Napa County, CA
Administrative Office Assistant
Napa County, CA - Napa, California, United States, 94559
Work at Napa County, CA
Overview
- View job
Overview
Salary :
$86,902.40 - $103,376.00 Annually Location :
Napa, CA Job Type:
Full Time Job Number:
1246-2025-07-23 Department:
Agricultural Commissioner/Sealer of Weights & Measures Opening Date:
07/23/2025 Closing Date:
8/11/2025 5:00 PM Pacific
The Napa Valley
Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. Napa County as an Employer As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation.
Learn more
HERE
and
The Position "Heart of Napa" by Jullian Pineda
This recruitment is being conducted to fill one full-time vacancy for the position of Administrative Office Assistant for the Agricultural Commissioner's Office at Napa County.
The eligibility list established by this recruitment may also be used to fill current and future full-time, part-time, limited term, and extra help vacancies for up to one year.
About the Position & Department: Napa County is seeking an Administrative Office Assistant to join the Agricultural Commissioner/Sealer of Weights and Measures Office at Napa County! The Napa County Agricultural Commissioner/Sealer and staff are responsible for the implementation of federal, State and local regulatory programs within Napa County. These programs are designed to protect people and the environment and to promote agriculture within the county. The Administrative Office Assistant will perform a variety of administrative duties relating to the coordination, monitoring and operation of the Ag Department, will perform highly complex and technical secretarial duties in support of the department head and managers, and will supervises clerical and office support staff. The ideal candidate will have at least five years of administrative experience in a fast-paced environment, will be knowledgeable and skilled with fiscal responsibilities, and will have prior supervisory experience. Hourly Rate: $41.78 (Step 1) - $49.70 (Step 5) View the Public Service Supervisory Employee Unit Benefits Summary
Position Requirements:
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience:
Five (5) years of extensive, directly related and progressive experience in a secretarial capacity, which has included administrative duties. Education:
Equivalent to completion of the twelfth grade, supplemented by specialized training in administration and supervision. License or Certificate* : Possession of a valid California Driver's License.
*Any license, certification, registration, or appointment required for this position shall be maintained (i.e., active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.
The Recruitment Process: Online Application DeadlineBy 5:00 pm Pacific Standard Time on Monday, August 11, 2025.Minimum Qualification Screening By Tuesday, August 12, 2025.Supplemental Questions Scoring (SME Review) By Friday, August 15, 2025.
Supplemental questions will be scored by subject matter experts. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Exam (Panel Interview).
Oral Exam (Panel Interview)Tentatively scheduled for the week of August 25, 2025.
The most qualified candidates from the oral exam (panel interview) will be placed on the eligibility list and may be considered for current and future positions for up to one year from establishment date. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description, including the examples of duties for this position, HERE!
Disaster Service Workers: Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102).
ADA Accommodation: Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.
Napa County is an Equal Opportunity Employer. Public Service Supervisors 01
Instructions for Supplemental Application Questions: The following questions comprise one of the steps in the selection process for this position and are intended to assist you in presenting your qualifications. Only the information you provide in your answers to these questions will be evaluated and scored to determine the best qualified candidates to continue in the selection process for this position. Please be complete and specific in answering the questions as your score will be based on this information.
Applications submitted without responses to the supplemental questions will not be evaluated. Although your experience and education should relate back to your application, your application and or resume will not be reviewed when scoring the supplemental questions. Therefore, please be as detailed as possible in your responses to the supplemental questions. I have read and understand the instructions.
Yes No
02
Do you have possession of a valid California Drivers License?
Yes No
03
How many years of extensive and progressive secretarial experience, which has included administrative duties, do you have?
No professional experience. Less than 6 months of experience. At least 6 months of experience, but less than 1 year. At least 1 year of experience, but less than 2 years. At least 2 years of experience, but less than 3 years. At least 3 years of experience, but less than 4 years. At least 4 years of experience, but less than 5 years. At least 5 years of experience, but less than 6 years. More than 6 years of professional experience.
