Salvation Army Southern Territory
Divisional Payroll Administrator (794)
Salvation Army Southern Territory - Charlotte, North Carolina, United States, 28245
Work at Salvation Army Southern Territory
Overview
- View job
Overview
Job Posting
Payroll Responsibilities (60%) Performs all activities necessary to process payrolls for assigned units in the division, including maintaining related records, verifying time records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, reviewing and approving direct deposit and pay card elections, processing W4 amendments. Calculates and processes manual checks when needed due to payroll error or time sensitive payroll needs; submits this information to the appropriate personnel for approval prior to processing and distributing the check; adheres to the processes and procedures established by the finance department in preparing manual checks; ensures that all manual checks are properly posted and processes in the next payroll period. Explains payroll policies and procedures to field personnel; stays up to date on current divisional payroll SOP and follows SOP as directed; administers and provides payroll processing support and troubleshooting to assigned units in the division; acts as a liaison with THQ Payroll where necessary to resolve payroll technical problems. Receives and responds to employee questions related to their paycheck including the payroll cycle, timesheets, time clock miss punches, calculation of increases and benefit deductions, application of sick leave credit or other paid absences; ensures that all employee requests for payroll assistance are serviced in a professional and courteous manner; forwards questions related to compensation or benefit management to the appropriate departmental staff. Distributes time and attendance support to assigned units in the division; ensures all timecards are completed accurately and timely in accordance with Salvation Army Policy and are approved by employees and supervisors prior to payroll processing. Monitors time off requests for employees in assigned units in the division; notifies supervisors of upcoming unapproved absences; coordinate employee and supervisor training in use of time off request module. Verifies attendance, hours worked, and pay adjustments; posts information to designated records; enforces Salvation Army policies with regards to paid time off. Answers inquiries from federal, state and local agencies and from individuals concerning payroll data as directed by supervisor; Works with supervisor and other department staff to resolve general problems of payroll processing; solve problems concerning payroll and answer inquiries. Reviews certain reports from HR to identify missing information. Produces list of exception reports to include miss punches and LWOP for employees and forwards the same to appropriate HR staff for review. Issues and records adjustments to pay related to previous errors or retroactive increases. Reviews times sheets, work charts, wage computation, and other information for assigned units in the division to detect and reconcile payroll discrepancies. Maintains the confidentiality of all personnel and payroll records, and the confidentiality of personnel-related correspondence, conversations, or issues residing in the department. Training Responsibilities (20%) Provides support and guidance to field personnel needing assistance in administering payroll and maintaining compliance with tax regulations. As directed, assists in conducting training sessions for local payroll representatives covering payroll subjects such as how to conduct off-cycle pay runs, adjust timecards, manage Christmas/seasonal payroll processing, and payroll import template use; provides refresher training as needed. Provides payroll guidance to employees at the Corps and Service Center locations on how to use the payroll/HCM software, including how to properly perform data entry for timesheets and employee records as it relates to payroll and how to run all reports; provides guidance to Corps on proper coding of time entries, payroll elections and payroll adjustments. Quarterly Reporting, Special Projects, and Year-End Processing (15%) At the direction of leadership, plans workload effectively to meet the deadlines associated with short payroll cycles due to holidays, special projects, and year-end processing; requests assistance or special arrangements in advance when needed to meet deadlines. At the direction of leadership, plans and prepares for the final payroll of the year to ensure that all applicable changes are entered and resolve any data discrepancies so that W-2s will be correct and year end reporting will be accurate; as directed, enters automobile usage provided by the Finance Department so that it is taxed properly; ensures that all other taxable income is properly entered for the year including relocation and housing expenses. At the direction of leadership, works with the Benefits personnel to ensure that open enrollment benefit data is properly transferred into the payroll system from benefits module; audits new benefit premiums and ensures the accuracy and completeness of the data as well as compliance with the established schedule. Works cooperatively with internal and external payroll audits; provides requested payroll information in accordance with established guidelines; ensure that supervisor maintains awareness of all audit findings and concerns; ensures that payroll records are maintained in an orderly fashion throughout the year so that audit requests are fulfilled. Performs other tasks associated with special projects as assigned by supervisor. General Accounting/Administrative Responsibilities (5%) Assists with the review and reconciliation of bi-weekly third-party payroll deductions including AFLAC, 403(b), health premiums, FSA and other deductions with bi-weekly payroll deductions; ensures the accuracy, completeness, and timeliness of this process. Works with supervisor and THQ payroll for issues regarding billing discrepancies; payroll processing issues and general support; as directed by supervisor, submits requests to THQ for system changes, timeclocks, bank account updates, updates to contact list and authorized users. Performs other accounting or administrative duties as assigned by supervisor. Other Responsibilities: Provides support and participates in cross training in other accounting and finance functions. Performs other duties as assigned. Qualifications Associate degree from an accredited college or university in Accounting, Finance or a related field, and Three (3) years progressively responsible accounting & payroll experience