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Job Description
Position Summary:
We are seeking a highly organized, detail-oriented Facilities Coordinator to support the execution of capital improvements, school openings, and operational initiatives across multiple sites. This individual will serve as a right hand to the lead project manager and help manage coordination, logistics, tracking, and follow-through across a broad portfolio of projects.
Key Responsibilities:
Actively manage project plans and schedules built by the lead PM using Smartsheet and Excel.
Follow up persistently with internal teams and vendors to ensure completion of tasks (e.g., licensing, staffing, hardware orders, facility access, and IT installs).
Track project progress, risks, and completions for 15–20 simultaneous school builds or improvements.
Serve as the go-to coordinator for all project-related logistics, documentation, and order tracking (e.g., Office Depot, VoIP, dumpsters).
Liaise with internal IT, procurement, operations, and other departments to close project gaps.
Place or assist in placing facility-related orders and coordinate vendor delivery timelines.
Maintain accurate records and status updates for licensing, procurement, IT installs, staffing, etc.
Required Skills:
2+ years in a Facilities Coordinator/Manager position
Experience supporting large-scale rollouts or physical site openings (e.g., retail, education, hospitality, or restaurants).
Experience in facilities management, licensing, procurement processes, and opening checklists.
Strong organizational skills with a passion for detailed checklists, timelines, and follow-up.
Ability to manage multiple concurrent projects and priorities without losing track of details.
Must have experience with Smartsheet and Microsoft Excel.
Understanding of operations , especially within childcare or education.
Comfortable with vendor coordination and light IT liaison responsibilities.
Experience placing orders and handling logistics for multi-site operations.
Position Summary:
We are seeking a highly organized, detail-oriented Facilities Coordinator to support the execution of capital improvements, school openings, and operational initiatives across multiple sites. This individual will serve as a right hand to the lead project manager and help manage coordination, logistics, tracking, and follow-through across a broad portfolio of projects.
Key Responsibilities:
Actively manage project plans and schedules built by the lead PM using Smartsheet and Excel.
Follow up persistently with internal teams and vendors to ensure completion of tasks (e.g., licensing, staffing, hardware orders, facility access, and IT installs).
Track project progress, risks, and completions for 15–20 simultaneous school builds or improvements.
Serve as the go-to coordinator for all project-related logistics, documentation, and order tracking (e.g., Office Depot, VoIP, dumpsters).
Liaise with internal IT, procurement, operations, and other departments to close project gaps.
Place or assist in placing facility-related orders and coordinate vendor delivery timelines.
Maintain accurate records and status updates for licensing, procurement, IT installs, staffing, etc.
Required Skills:
2+ years in a Facilities Coordinator/Manager position
Experience supporting large-scale rollouts or physical site openings (e.g., retail, education, hospitality, or restaurants).
Experience in facilities management, licensing, procurement processes, and opening checklists.
Strong organizational skills with a passion for detailed checklists, timelines, and follow-up.
Ability to manage multiple concurrent projects and priorities without losing track of details.
Must have experience with Smartsheet and Microsoft Excel.
Understanding of operations , especially within childcare or education.
Comfortable with vendor coordination and light IT liaison responsibilities.
Experience placing orders and handling logistics for multi-site operations.