HEALTH CARE PARTNERS
Administrative Assistant
HEALTH CARE PARTNERS - Conway, South Carolina, United States, 29526
Work at HEALTH CARE PARTNERS
Overview
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Overview
Job Overview: Under the direct supervision of the CEO, the Executive Assistant provides
detailed and confidential assistance to the CEO and other C-suite Executives as may be
requested.
ESSENTIAL DUTIES AND RESPONSIBILITIES: •Assistant to CEO •Assist C-suite Executive as may be requested •Prepare/Distribute Board of Director Packets for monthly board meeting •Record/Transcribe minutes for committee and board meetings •Make travel/dinner arrangements for board and staff meetings/outings •Liaison for Board/Staff as needed •Liaison for HCP product and services vendors/suppliers as needed •Maintain detail administrative files •Prepare/Distribute correspondence between management team & staff •Transcribe/Prepare out-going HCP correspondence. Secure signatures. •Monitor answering service message: disseminate and distribute via fax •Procurement administrator for non-clinical products/services/supplies. Maintain inventory for
such. •Prepare non-clinical product returns •Reconcile invoices with non-clinical purchase orders, provide to accounts payable •Create patient and non-patient forms for patient/non-patient use (clinical and non-clinical forms) •Desktop/advertising publications as requested •Update and maintain employee/Provider emergency call tree •Receive, record, and distribute business and pharmacy licenses and certificates necessary for
compliance •Assist Maintenance Manger as needed with procurement of products and/or services •Place approved ads for publication as requested •Prepare/Distribute Provider after hours answering service call schedules •Research various task, products, services, trends, etc. as requested •In the absence of a Credentialing Specialist:
•Credentialing of Medical Providers
•Maintain confidential files
•Complete and submit credentialing applications for MCOs
•Monitor and update licensing; Federal and State
Corporate Headquarters: 1708 Oak Street * Conway, SC 29526 * Main Line: 843-248-4700
Fax: 843-248-3145 * www.hcpsc.com
Created 5/1/2020.
Health Care Partners
O f Sout h Ca r olina , I nc .
Envelope ID: ae2f341a-ce46-41fc-8934-3a86c026abe9
•Update MCOs regarding Provider affiliation/termination
•Ensure completion of Credentialing and Privileging forms
•Stay informed regarding changes in the Credentialing/Privileging process •Researches and conducts data to prepare documents for review and presentation by
boards of directors, committees, and executives. •Helps prepare for meetings. •Accurately records minutes from meetings. •Greets visitors and decides if they should be able to meet with CEO. •Utilizes various software, including word processing, spreadsheets, databases, and
presentation software. •Reads and analyzes incoming memos, submissions, and distributing them as needed. •Other duties and responsibilities as may be requested by the CEO
Skills/Requirements •Proven experience as an executive assistant or other relevant administrative support
experience. •In-depth understanding of entire MS Office suite. •Ability to organize a daily workload by priorities. •Must be able to meet deadlines in a fast-paced quickly changing environment. •A proactive approach to problem-solving with strong decision-making skills. •Professional level verbal and written communications skills.
Education/Certification/Licensure: •Minimum preferred Associate Degree and 3 years of relevant experience or high school diploma/GED and 8 years of relevant experience
detailed and confidential assistance to the CEO and other C-suite Executives as may be
requested.
ESSENTIAL DUTIES AND RESPONSIBILITIES: •Assistant to CEO •Assist C-suite Executive as may be requested •Prepare/Distribute Board of Director Packets for monthly board meeting •Record/Transcribe minutes for committee and board meetings •Make travel/dinner arrangements for board and staff meetings/outings •Liaison for Board/Staff as needed •Liaison for HCP product and services vendors/suppliers as needed •Maintain detail administrative files •Prepare/Distribute correspondence between management team & staff •Transcribe/Prepare out-going HCP correspondence. Secure signatures. •Monitor answering service message: disseminate and distribute via fax •Procurement administrator for non-clinical products/services/supplies. Maintain inventory for
such. •Prepare non-clinical product returns •Reconcile invoices with non-clinical purchase orders, provide to accounts payable •Create patient and non-patient forms for patient/non-patient use (clinical and non-clinical forms) •Desktop/advertising publications as requested •Update and maintain employee/Provider emergency call tree •Receive, record, and distribute business and pharmacy licenses and certificates necessary for
compliance •Assist Maintenance Manger as needed with procurement of products and/or services •Place approved ads for publication as requested •Prepare/Distribute Provider after hours answering service call schedules •Research various task, products, services, trends, etc. as requested •In the absence of a Credentialing Specialist:
•Credentialing of Medical Providers
•Maintain confidential files
•Complete and submit credentialing applications for MCOs
•Monitor and update licensing; Federal and State
Corporate Headquarters: 1708 Oak Street * Conway, SC 29526 * Main Line: 843-248-4700
Fax: 843-248-3145 * www.hcpsc.com
Created 5/1/2020.
Health Care Partners
O f Sout h Ca r olina , I nc .
Envelope ID: ae2f341a-ce46-41fc-8934-3a86c026abe9
•Update MCOs regarding Provider affiliation/termination
•Ensure completion of Credentialing and Privileging forms
•Stay informed regarding changes in the Credentialing/Privileging process •Researches and conducts data to prepare documents for review and presentation by
boards of directors, committees, and executives. •Helps prepare for meetings. •Accurately records minutes from meetings. •Greets visitors and decides if they should be able to meet with CEO. •Utilizes various software, including word processing, spreadsheets, databases, and
presentation software. •Reads and analyzes incoming memos, submissions, and distributing them as needed. •Other duties and responsibilities as may be requested by the CEO
Skills/Requirements •Proven experience as an executive assistant or other relevant administrative support
experience. •In-depth understanding of entire MS Office suite. •Ability to organize a daily workload by priorities. •Must be able to meet deadlines in a fast-paced quickly changing environment. •A proactive approach to problem-solving with strong decision-making skills. •Professional level verbal and written communications skills.
Education/Certification/Licensure: •Minimum preferred Associate Degree and 3 years of relevant experience or high school diploma/GED and 8 years of relevant experience