Colorado State University
Continuing Education Events & Hospitality Assistant Coordinator
Colorado State University - Fort Collins, Colorado, us, 80523
Work at Colorado State University
Overview
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Overview
Position Information
Classification TitleTemporary Hourly
Employment CategoryTemporary
Is this an Hourly position?Yes
Work Hours/Week0-40
Overtime Eligible?Yes
Position LocationFort Collins, CO 80523
Does this position qualify for hybrid or remote work?No
Description of Work Unit
The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.
Search Contact Emailcvmbs-clinsci_hr@mail.colostate.edu
Position Summary
The Continuing Education Events & Hospitality Assistant Coordinator provides essential support in the planning, coordination, and execution of continuing education (CE) courses and related events. This position assists with a range of logistical and operational tasks, including scheduling, event setup, materials preparation, and event coordination. The role is also central to creating a positive and professional in-person experience for all CE course participants, instructors, and institutional guests.
The Assistant Coordinator ensures that all details are executed smoothly and that guests receive a high level of service and support throughout their visit. This position requires strong organizational skills, attention to detail, effective communication, and a collaborative mindset.
Position Minimum Qualifications
Required: B.A./B.S.
1-3 years of relevant professional experience with customer service.
Successful candidate must be legally authorized to work in the United States by time of application; the TMI /Clinical Sciences department will not provide visa sponsorship for these positions
Preferred Qualifications
Degree in Hospitality, Events, Marketing, Project Management or Sales.
Demonstrated ability to organize, prioritize and manage multiple work projects and types of activities while meeting deadlines (i.e., project management) or Project Management Program certification.
1-3 years of relevant professional experience with facility coordination.
Troubleshooting problems and providing customer/stakeholder support.
Excellent communication, team/interpersonal skills, and customer service.
Exemplary organizational, detail and time management skills.
Fluency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and zoom.
Posting Details
Working TitleContinuing Education Events & Hospitality Assistant Coordinator
Posting Number202500529T
DepartmentClinical Sciences
Salary Range$50,000 - $60,000
Employee Benefits
Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Close Date08/22/2025
Special Instructions to Applicants
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO
Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Essential Job Duties
Job Duty CategoryContinuing Education course planning, set up, execution and tear down
Duty/Responsibility
Collect registration information.
Communicates and understands participants, sponsors and instructors' needs for the course.
Set up of lounge and lounge amenities.
Front-facing employee who will work at the registration table to greet all incoming attendees, sponsors and instructors for the course or event.
Welcoming everyone to the Lounge, Tiered Classroom and CE Lab space and providing hospitality support for them throughout the course/event time period.
Help wrap up the course, making sure everyone knows the next steps after they leave the building and continuing to provide a great experience even after they have left. Going through and resetting the spaces for the next course/event to occur.
Percentage Of Time80
Job Duty CategoryProject Management, Event Support, Collaboration with teams in the TMI
Duty/Responsibility
Work on TMI CE Operating Program (Monday.com) with outside stakeholders to better communicate details like agendas, shuttles, instructors, contracts, etc.
Collaborate with members of the AV team in support of onsite CE course delivery, development of promotional materials, etc.
Collaborate with members of the Communications and Outreach team to proactively develop strategic marketing campaigns for our online, onsite and blended CE courses (including development of impactful digital assets, identification of strategic channels of distribution, and tracking of effectiveness).
Social media management to help promote the program.
Provide administration support for the Continuing Education Events and Hospitality Manager and Coordinator.
Support in event planning and management beyond the normal Continuing Education courses.
Percentage Of Time20
References
Minimum References Required3
Maximum References Required3
Documents Needed To Apply
Required Documents
Resume
Cover Letter
Optional Documents
Classification TitleTemporary Hourly
Employment CategoryTemporary
Is this an Hourly position?Yes
Work Hours/Week0-40
Overtime Eligible?Yes
Position LocationFort Collins, CO 80523
Does this position qualify for hybrid or remote work?No
Description of Work Unit
The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.
Search Contact Emailcvmbs-clinsci_hr@mail.colostate.edu
Position Summary
The Continuing Education Events & Hospitality Assistant Coordinator provides essential support in the planning, coordination, and execution of continuing education (CE) courses and related events. This position assists with a range of logistical and operational tasks, including scheduling, event setup, materials preparation, and event coordination. The role is also central to creating a positive and professional in-person experience for all CE course participants, instructors, and institutional guests.
The Assistant Coordinator ensures that all details are executed smoothly and that guests receive a high level of service and support throughout their visit. This position requires strong organizational skills, attention to detail, effective communication, and a collaborative mindset.
Position Minimum Qualifications
Required: B.A./B.S.
1-3 years of relevant professional experience with customer service.
Successful candidate must be legally authorized to work in the United States by time of application; the TMI /Clinical Sciences department will not provide visa sponsorship for these positions
Preferred Qualifications
Degree in Hospitality, Events, Marketing, Project Management or Sales.
Demonstrated ability to organize, prioritize and manage multiple work projects and types of activities while meeting deadlines (i.e., project management) or Project Management Program certification.
1-3 years of relevant professional experience with facility coordination.
Troubleshooting problems and providing customer/stakeholder support.
Excellent communication, team/interpersonal skills, and customer service.
Exemplary organizational, detail and time management skills.
Fluency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and zoom.
Posting Details
Working TitleContinuing Education Events & Hospitality Assistant Coordinator
Posting Number202500529T
DepartmentClinical Sciences
Salary Range$50,000 - $60,000
Employee Benefits
Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Close Date08/22/2025
Special Instructions to Applicants
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO
Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Essential Job Duties
Job Duty CategoryContinuing Education course planning, set up, execution and tear down
Duty/Responsibility
Collect registration information.
Communicates and understands participants, sponsors and instructors' needs for the course.
Set up of lounge and lounge amenities.
Front-facing employee who will work at the registration table to greet all incoming attendees, sponsors and instructors for the course or event.
Welcoming everyone to the Lounge, Tiered Classroom and CE Lab space and providing hospitality support for them throughout the course/event time period.
Help wrap up the course, making sure everyone knows the next steps after they leave the building and continuing to provide a great experience even after they have left. Going through and resetting the spaces for the next course/event to occur.
Percentage Of Time80
Job Duty CategoryProject Management, Event Support, Collaboration with teams in the TMI
Duty/Responsibility
Work on TMI CE Operating Program (Monday.com) with outside stakeholders to better communicate details like agendas, shuttles, instructors, contracts, etc.
Collaborate with members of the AV team in support of onsite CE course delivery, development of promotional materials, etc.
Collaborate with members of the Communications and Outreach team to proactively develop strategic marketing campaigns for our online, onsite and blended CE courses (including development of impactful digital assets, identification of strategic channels of distribution, and tracking of effectiveness).
Social media management to help promote the program.
Provide administration support for the Continuing Education Events and Hospitality Manager and Coordinator.
Support in event planning and management beyond the normal Continuing Education courses.
Percentage Of Time20
References
Minimum References Required3
Maximum References Required3
Documents Needed To Apply
Required Documents
Resume
Cover Letter
Optional Documents