dependent on your DOL Status (ex. Full-Time, Part-Time, Seasonal). We believe our teammates are our greatest asset and are committed to fostering a culture of care, respect, and positivity with a sincere focus on the safety, health, and professional growth of every teammate. If you're looking to join an incredible team, then Desert Mountain is the place for you! JOB DETAILS Responsibilities: Generate Banquet Event Orders (BEOs) and support weekly distribution of BEOs and changes. For the BEO Packet: Collect and review upcoming Banquet Event Orders for a two-week span, using Adobe, compile the packet with Equipment Request Forms, Banquet Event Orders, and Floor plans. Distribute packet to team via e-mail and print. Answer phones maintain callback logs and basic knowledge to inform members in the absence of any teammates in the Catering Department. Maintain Catering calendar for all Club activities (i.e., catered events, sport events, social clubs, golf course closings, etc.) in a timely manner to avoid double booking. Maintain supplies and materials for the catering office operation and order monthly. Keep records of COIs and W-9 forms for vendors. Log invoices submitted to accounting. Submit Catering Bullet Points in the monthly Senior Leadership packet. Assist Catering & Events Manager and Coordinator as needed. Other duties as assigned by Catering Leadership Team. Physical Requirements & Working Conditions: Required to sit
Constantly Required to lift, carry, push and/or pull up to 50 pounds
Occasionally Exposed to extreme temperatures and inclement weather
Occasionally Ability to be flexible to a fast pace, changing environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OUR COMPANY Desert Mountain Club is one of the finest private residential communities in the world featuring world-class golf, indulgent amenities, and curated experiences. It is a private country club open to on and offsite property residents located in the elevated foothills of the beautiful Sonoran Desert in North Scottsdale, Arizona. The club spans across 8,000 acres featuring: Seven signature golf courses (six of which are Jack Nicklaus & a par 54 championship course) Seven distinctive clubhouses
each with its own unique restaurant plus banquets An award-winning spa and fitness center Spectacular swim and tennis facility Dozens of hiking and biking trails