Wayne County Public Schools
Accounts Payable Specialist
Wayne County Public Schools, Goldsboro, North Carolina, us, 27533
Position Type:
Central Office/Accounts Payable
Date Posted: 5/28/2025
Location: Central Services - Finance Department Accounts Payable Specialist Wayne County Public Schools Class:
Classified Dept:
Finance TITLE:
Accounts Payable Specialist QUALIFICATIONS:
Five years of work experience in school bookkeeping/finance. REPORTS TO:
Assistant Superintendent of Finance JOB GOAL: ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Manages direct pay process including review of purchase requests Manages entire invoice process; receives all invoices from vendors; matches invoices to purchase orders and confirms all items have been received and properly invoiced Prepares a voucher package which includes a copy of each purchase order and matching invoice Manages all check requests and travel forms ensuring proper backup information is submitted as well as proper mileage rates are being used Manages monthly procurement card (credit card) statement reconciliation and ensures proper backup information is submitted from schools and departments; manages all purchasing card limits Manages filing system Verifies that all merchandise has been received at school and departmental level Serves as backup for processing all power bills, telephone bills, and water bills received Manages vendor and internal inquiries as they relate to accounts payable issues Assists all departments and schools with questions relating to purchasing Serves as primary contact for all accounts payable expense reduction audits Independently prioritizes workload and sets deadlines Serves as backup for the 1099 process Prepares ACH, tax/deduction checks weekly Coordinate and process purchase requisitions, issue purchase orders, and monitor order status with vendors. Ensure timely and accurate entry of accounts payable data into the LINQ financial software system. Assist schools in complying with purchasing procedures and ensure purchases meet policy requirements. Review vendor invoices, match purchase orders and receiving reports, and prepare for timely payment. Communicate with vendors regarding payment status, discrepancies, or documentation requirements. Reconcile vendor accounts, identify errors or discrepancies, and resolve payment issues. Performs other duties and responsibilities as assigned by supervisor Terms of Employment:
12 months Starting Salary and/or Grade:
Grade 69 Evaluation:
Supervisor Evaluation Knowledge, Skills and Abilities:
Knowledge of NC public school regulations Ability to communicate clearly and concisely, both orally and in writing; ability to communicate well with school personnel and central office staff. Strong accounting skills required Proficiency in accounting software, Microsoft Excel and Word required Ability to work independently and as part of a team Ability to establish and maintain effective working relationships as necessitated by work assignment. Comply with confidentiality requirements in local, state and federal policies and statutes. Ability to coordinate, plan, and meet deadlines, accomplish specific tasks, or meet specific standards. Flexibility to adapt to change Ability to respond in an appropriate and courteous manner to inquiries Willingness and desire to expand knowledge in job-related areas Ability to work well under pressure and within deadlines Dependable •Positive Attitude Admits to mistakes and accepts recommendations and directives positively Knowledge of LINQ processes
Attachment(s):
Accounts Payable Specialist.pdf
Date Posted: 5/28/2025
Location: Central Services - Finance Department Accounts Payable Specialist Wayne County Public Schools Class:
Classified Dept:
Finance TITLE:
Accounts Payable Specialist QUALIFICATIONS:
Five years of work experience in school bookkeeping/finance. REPORTS TO:
Assistant Superintendent of Finance JOB GOAL: ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Manages direct pay process including review of purchase requests Manages entire invoice process; receives all invoices from vendors; matches invoices to purchase orders and confirms all items have been received and properly invoiced Prepares a voucher package which includes a copy of each purchase order and matching invoice Manages all check requests and travel forms ensuring proper backup information is submitted as well as proper mileage rates are being used Manages monthly procurement card (credit card) statement reconciliation and ensures proper backup information is submitted from schools and departments; manages all purchasing card limits Manages filing system Verifies that all merchandise has been received at school and departmental level Serves as backup for processing all power bills, telephone bills, and water bills received Manages vendor and internal inquiries as they relate to accounts payable issues Assists all departments and schools with questions relating to purchasing Serves as primary contact for all accounts payable expense reduction audits Independently prioritizes workload and sets deadlines Serves as backup for the 1099 process Prepares ACH, tax/deduction checks weekly Coordinate and process purchase requisitions, issue purchase orders, and monitor order status with vendors. Ensure timely and accurate entry of accounts payable data into the LINQ financial software system. Assist schools in complying with purchasing procedures and ensure purchases meet policy requirements. Review vendor invoices, match purchase orders and receiving reports, and prepare for timely payment. Communicate with vendors regarding payment status, discrepancies, or documentation requirements. Reconcile vendor accounts, identify errors or discrepancies, and resolve payment issues. Performs other duties and responsibilities as assigned by supervisor Terms of Employment:
12 months Starting Salary and/or Grade:
Grade 69 Evaluation:
Supervisor Evaluation Knowledge, Skills and Abilities:
Knowledge of NC public school regulations Ability to communicate clearly and concisely, both orally and in writing; ability to communicate well with school personnel and central office staff. Strong accounting skills required Proficiency in accounting software, Microsoft Excel and Word required Ability to work independently and as part of a team Ability to establish and maintain effective working relationships as necessitated by work assignment. Comply with confidentiality requirements in local, state and federal policies and statutes. Ability to coordinate, plan, and meet deadlines, accomplish specific tasks, or meet specific standards. Flexibility to adapt to change Ability to respond in an appropriate and courteous manner to inquiries Willingness and desire to expand knowledge in job-related areas Ability to work well under pressure and within deadlines Dependable •Positive Attitude Admits to mistakes and accepts recommendations and directives positively Knowledge of LINQ processes
Attachment(s):
Accounts Payable Specialist.pdf