preferably with experience processing payroll for over 1000 employees, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Payroll Responsibilities (60%) Performs all activities necessary to process payrolls for assigned units in the division, including maintaining related records, verifying time records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, reviewing and approving direct deposit and pay card elections, processing W4 amendments. Calculates and processes manual checks when needed due to payroll error or time sensitive payroll needs; submits this information to the appropriate personnel for approval prior to processing and distributing the check; adheres to the processes and procedures established by the finance department in preparing manual checks; ensures that all manual checks are properly posted and processes in the next payroll period. Explains payroll policies and procedures to field personnel; stays up to date on current divisional payroll SOP and follows SOP as directed; administers and provides payroll processing support and troubleshooting to assigned units in the division; acts as a liaison with THQ Payroll where necessary to resolve payroll technical problems. Receives and responds to employee questions related to their paycheck including the payroll cycle, timesheets, time clock miss punches, calculation of increases and benefit deductions, application of sick leave credit or other paid absences; ensures that all employee requests for payroll assistance are serviced in a professional and courteous manner; forwards questions related to compensation or benefit management to the appropriate departmental staff. Distributes time and attendance support to assigned units in the division; ensures all timecards are completed accurately and timely in accordance with Salvation Army Policy and are approved by employees and supervisors prior to payroll processing. Monitors time off requests for employees in assigned units in the division; notifies supervisors of upcoming unapproved absences; coordinate employee and supervisor training in use of time off request module. Verifies attendance, hours worked, and pay adjustments; posts information to designated records; enforces Salvation Army policies with regards to paid time off. Answers inquiries from federal, state and local agencies and from individuals concerning payroll data as directed by supervisor; Works with supervisor and other department staff to resolve general problems of payroll processing; solve problems concerning payroll and answer inquiries. Reviews certain reports from HR to identify missing information. Produces list of exception reports to include miss punches and LWOP for employees and forwards the same to appropriate HR staff for review. Issues and records adjustments to pay related to previous errors or retroactive increases. Reviews times sheets, work charts, wage computation, and other information for assigned units in the division to detect and reconcile payroll discrepancies. Maintains the confidentiality of all personnel and payroll records, and the confidentiality of personnel-related correspondence, conversations, or issues residing in the department. Training Responsibilities (20%) Provides support and guidance to field personnel needing assistance in administering payroll and maintaining compliance with tax regulations. As directed, assists in conducting training sessions for local payroll representatives covering payroll subjects such as how to conduct off-cycle pay runs, adjust timecards, manage Christmas/seasonal payroll processing, and payroll import template use; provides refresher training as needed. Provides payroll guidance to employees at the Corps and Service Center locations on how to use the payroll/HCM software, including how to properly perform data entry for timesheets and employee records as it relates to payroll and how to run all reports; provides guidance to Corps on proper coding of time entries, payroll elections and payroll adjustments. Quarterly Reporting, Special Projects, and Year-End Processing (15%) At the direction of leadership, plans workload effectively to meet the deadlines associated with short payroll cycles due to holidays, special projects, and year-end processing; requests assistance or special arrangements in advance when needed to meet deadlines. At the direction of leadership, plans and prepares for the final payroll of the year to ensure that all applicable changes are entered and resolve any data discrepancies so that W-2s will be correct and year end reporting will be accurate; as directed, enters automobile usage provided by the Finance Department so that it is taxed properly; ensures that all other taxable income is properly entered for the year including relocation and housing expenses. At the direction of leadership, works with the Benefits personnel to ensure that open enrollment benefit data is properly transferred into the payroll system from benefits module; audits new benefit premiums and ensures the accuracy and completeness of the data as well as compliance with the established schedule. Works cooperatively with internal and external payroll audits; provides requested payroll information in accordance with established guidelines; ensure that supervisor maintains awareness of all audit findings and concerns; ensures that payroll records are maintained in an orderly fashion throughout the year so that audit requests are fulfilled. Performs other tasks associated with special projects as assigned by supervisor. General Accounting/Administrative Responsibilities (5%) Assists with the review and reconciliation of bi-weekly third-party payroll deductions including AFLAC, 403(b), health premiums, FSA and other deductions with bi-weekly payroll deductions; ensures the accuracy, completeness, and timeliness of this process. Works with supervisor and THQ payroll for issues regarding billing discrepancies; payroll processing issues and general support; as directed by supervisor, submits requests to THQ for system changes, timeclocks, bank account updates, updates to contact list and authorized users. Performs other accounting or administrative duties as assigned by supervisor. Other Responsibilities: Provides support and participates in cross training in other accounting and finance functions. Performs other duties as assigned. Qualifications Associate degree from an accredited college or university in Accounting, Finance or a related field, and Three (3) years progressively responsible accounting & payroll experience preferably with experience processing payroll for over 1000 employees, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.