Planet Pharma
Job Description
Target Pay Rate: 27-30/hr salary will be commensurate with experience
Job Description: As a Talent Acquisition Coordinator you will play a key role in the overall Talent Acquisition experience supporting interview logistics, compliance administration, and vendor transactions. This role requires strong organization and coordination skills, the capacity to manage sensitive information with discretion, agility to thrive in a collaborative environment. The ideal candidate is resourceful, detail-oriented, and committed to operational excellence in support of the broader recruiting strategy.
In this role, you will primarily support our UCAN recruitment delivery team with additional, ad hoc support of requisition allocation for the LATAM region. Key responsibilities will range from interview scheduling, pre-employment checks, and requisition allocation. Being detail oriented, customer service oriented will make you an integral part of the team's success.
Key responsibilities: • Work with hiring managers and candidates to secure interview availability and respond to queries. • Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics. • Initiate and manage pre-employment checks for all US hires to ensure a smooth onboarding experience, partnering with internal stakeholders (i.e. HR Operations, Benefits, IT, etc.), as appropriate. • Accountable for timely review of new requisitions within UCAN and LATAM regions, ensuring accuracy, completeness, and prompt allocation to the relevant recruiter • Create, track, and manage Purchase Orders related to recruitment vendors, job boards, and contingent labor providers. Monitor invoice status to ensure timely and accurate vendor payments. • Initiate, review, and process Form I-9 submissions, as well as complete timely submissions to E-Verify in accordance with USCIS instructions and regulations. • Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes. • Contribute to a first class, candidate experience and act as the face of the client Talent Acquisition team when meeting and greeting candidates. • Proactively build positive relationships with internal and external stakeholders • Participate in continuous improvement projects.
Experience & Qualifications: • Bachelor's degree or equivalent • 1-3 years' experience in Coordination role ideally within in onsite or in-house Talent Acquisition team • Experience with Applicant Tracking Systems and administrative tools • Proven expertise with complex and high-volume scheduling • Excellent communication skills (verbal and written) • Outstanding organizational skills and attention to detail • Experienced user of Microsoft Office Suite (i.e., Outlook, Excel, Word, and PowerPoint) • Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationships • Expertise within recruiting tools and technologies • Capability to manage and prioritize a high volume of requests in a fast-paced environment • Experience within Human Resources preferred
CO/NY candidates may not be considered
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
Target Pay Rate: 27-30/hr salary will be commensurate with experience
Job Description: As a Talent Acquisition Coordinator you will play a key role in the overall Talent Acquisition experience supporting interview logistics, compliance administration, and vendor transactions. This role requires strong organization and coordination skills, the capacity to manage sensitive information with discretion, agility to thrive in a collaborative environment. The ideal candidate is resourceful, detail-oriented, and committed to operational excellence in support of the broader recruiting strategy.
In this role, you will primarily support our UCAN recruitment delivery team with additional, ad hoc support of requisition allocation for the LATAM region. Key responsibilities will range from interview scheduling, pre-employment checks, and requisition allocation. Being detail oriented, customer service oriented will make you an integral part of the team's success.
Key responsibilities: • Work with hiring managers and candidates to secure interview availability and respond to queries. • Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics. • Initiate and manage pre-employment checks for all US hires to ensure a smooth onboarding experience, partnering with internal stakeholders (i.e. HR Operations, Benefits, IT, etc.), as appropriate. • Accountable for timely review of new requisitions within UCAN and LATAM regions, ensuring accuracy, completeness, and prompt allocation to the relevant recruiter • Create, track, and manage Purchase Orders related to recruitment vendors, job boards, and contingent labor providers. Monitor invoice status to ensure timely and accurate vendor payments. • Initiate, review, and process Form I-9 submissions, as well as complete timely submissions to E-Verify in accordance with USCIS instructions and regulations. • Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes. • Contribute to a first class, candidate experience and act as the face of the client Talent Acquisition team when meeting and greeting candidates. • Proactively build positive relationships with internal and external stakeholders • Participate in continuous improvement projects.
Experience & Qualifications: • Bachelor's degree or equivalent • 1-3 years' experience in Coordination role ideally within in onsite or in-house Talent Acquisition team • Experience with Applicant Tracking Systems and administrative tools • Proven expertise with complex and high-volume scheduling • Excellent communication skills (verbal and written) • Outstanding organizational skills and attention to detail • Experienced user of Microsoft Office Suite (i.e., Outlook, Excel, Word, and PowerPoint) • Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationships • Expertise within recruiting tools and technologies • Capability to manage and prioritize a high volume of requests in a fast-paced environment • Experience within Human Resources preferred
CO/NY candidates may not be considered
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.