Join to apply for the Bookkeeper Secretary C role at School District U-46
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Join to apply for the Bookkeeper Secretary C role at School District U-46
Position / Title: Bookkeeper Secretary C Bargaining Unit: DUSA Department/Location: Food & Nutrition Services Calendar Days: 261 Reports To: Director of Food & Nutrition Services JD Revision Date: 05/03/2024 Supervises: N/A
Function / Position Summary
Provide assistance in the implementation of the National Breakfast, Lunch and Snack Programs guidelines and requirements in accordance with Federal, State and Local regulations. The secretary ensures safe and effective school department operations through office management, communications, collaboration with other staff, and directed procedures. The person in this position must exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilize excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student/staff information in the school and community
Job Duties / Responsibilities
- Verify, approve and process for payment Food and Nutrition Department invoices and purchase orders.
- Record and prepare bank deposits for the department.
- Maintain and balance the general ledger.
- Perform cash/deposit monthly reconciliation, including petty cash.
- Prepare, compile & file all financial statements for the department.
- Prepare meeting minutes for department meetings.
- Assist with the coordination and support of the opening uniform, office supplies and promotional orders.
- Assist with processing free and reduced applications.
- Assist with recording, reconciling and computing reimbursements for free, reduced and paid lunches.
- Keep auditable financial records for department.
- Report income from A la Carte and Vending Commissions.
- Report intra-school product transfers.
- Handle correspondence for Food and Nutrition Department.
- Track grants and process funds.
- Expedite departments incoming phone inquiries.
- Daily support at reception desk as indicated by schedule
- Achieve annual USDA professional standards requirement for Food and Nutrition.
- Support and maintain MealViewer for Secondary Schools.
- Other duties as assigned.
- High School diploma or equivalent required.
- Associates degree preferred.
- Ability to work well in a fast-paced professional environment and operate with a sense of urgency in accomplishing goals and objectives while maintaining a customer focus.
- Working knowledge of Microsoft Office suite and Google applications to include specialized computer programs and applications.
- Experience in School Food Service and Food/Supply Procurement preferred.
- Bilingual English/Spanish written/verbal preferred.
- Ability to work on a computer/telephone over the major portion of the day.
- Able to sit or stand for extended periods, as the needs of the business requires.
- Ability to lift up to 25 pounds.
(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)
CLASSIFICATION A (Proficiently demonstrates all criteria listed)
- Ability to communicate and interact with staff and co-workers in a professional manner
- Demonstrates positive customer service skills
- Demonstrates confidentiality
- Ability to work independently
- Ability to prioritize tasks Demonstrates organizational skills
- Keeps accurate filing
- Maintain appropriate inventories and online file management
- Able to use office machines (ex. laminator, fax, intercom, phone, copier)
- Accurate typing/keyboarding
- Working knowledge of computer programs
- Willingness and ability to learn
- Perform reception duties
- Perform student attendance duties
- Utilize excellent written and verbal communication skills (parents, staff and students)
- Responsible for tracking and balancing building/department expenditures (if applicable)
- Working knowledge of computer programs Word and Excel
- Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)
- Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
- Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
- Proficient in specialized computer programs and applications
- Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
- Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
- Responsible for office management, environment, staff, finances (banking and financial software)
- Ultimately responsible for coordination, organization, facilitation of district level department/building
- 12-month position.
- Salary and benefits as established by the Board of Education.
- Starting hourly rate $18.12.
- This postion is an 8 hour a day/full time posito.
- This postion is eligible for pension and isnurance.
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Administrative-
Industries
Primary and Secondary Education
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