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Business Administrator I

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location: 220 Hutchison Rd, Rochester, New York, United States of America, 14620 Opening: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500402 Nursing Practice/SMH Work Shift: UR - Day (United States of America) Range: UR URG 107 H Compensation Range: $23.06 - $32.29 Responsibilities

The Business Administrator I serves as a key operational and administrative leader supporting the departments of Nursing Quality, Safety, and Regulatory Readiness. This professional-level role is responsible for executing and managing a range of business functions, including budget oversight, policy development, regulatory coordination, supply chain integration, and quality data analysis. Utilizing specialized knowledge and independent judgment, the incumbent designs, implements, and maintains processes, programs, and systems that align with departmental strategies and drive organizational effectiveness. The role ensures compliance, fosters collaboration across stakeholders, and contributes to: Business Operations Oversight

Leads the execution of key business and operational functions in support of the departments of Nursing Quality and Regulatory Readiness. Applies specialized knowledge to implement and maintain administrative processes, policies, and systems that advance departmental and organizational goals. Collaborates with senior leadership to align initiatives with strategic objectives. Supply Chain & Technology Integration

Serves as a key liaison between clinical teams and supply chain services, providing data-informed recommendations to improve cost-effectiveness and clinical outcomes. Evaluates and recommends software and hardware solutions to support data analysis, reporting, and supply optimization. Influences stakeholder adoption of preferred tools and strategies through evidence-based proposals. Regulatory Survey Coordination

Coordinates administrative logistics in preparation for Department of Health (DOH) surveys. Manages document collection, interview scheduling, and electronic submission of required materials. Ensures accuracy, accessibility, and compliance throughout the process. Quality Data Analysis & Improvement

Analyzes department quality dashboard data and identifies opportunities for performance improvement. Recommends and implements process enhancements that support quality outcomes and ensure data accuracy and usability. Compliance Monitoring & Reporting

Monitors and evaluates departmental compliance with regulatory requirements. Develops reports for nursing leadership and recommends corrective actions in response to identified variances. Supports regulatory readiness by maintaining clear and accurate documentation. Policy Development & Documentation

Creates and maintains departmental policies and procedures based on internal data analysis, performance metrics, and stakeholder input. Partners with departments to identify improvement areas and translates findings into clear, actionable policies. Oversees the archiving of all key documents for accessibility and audit readiness. Budget Management

Oversees departmental budget development and monitoring. Prepares forecasts, tracks expenditures, and performs variance analysis. Advises leadership on resource allocation and provides data-driven financial insights to inform decision-making. Committee Management & Onboarding

Coordinates the onboarding and engagement of committee members appointed by leadership. Prepares orientation materials, sets expectations, and ensures alignment with the department's operational goals. Provides administrative support to committee functions and ensures effective participation. Timekeeping & Workforce Administration

Manages timekeeping and payroll functions for departmental staff. Serves as the MyURHR timecard and vacation request approver, ensuring compliance with University policies and payroll deadlines. Performs other duties as assigned. Minimum Education & Experience

Bachelor's degree and 1 year of experience in a business operation or administrative role required - Or equivalent combination of education and experience Knowledge, Skills and Abilities

Adept at learning new technologies to perform data entry, manage calendars, and creating reports required. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) required. Strong time-management and organizational skills required. Excellent written and verbal communication skills required. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create

and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.