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2 days ago Be among the first 25 applicants Office Administrator– Financial Services – Boston, MA We are seeking candidates for an Office Administrator position at a highly successful investment management firm located in Boston, MA. This position will assist the Office Manager. The ideal candidate will have 3-4 years of administrative/office coordination experience, preferably within professional services. This is a 3-4+-month contract-to-hire position that will pay $30-38/hr (depending on experience) within a 40-hour work week. This position requires onsite presence 5 days/week in their Boston office. Responsibilities: Serve as the primary point of contact for reception duties, including answering and directing calls and greeting visitors. Coordinate visitor access with building security and arrange catering for meetings as needed. Manage conference room calendars using Outlook and assist with meeting scheduling and logistics. Oversee conference room readiness by stocking refrigerators, setting up for meetings, and ensuring post-meeting cleanup. Maintain and replenish supplies in the kitchenette, including snacks, beverages, and coffee. Support the Office Manager with grocery orders, office supply needs, and general facility upkeep. Handle lunch orders and manage setup and cleanup in shared kitchen areas. Sort and distribute incoming mail; monitor and restock gym supplies as needed. Maintain cleanliness and order in public office spaces; report facility issues to the Office Manager. Provide administrative support to the Head of Investor Relations, including managing expense reports. Assist in planning and executing Quarterly Portfolio Meetings and various internal events, such as team lunches, holiday parties, and community service activities. Liaise with external vendors and manage deliveries and pickups. Assist with office supply procurement and provide general support to team members, including copying and mailing tasks. Coordinate weekly on-site fitness classes, including communication with the personal trainer and distributing updates to staff. Qualifications: Bachelor’s degree with prior experience in administrative support or office coordination. 3-4 years of administrative/office coordination experience, ideally within investment management, financial services, or a professional services environment. Strong communication and interpersonal skills, with a polished and professional demeanor. Highly organized and detail-oriented, with a proactive and self-driven approach to work. Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook. Familiarity with Microsoft Outlook for calendar management is preferred. Proven ability to maintain professionalism and handle confidential information with discretion. If you are interested in learning more about this opportunity, please email your resume to Lydia at . #J-18808-Ljbffr