Ronin Staffing
Must-Haves
High School diploma or equivalent, plus minimum of 4 years of professional administrative experience
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
U.S. citizenship and ability to complete onboarding requirements
Ability to obtain and maintain a DoD Secret Clearance within a reasonable time frame based on business needs
Position Overview The Administrative Assistant 3 will provide comprehensive administrative support for a defense program based at Hill AFB, Utah. This role involves managing office operations, coordinating schedules, processing documents, and assisting with program logistics.
Key Responsibilities Perform reception duties including welcoming visitors, maintaining visitor logs, and managing office badging
Initiate government access forms and ensure compliance with government processes
Manage calendars for assigned staff, including scheduling meetings, handling last-minute requests, and resolving conflicts
Support reporting and presentation needs collect and summarize data, draft documents, schedule reviews, and ensure timely submissions
Arrange domestic travel and process expense reports
Attend staff meetings, prepare agendas, and track action items
Coordinate internal and external on-site meetings, including conference room reservations and catering
Maintain program tasks in Jira and digital files on Microsoft Teams
Provide secretary support for the Configuration Control Board (CCB)
Order and maintain office supplies
Preferred Qualifications Strong interpersonal, communication, and organizational skills
Proactive, adaptable, and able to manage multiple priorities effectively
Experience coordinating catering for corporate meetings
Strong proofreading and document formatting skills
Ability to prioritize tasks, manage competing deadlines, and maintain flexibility
Familiarity with defense program administrative processes
#AdministrativeAssistant #AdminJobs #HillAFB #UtahJobs #OfficeSupport #DoDClearance #HiringNow #USCitizenJobs #ExecutiveAssistant #OnsiteJobs
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
U.S. citizenship and ability to complete onboarding requirements
Ability to obtain and maintain a DoD Secret Clearance within a reasonable time frame based on business needs
Position Overview The Administrative Assistant 3 will provide comprehensive administrative support for a defense program based at Hill AFB, Utah. This role involves managing office operations, coordinating schedules, processing documents, and assisting with program logistics.
Key Responsibilities Perform reception duties including welcoming visitors, maintaining visitor logs, and managing office badging
Initiate government access forms and ensure compliance with government processes
Manage calendars for assigned staff, including scheduling meetings, handling last-minute requests, and resolving conflicts
Support reporting and presentation needs collect and summarize data, draft documents, schedule reviews, and ensure timely submissions
Arrange domestic travel and process expense reports
Attend staff meetings, prepare agendas, and track action items
Coordinate internal and external on-site meetings, including conference room reservations and catering
Maintain program tasks in Jira and digital files on Microsoft Teams
Provide secretary support for the Configuration Control Board (CCB)
Order and maintain office supplies
Preferred Qualifications Strong interpersonal, communication, and organizational skills
Proactive, adaptable, and able to manage multiple priorities effectively
Experience coordinating catering for corporate meetings
Strong proofreading and document formatting skills
Ability to prioritize tasks, manage competing deadlines, and maintain flexibility
Familiarity with defense program administrative processes
#AdministrativeAssistant #AdminJobs #HillAFB #UtahJobs #OfficeSupport #DoDClearance #HiringNow #USCitizenJobs #ExecutiveAssistant #OnsiteJobs