04
In detail, please describe your related administrative experience. In your answer, please include your coordinating and operational responsibilities. 05
This role involves support for departmental fiscal activities, mainly monitoring revenues and expenditures. Please detail your experience with managing purchasing processes and maintaining financial records. 06
This position will supervise the front desk staff, and will oversee work assignments, performance evaluations, and training. Please describe your experience in a supervisory role, detailing your approach to performance management and staff development. Required Question
$86,902.40 - $103,376.00 Annually Location :
Napa, CA Job Type:
Full Time Job Number:
1246-2025-07-23 Department:
Agricultural Commissioner/Sealer of Weights & Measures Opening Date:
07/23/2025 Closing Date:
8/11/2025 5:00 PM Pacific
The Napa Valley
Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. Napa County as an Employer As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation.
Learn more
HERE
and
The Position "Heart of Napa" by Jullian Pineda
This recruitment is being conducted to fill one full-time vacancy for the position of Administrative Office Assistant for the Agricultural Commissioner's Office at Napa County.
The eligibility list established by this recruitment may also be used to fill current and future full-time, part-time, limited term, and extra help vacancies for up to one year.
About the Position & Department: Napa County is seeking an Administrative Office Assistant to join the Agricultural Commissioner/Sealer of Weights and Measures Office at Napa County! The Napa County Agricultural Commissioner/Sealer and staff are responsible for the implementation of federal, State and local regulatory programs within Napa County. These programs are designed to protect people and the environment and to promote agriculture within the county. The Administrative Office Assistant will perform a variety of administrative duties relating to the coordination, monitoring and operation of the Ag Department, will perform highly complex and technical secretarial duties in support of the department head and managers, and will supervises clerical and office support staff. The ideal candidate will have at least five years of administrative experience in a fast-paced environment, will be knowledgeable and skilled with fiscal responsibilities, and will have prior supervisory experience. Hourly Rate: $41.78 (Step 1) - $49.70 (Step 5) View the Public Service Supervisory Employee Unit Benefits Summary
Position Requirements:
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience:
Five (5) years of extensive, directly related and progressive experience in a secretarial capacity, which has included administrative duties. Education:
Equivalent to completion of the twelfth grade, supplemented by specialized training in administration and supervision. License or Certificate* : Possession of a valid California Driver's License.
*Any license, certification, registration, or appointment required for this position shall be maintained (i.e., active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.
The Recruitment Process: Online Application DeadlineBy 5:00 pm Pacific Standard Time on Monday, August 11, 2025.Minimum Qualification Screening By Tuesday, August 12, 2025.Supplemental Questions Scoring (SME Review) By Friday, August 15, 2025.
Supplemental questions will be scored by subject matter experts. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Exam (Panel Interview).
Oral Exam (Panel Interview)Tentatively scheduled for the week of August 25, 2025.
The most qualified candidates from the oral exam (panel interview) will be placed on the eligibility list and may be considered for current and future positions for up to one year from establishment date. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description, including the examples of duties for this position, HERE!
Disaster Service Workers: Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102).
ADA Accommodation: Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.
Napa County is an Equal Opportunity Employer. Public Service Supervisors 01
Instructions for Supplemental Application Questions: The following questions comprise one of the steps in the selection process for this position and are intended to assist you in presenting your qualifications. Only the information you provide in your answers to these questions will be evaluated and scored to determine the best qualified candidates to continue in the selection process for this position. Please be complete and specific in answering the questions as your score will be based on this information.
Applications submitted without responses to the supplemental questions will not be evaluated. Although your experience and education should relate back to your application, your application and or resume will not be reviewed when scoring the supplemental questions. Therefore, please be as detailed as possible in your responses to the supplemental questions. I have read and understand the instructions.
Yes No
02
Do you have possession of a valid California Drivers License?
Yes No
03
How many years of extensive and progressive secretarial experience, which has included administrative duties, do you have?
No professional experience. Less than 6 months of experience. At least 6 months of experience, but less than 1 year. At least 1 year of experience, but less than 2 years. At least 2 years of experience, but less than 3 years. At least 3 years of experience, but less than 4 years. At least 4 years of experience, but less than 5 years. At least 5 years of experience, but less than 6 years. More than 6 years of professional experience.
04
In detail, please describe your related administrative experience. In your answer, please include your coordinating and operational responsibilities. 05
This role involves support for departmental fiscal activities, mainly monitoring revenues and expenditures. Please detail your experience with managing purchasing processes and maintaining financial records. 06
This position will supervise the front desk staff, and will oversee work assignments, performance evaluations, and training. Please describe your experience in a supervisory role, detailing your approach to performance management and staff development. Required Question