FARGO PUBLIC SCHOOLS
Position Type:
Secretarial/Clerical
Date Posted: 7/30/2025
Location: District Office
Date Available: 08/26/2025
Closing Date: UNTIL FILLED Job Type
40 Hours per week
Benefits Eligibility
Benefits Eligible
Schedule
12-months Monday through Friday
Salary Range
Group 7 from $22.63 to $28.14 per hour
Position Summary:
Under general supervision of the Purchasing Supervisor, to assist in the procurement and purchase of goods, materials, supplies, and equipment in assigned areas; to perform responsible and technical clerical functions pertaining to a purchasing operational process; and to do other related work as may be required.
Responsibilities: 1. Statement of Responsibility: Purchasing: Priority: Essential Percent of Time: 50%
Facilitates product acquisitions for the district including securing quotes and best prices, preparing requisitions, sending purchase orders, tracking, and receiving orders. Communicates with district personnel and vendors regarding processing of orders and payment. Reviews JP Morgan credit card purchases and expenses for the district, ensuring staff compliance with district policies and procedures. Reviews HUB requests for furniture, equipment, and supplies; checks within the district for requested items prior to ordering externally. Maintains knowledge of current vendor discounts. Monitors and orders products for district office supply room and lounge.
2. Statement of Responsibility: Warehouse Inventory Management Priority: Essential Percent of Time: 40%
Monitors, orders, and ensure maintenance of appropriate warehouse inventory levels. Originates and processes applicable purchase orders for warehouse stock. Receives, reviews, and analyzes warehouse requisitions for completeness of data and for proper authorization. Maintains warehouse inventory system in collaboration with warehouse staff. Works closely with warehouse staff to ensure proper stock levels of warehouse inventory. Works with suppliers and warehouse staff regarding items that are damaged, lost or have shortages. Schedules, coordinates, and oversee year-end physical inventory counts of operations warehouse and nutrition services warehouse. Supervises and provides training to warehouse and nutrition services staff to ensure compliance with year-end inventory counts, processes, and procedures. Recommends and develops procedures and internal policies relating to accurate accounting and control over warehouse inventories. Monitors district staff to ensure compliance with procedures and policies related to inventory control. Investigates and resolves discrepancies related to inventory counts; recommends follow-up action. Assist with yearly District wide Inventory.
3. Statement of Responsibility: Accounts Payable and other Office Support Priority: Essential Percent of Time: 10%
Cross-trained to support the Accounts Payable team in invoice entry. Cross-trained to fill in for business office purchasers as needed. Maintains accurate files. Handles telephone calls in a polite and positive manner and provides exceptional customer service to district stakeholders. Recommend updates to department procedures when necessary. Participates in all mandatory training or training appropriate to the position as required by the district; attends conferences and workshops toward present and future career development; participates in general staff meetings.
Knowledge, Skills, and Ability: Minimum Qualifications
High school diploma or GED. Two years of relevant purchasing and finance experience. Knowledge of methods, practices and terminology used in purchasing, inventory control and supply record keeping. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite. Strong analytical and research skills. Ability to communicate effectively with a variety of audiences. Strong time management skills with ability to meet deadlines. Preferred Qualifications
Associate Degree in Accounting or related field.
This position reports to: Purchasing Supervisor
Internal and External Clientele and Purpose of Contact Personal contact with staff, faculty, administrators, and external vendors is an essential part of the position and requires the ability to create and maintain effective business relationships. It involves working as a team player with the people of the district, outside agencies, and service contractors. This position is the main contact for vendors and each contact reflects the Districts' image. The position handles large volumes of financial information and should be familiar with financial contracts.
Problem Solving Problem solving in this position requires the ability to learn, understand, and interpret documents such as accounting statements, business correspondence, government regulations and procedure manuals. This position also requires the ability to perform and analyze complex calculations, quickly and effectively resolve data problems and to develop new and more efficient ways to accomplish a set of complex functions.
Work is performed independently with minimal direction from and under the guidance of the Purchasing Supervisor. The incumbent performs tasks independently, responding to day-to-day needs, answering questions, researching, and responding to low-medium risk level issues. High-risk level issues are discussed with the Purchasing Supervisor. The incumbent takes the initiative to ensure completion of all tasks and will adjust priorities to accommodate competing workload demands. The incumbent is responsible for managing and overseeing high values of District property. All employees must comply with department procedures and policies, Fargo Public School policies and procedures, as well as local, state, and federal laws, regulations, guidelines and business and industry standards. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Work is performed indoors.
Why Fargo, North Dakota? Abundant housing with neighborhoods to fit every lifestyle, visit Live Fargo Ranked 10th best city for New Grads Find out why Fargo is North of Normal Application Procedures All applications for open Fargo Public Schools positions must be made via www.applitrack.com/fargo/onlineapp. Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.
Job postings will be closed for applications at 8:00 AM Central Standard Time (CST) on the closing date listed in the posting.
Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.
For more information or questions please call 701-446-1000 or email humancapital@fargo.k12.nd.us.
Fargo Public Schools (FPS) is dedicated to fostering an educational environment rooted in inclusivity and academic freedom. Our FPS Philosophies https://www.fargo.k12.nd.us/about-us/fps-philosophies articulate our commitment to these principles, guiding our practices to ensure every student's success. We invite candidates to thoroughly review our FPS Philosophies as they reflect the foundational values and expectations for all FPS employees. By applying, candidates express their commitment to embracing and upholding these philosophies in their professional practice, contributing to a culture of excellence and inclusivity within our schools.
