Ares Management
Executive Assistant
Ares Management - New York, New York, us, 10261
Work at Ares Management
Overview
- View job
Overview
Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
Ares Management is looking to hire an Executive Assistant in the New York office. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills.
Primary functions and essential responsibilities
Extensive coordination and scheduling of complex internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution
Prioritize Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the day
Schedule meetings and conference rooms as necessary using Ares protocol
Coordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes
Participate and manage ad hoc projects from end to end
Organize and create cash and AMEX expense reports using Ares’s expense system, Concur
Answer phones, screen calls, and take messages as appropriate
Manage copy/print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients
Maintain documents, records, reports in a discreet and confidential manner
Provide back-up support and a high level of collaboration across teams to other Executive Assistants in Phone Group, this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc.
Track and update weekly pipeline in Excel
Assist on NDA process
Special projects as assigned
Qualifications
Education:
Bachelor’s Degree strongly preferred, but not required Experience Required:
Minimum 5+ years of experience as an Executive / Administrative Assistant supporting a team of professionals in a fast-paced environment General Requirements: Effective prioritization of multiple professionals
Travel coordination; domestic & international
Technical proficiency; programs used include, MS Word, Excel, PowerPoint, Outlook, WebEx
Participation in general administrative duties, ad-hoc projects
Experience in managing multiple calendars, scheduling appointments, and screening incoming calls
Ability to partner and collaborate across teams
Background in financial services a plus
Reporting Relationships Compensation The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus. $80,000 - $100,000 The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit. Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more. There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
#J-18808-Ljbffr
Extensive coordination and scheduling of complex internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution
Prioritize Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the day
Schedule meetings and conference rooms as necessary using Ares protocol
Coordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes
Participate and manage ad hoc projects from end to end
Organize and create cash and AMEX expense reports using Ares’s expense system, Concur
Answer phones, screen calls, and take messages as appropriate
Manage copy/print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients
Maintain documents, records, reports in a discreet and confidential manner
Provide back-up support and a high level of collaboration across teams to other Executive Assistants in Phone Group, this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc.
Track and update weekly pipeline in Excel
Assist on NDA process
Special projects as assigned
Qualifications
Education:
Bachelor’s Degree strongly preferred, but not required Experience Required:
Minimum 5+ years of experience as an Executive / Administrative Assistant supporting a team of professionals in a fast-paced environment General Requirements: Effective prioritization of multiple professionals
Travel coordination; domestic & international
Technical proficiency; programs used include, MS Word, Excel, PowerPoint, Outlook, WebEx
Participation in general administrative duties, ad-hoc projects
Experience in managing multiple calendars, scheduling appointments, and screening incoming calls
Ability to partner and collaborate across teams
Background in financial services a plus
Reporting Relationships Compensation The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus. $80,000 - $100,000 The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit. Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more. There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
#J-18808-Ljbffr