ADDA Infusion
ShadowMachine Production Controller / Production Finance Manager
ADDA Infusion, Los Angeles, California, United States, 90079
Production Controller/Production Finance Manager
ShadowMachine is a leading production company specializing in dynamic and innovative entertainment projects. With a commitment to creative excellence, we ensure financial precision and compliance across all our productions. We are seeking a highly skilled Production Controller/Production Finance Manager to oversee financial operations, union compliance, and production accounting. This role is integral to the financial health and efficiency of our productions, requiring a deep understanding of the entertainment industry, including union regulations, production financing, and operational oversight. Key Responsibilities
Financial Oversight & Compliance: Oversee all financial aspects of production, ensuring accuracy, efficiency, and compliance with industry regulations. Review and approve expenditures, including payroll, ACH and wire transfers, corporate credit card transactions, and production-related costs. Conduct monthly account reconciliations, maintain trial balances, and oversee cost reporting. Prepare and review financial analyses, variance summaries, and incentive submissions to optimize funding and cost efficiency. Ensure adherence to GAAP and industry-specific accounting standards. Production Accounting & Budgeting: Develop and manage production budgets, ensuring accurate allocation of resources and alignment with company standards. Prepare cash flow projections, track client funding, and oversee financial reporting for development projects. Establish financial controls for new productions, including payroll, insurance, and union compliance. Maintain and enforce consistency in chart of accounts, fringe calculations, and overhead allocations across all projects. Union & Payroll Compliance: Ensure compliance with union agreements, including IATSE, SAG-AFTRA, WGA, and other applicable guilds. Oversee project setup with unions, ensuring correct classification, documentation, and payroll processing. Track and manage retroactive payments, layoff notices, dismissal pay, and holiday pay obligations. Provide expertise on union agreements, responding to audits and contributing to labor negotiations as needed. Collaborate with production teams to ensure accurate tracking of union-covered employees and proper administration of benefits. HR Oversight & Administration: Provide high-level oversight of HR functions, ensuring smooth administration of new hires, terminations, and benefits. Oversee compliance with federal and state employment regulations, including I-9 verification, E-Verify, and required training. Ensure proper classification of employees and independent contractors within payroll and benefits structures. Collaborate with HR specialists to maintain accurate employment records and benefits administration (health insurance, 401k, etc.). Production Insurance & Risk Management: Manage production insurance policies, including workers' compensation, general liability, and errors & omissions. Conduct annual insurance audits and ensure timely renewal of policies. Facilitate Certificates of Insurance (COIs) as required for productions and vendors. Stakeholder & Client Liaison: Act as a primary financial contact for clients, ensuring clear communication and transparency in financial reporting. Publish and present cost reports, ensuring alignment with production milestones and client expectations. Manage cash flow to ensure proper funding from clients, tracking receivables and upcoming financial commitments. Qualifications:
Must have a minimum of 5 years of Lead Production Finance or Accountant experience within the entertainment industry. Extensive hands-on experience with PSL and digital onboarding/timecard platforms such as Start+ and Hours+. Must have experience with IA and SAG payroll, with a strong preference for familiarity with IA Locals 839 and 700. Understanding and working knowledge of Movie Magic Budgeting, accrual accounts, and production incentive budgeting. Experience with tracking and filing insurance applications and managing insurance claims is a plus. Excellent analytical and problem-solving skills, with the ability to manage multiple projects simultaneously. Strong leadership skills with experience in team management, training, and oversight. Ability to communicate effectively with internal teams, clients, and external stakeholders. What We Offer: Competitive salary and benefits package. A dynamic and collaborative work environment in the entertainment industry. Opportunities for professional growth and career advancement. The chance to work on high-profile productions with a passionate and talented team. If you have a deep understanding of production finance, union regulations, and the entertainment landscape, we invite you to apply and help drive financial excellence at ShadowMachine! ShadowMachine is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
ShadowMachine is a leading production company specializing in dynamic and innovative entertainment projects. With a commitment to creative excellence, we ensure financial precision and compliance across all our productions. We are seeking a highly skilled Production Controller/Production Finance Manager to oversee financial operations, union compliance, and production accounting. This role is integral to the financial health and efficiency of our productions, requiring a deep understanding of the entertainment industry, including union regulations, production financing, and operational oversight. Key Responsibilities
Financial Oversight & Compliance: Oversee all financial aspects of production, ensuring accuracy, efficiency, and compliance with industry regulations. Review and approve expenditures, including payroll, ACH and wire transfers, corporate credit card transactions, and production-related costs. Conduct monthly account reconciliations, maintain trial balances, and oversee cost reporting. Prepare and review financial analyses, variance summaries, and incentive submissions to optimize funding and cost efficiency. Ensure adherence to GAAP and industry-specific accounting standards. Production Accounting & Budgeting: Develop and manage production budgets, ensuring accurate allocation of resources and alignment with company standards. Prepare cash flow projections, track client funding, and oversee financial reporting for development projects. Establish financial controls for new productions, including payroll, insurance, and union compliance. Maintain and enforce consistency in chart of accounts, fringe calculations, and overhead allocations across all projects. Union & Payroll Compliance: Ensure compliance with union agreements, including IATSE, SAG-AFTRA, WGA, and other applicable guilds. Oversee project setup with unions, ensuring correct classification, documentation, and payroll processing. Track and manage retroactive payments, layoff notices, dismissal pay, and holiday pay obligations. Provide expertise on union agreements, responding to audits and contributing to labor negotiations as needed. Collaborate with production teams to ensure accurate tracking of union-covered employees and proper administration of benefits. HR Oversight & Administration: Provide high-level oversight of HR functions, ensuring smooth administration of new hires, terminations, and benefits. Oversee compliance with federal and state employment regulations, including I-9 verification, E-Verify, and required training. Ensure proper classification of employees and independent contractors within payroll and benefits structures. Collaborate with HR specialists to maintain accurate employment records and benefits administration (health insurance, 401k, etc.). Production Insurance & Risk Management: Manage production insurance policies, including workers' compensation, general liability, and errors & omissions. Conduct annual insurance audits and ensure timely renewal of policies. Facilitate Certificates of Insurance (COIs) as required for productions and vendors. Stakeholder & Client Liaison: Act as a primary financial contact for clients, ensuring clear communication and transparency in financial reporting. Publish and present cost reports, ensuring alignment with production milestones and client expectations. Manage cash flow to ensure proper funding from clients, tracking receivables and upcoming financial commitments. Qualifications:
Must have a minimum of 5 years of Lead Production Finance or Accountant experience within the entertainment industry. Extensive hands-on experience with PSL and digital onboarding/timecard platforms such as Start+ and Hours+. Must have experience with IA and SAG payroll, with a strong preference for familiarity with IA Locals 839 and 700. Understanding and working knowledge of Movie Magic Budgeting, accrual accounts, and production incentive budgeting. Experience with tracking and filing insurance applications and managing insurance claims is a plus. Excellent analytical and problem-solving skills, with the ability to manage multiple projects simultaneously. Strong leadership skills with experience in team management, training, and oversight. Ability to communicate effectively with internal teams, clients, and external stakeholders. What We Offer: Competitive salary and benefits package. A dynamic and collaborative work environment in the entertainment industry. Opportunities for professional growth and career advancement. The chance to work on high-profile productions with a passionate and talented team. If you have a deep understanding of production finance, union regulations, and the entertainment landscape, we invite you to apply and help drive financial excellence at ShadowMachine! ShadowMachine is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.