The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.
Date Posted: 7/30/2025
Location: District Office
Date Available: 08/26/2025
Closing Date: UNTIL FILLED Job Type
40 Hours per week
Benefits Eligibility
Benefits Eligible
Schedule
12-months Monday through Friday
Salary Range
Group 7 from $22.63 to $28.14 per hour
Position Summary:
Under general supervision of the Purchasing Supervisor, to assist in the procurement and purchase of goods, materials, supplies, and equipment in assigned areas; to perform responsible and technical clerical functions pertaining to a purchasing operational process; and to do other related work as may be required.
Responsibilities: 1. Statement of Responsibility: Purchasing: Priority: Essential Percent of Time: 50%
Facilitates product acquisitions for the district including securing quotes and best prices, preparing requisitions, sending purchase orders, tracking, and receiving orders. Communicates with district personnel and vendors regarding processing of orders and payment. Reviews JP Morgan credit card purchases and expenses for the district, ensuring staff compliance with district policies and procedures. Reviews HUB requests for furniture, equipment, and supplies; checks within the district for requested items prior to ordering externally. Maintains knowledge of current vendor discounts. Monitors and orders products for district office supply room and lounge.
2. Statement of Responsibility: Warehouse Inventory Management Priority: Essential Percent of Time: 40%
Monitors, orders, and ensure maintenance of appropriate warehouse inventory levels. Originates and processes applicable purchase orders for warehouse stock. Receives, reviews, and analyzes warehouse requisitions for completeness of data and for proper authorization. Maintains warehouse inventory system in collaboration with warehouse staff. Works closely with warehouse staff to ensure proper stock levels of warehouse inventory. Works with suppliers and warehouse staff regarding items that are damaged, lost or have shortages. Schedules, coordinates, and oversee year-end physical inventory counts of operations warehouse and nutrition services warehouse. Supervises and provides training to warehouse and nutrition services staff to ensure compliance with year-end inventory counts, processes, and procedures. Recommends and develops procedures and internal policies relating to accurate accounting and control over warehouse inventories. Monitors district staff to ensure compliance with procedures and policies related to inventory control. Investigates and resolves discrepancies related to inventory counts; recommends follow-up action. Assist with yearly District wide Inventory.
3. Statement of Responsibility: Accounts Payable and other Office Support Priority: Essential Percent of Time: 10%
Cross-trained to support the Accounts Payable team in invoice entry. Cross-trained to fill in for business office purchasers as needed. Maintains accurate files. Handles telephone calls in a polite and positive manner and provides exceptional customer service to district stakeholders. Recommend updates to department procedures when necessary. Participates in all mandatory training or training appropriate to the position as required by the district; attends conferences and workshops toward present and future career development; participates in general staff meetings.
Knowledge, Skills, and Ability: Minimum Qualifications
High school diploma or GED. Two years of relevant purchasing and finance experience. Knowledge of methods, practices and terminology used in purchasing, inventory control and supply record keeping. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite. Strong analytical and research skills. Ability to communicate effectively with a variety of audiences. Strong time management skills with ability to meet deadlines. Preferred Qualifications
Associate Degree in Accounting or related field.
This position reports to: Purchasing Supervisor
Internal and External Clientele and Purpose of Contact Personal contact with staff, faculty, administrators, and external vendors is an essential part of the position and requires the ability to create and maintain effective business relationships. It involves working as a team player with the people of the district, outside agencies, and service contractors. This position is the main contact for vendors and each contact reflects the Districts' image. The position handles large volumes of financial information and should be familiar with financial contracts.
Problem Solving Problem solving in this position requires the ability to learn, understand, and interpret documents such as accounting statements, business correspondence, government regulations and procedure manuals. This position also requires the ability to perform and analyze complex calculations, quickly and effectively resolve data problems and to develop new and more efficient ways to accomplish a set of complex functions.
Work is performed independently with minimal direction from and under the guidance of the Purchasing Supervisor. The incumbent performs tasks independently, responding to day-to-day needs, answering questions, researching, and responding to low-medium risk level issues. High-risk level issues are discussed with the Purchasing Supervisor. The incumbent takes the initiative to ensure completion of all tasks and will adjust priorities to accommodate competing workload demands. The incumbent is responsible for managing and overseeing high values of District property. All employees must comply with department procedures and policies, Fargo Public School policies and procedures, as well as local, state, and federal laws, regulations, guidelines and business and industry standards. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Work is performed indoors.
Why Fargo, North Dakota? Abundant housing with neighborhoods to fit every lifestyle, visit Live Fargo Ranked 10th best city for New Grads Find out why Fargo is North of Normal Application Procedures All applications for open Fargo Public Schools positions must be made via www.applitrack.com/fargo/onlineapp. Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.
Job postings will be closed for applications at 8:00 AM Central Standard Time (CST) on the closing date listed in the posting.
Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.
For more information or questions please call 701-446-1000 or email humancapital@fargo.k12.nd.us.
Fargo Public Schools (FPS) is dedicated to fostering an educational environment rooted in inclusivity and academic freedom. Our FPS Philosophies https://www.fargo.k12.nd.us/about-us/fps-philosophies articulate our commitment to these principles, guiding our practices to ensure every student's success. We invite candidates to thoroughly review our FPS Philosophies as they reflect the foundational values and expectations for all FPS employees. By applying, candidates express their commitment to embracing and upholding these philosophies in their professional practice, contributing to a culture of excellence and inclusivity within our schools.
The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.