Elevator Systems Inc
Accounts Payable / Inventory Specialist
Elevator Systems Inc, Garden City, New York, United States, 11536
*JOB SUMMARY:*
Before applying for this role, please read the following information about this opportunity found below.
The AP/Inventory Specialist will work under the direction of the controller but will also support operations. The AP/ Inventory Specialist is responsible for entry and processing of vendor bills, ensure matching between bills, POs, and receipt, vendor/contractor onboarding process, invoice processing, and file maintenance. Ensure all purchases are properly authorized and internal controls are followed. This role will also support other inventory administrative processes.
*ESSENTIAL FUNCTIONS:*
*AP Specialist*
* Match invoices to appropriate purchase order receipt. * Research invoice issues and discrepancies. * Code invoices with proper accounting information. * Accurate recording of sales tax expense and accruals. * Input invoices into accounting system. * Process check runs. * Distribute invoices for proper disbursement approval and follow-up. * Timely, accurate and courteous resolution of all accounts payable issues. * Assist Accounting with audit requests related to the Accounts Payable function. * Maintain accurate electronic and paper accounts payable vendor files and supporting documentation. * Reviews vendor and transaction details for proper recording of 1099-reportable payments. * Maintain vendor W-9 files, new vendor requests and preparation of yearly 1099's. * Maintain accurate record of vendor insurance certificates, terms & conditions, and accounts payable records. * Reviews Purchasing Card statements and requests additional supporting documentation as required. Follows up on late statement submission.
*Inventory/Other:*
* Assist operations with other inventory system transactions and research discrepancies in process. * Confirm order acknowledgment prices matches our PO. * Conduct follow‑up on purchase orders past due with appropriate vendor. * Performs routine clerical duties relating to the purchasing functions. * Maintain vendor contacts and vendor supply lists. * Assist operations with inventory cycle count administration and tracking. * Contributes to team effort by accomplishing related results as needed. * Maintains financial security by following internal accounting controls. * Assist with audit. * Assist in creating written procedures on job processes. * Other duties as assigned.
*REQUIREMENTS: *
* Understanding of manufacturing environments and production processes required * BA/BS in Business Administration, Finance or related area preferred. * 4+ years of progressive experience in a procurement/purchasing department. * Must have experience with purchasing/sourcing goods and supplies. * Ability to evaluate time-sensitivity of requests received and expedite accordingly. * Positive, proactive professional with excellent communication skills. * Team player enjoys collaborating within the dept and across the organization. * Strong time management and excellent organizational skills. * Strong computer literacy and receivable/payable software knowledge. * Proficient in Excel, Outlook, and other Microsoft Office applications * Background check required
Job Type: Full-time
Pay: $58,000.00 - $62,000.00 per year
Benefits: * 401(k) * 401(k) matching * Dental insurance * Disability insurance * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Vision insurance
Ability to Commute: * Garden City, NY 11530 (Required)
Work Location: In person
Before applying for this role, please read the following information about this opportunity found below.
The AP/Inventory Specialist will work under the direction of the controller but will also support operations. The AP/ Inventory Specialist is responsible for entry and processing of vendor bills, ensure matching between bills, POs, and receipt, vendor/contractor onboarding process, invoice processing, and file maintenance. Ensure all purchases are properly authorized and internal controls are followed. This role will also support other inventory administrative processes.
*ESSENTIAL FUNCTIONS:*
*AP Specialist*
* Match invoices to appropriate purchase order receipt. * Research invoice issues and discrepancies. * Code invoices with proper accounting information. * Accurate recording of sales tax expense and accruals. * Input invoices into accounting system. * Process check runs. * Distribute invoices for proper disbursement approval and follow-up. * Timely, accurate and courteous resolution of all accounts payable issues. * Assist Accounting with audit requests related to the Accounts Payable function. * Maintain accurate electronic and paper accounts payable vendor files and supporting documentation. * Reviews vendor and transaction details for proper recording of 1099-reportable payments. * Maintain vendor W-9 files, new vendor requests and preparation of yearly 1099's. * Maintain accurate record of vendor insurance certificates, terms & conditions, and accounts payable records. * Reviews Purchasing Card statements and requests additional supporting documentation as required. Follows up on late statement submission.
*Inventory/Other:*
* Assist operations with other inventory system transactions and research discrepancies in process. * Confirm order acknowledgment prices matches our PO. * Conduct follow‑up on purchase orders past due with appropriate vendor. * Performs routine clerical duties relating to the purchasing functions. * Maintain vendor contacts and vendor supply lists. * Assist operations with inventory cycle count administration and tracking. * Contributes to team effort by accomplishing related results as needed. * Maintains financial security by following internal accounting controls. * Assist with audit. * Assist in creating written procedures on job processes. * Other duties as assigned.
*REQUIREMENTS: *
* Understanding of manufacturing environments and production processes required * BA/BS in Business Administration, Finance or related area preferred. * 4+ years of progressive experience in a procurement/purchasing department. * Must have experience with purchasing/sourcing goods and supplies. * Ability to evaluate time-sensitivity of requests received and expedite accordingly. * Positive, proactive professional with excellent communication skills. * Team player enjoys collaborating within the dept and across the organization. * Strong time management and excellent organizational skills. * Strong computer literacy and receivable/payable software knowledge. * Proficient in Excel, Outlook, and other Microsoft Office applications * Background check required
Job Type: Full-time
Pay: $58,000.00 - $62,000.00 per year
Benefits: * 401(k) * 401(k) matching * Dental insurance * Disability insurance * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Vision insurance
Ability to Commute: * Garden City, NY 11530 (Required)
Work Location: In person