St. Joseph's Medical Center
Accounts Payable Specialists
St. Joseph's Medical Center, Houston, Texas, United States, 77246
POSITION SUMMARY:
APS is responsible for the daily AP function for St. Joseph Medical Center Accounts Payable Department. This position's responsibilities include: Efficient processing of purchase order related invoices and non-purchase order related invoices, including check requests, employee expense reimbursements, and petty cash reimbursements. Establishing and maintaining communication between the accounts payable department and customers to ensure accounts payable needs are met timely and accurately. Ensuring the accuracy of expenses recorded or accrued. Reviewing vendor account balances to ensure all invoices are paid in a timely manner. Supportive of the compliance program set forth by IASIS, demonstrated by: Upholding the Standards of Conduct and Corporate Compliance. Dealing appropriately and fairly with employee misconduct. Enforcing all compliance policies related to his/her area. Providing and ensuring timely compliance education as requested by the Regional Compliance/Safety Officer and/or through corporate initiatives. KEY RESPONSIBILITIES:
Entry of purchase order and non-purchase order related invoices, including check requests, employee expense reimbursements, and petty cash reimbursements. Documenting correspondence with vendors and responding promptly to inquiries. Verifying entity name, remittance address, and tax identification in the accounts payable system to ensure proper 1099 reporting. Maintaining contract files representing contractual obligations with vendors or employees. Communicating with the Purchasing Department to identify discrepancies in purchase order related invoices via the Payable Exception Status Report, such as quantity and pricing discrepancies, and non-purchase order related invoices requiring processing via purchase order. Responsible for resolving these discrepancies promptly. Reviewing and clearing the Received Not Invoiced Report monthly in a timely manner. Processing and data entry of demand check requests according to hospital policies and procedures. Reconciliation of vendor statements to ensure all vendor accounts are current and maintaining documentation of reviews. Communicating with customers to meet accounts payable needs promptly and accurately. Maintaining files related to accounts payable activities, including reports, logs, correspondence, contracts, recurring payments, vendor statements, and signature approval listings. Daily batching and balancing of entered invoices. Matching invoices to checks daily, verifying vendor name, remittance address, invoice number, purchase order number, description, and amount. Educating and training other Accounts Payable Specialists. Performing special projects as required and assisting other department personnel. Setting an example for staff in daily activities. REQUIRED KNOWLEDGE/SKILLS:
5-10 years of accounts payable experience, preferably with multiple entities. Knowledge of accounts payable and purchasing relationships. Ability to process 1,725 to 2,500 vouchers per month. Excellent oral and written communication skills. Strong organizational skills and ability to handle multiple tasks. Attention to detail and high accuracy. Ability to maintain, create, and download electronic files. Strong analytical skills. WORK EXPERIENCE:
5-10 years of accounts payable experience preferred. Hospital experience of 2 years preferred. Proficient in Microsoft Office, especially Excel. POSITION QUALIFICATIONS:
High School Diploma or equivalent. College courses in business administration or accounting preferred. Houston's oldest hospital is GROWING! Welcome to St. Joseph Medical Center (SJMC), Houston's first and only downtown hospital delivering world-class care for over 137 years, looking forward to the next century of exceptional service. We provide comprehensive healthcare services around the clock, including specialized centers and programs, guided by a team of dedicated professionals committed to compassionate care. Diversity, equity, inclusion, and belonging are fundamental to our community care and employment practices. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or expression, or any other non-job-related characteristic. #J-18808-Ljbffr
APS is responsible for the daily AP function for St. Joseph Medical Center Accounts Payable Department. This position's responsibilities include: Efficient processing of purchase order related invoices and non-purchase order related invoices, including check requests, employee expense reimbursements, and petty cash reimbursements. Establishing and maintaining communication between the accounts payable department and customers to ensure accounts payable needs are met timely and accurately. Ensuring the accuracy of expenses recorded or accrued. Reviewing vendor account balances to ensure all invoices are paid in a timely manner. Supportive of the compliance program set forth by IASIS, demonstrated by: Upholding the Standards of Conduct and Corporate Compliance. Dealing appropriately and fairly with employee misconduct. Enforcing all compliance policies related to his/her area. Providing and ensuring timely compliance education as requested by the Regional Compliance/Safety Officer and/or through corporate initiatives. KEY RESPONSIBILITIES:
Entry of purchase order and non-purchase order related invoices, including check requests, employee expense reimbursements, and petty cash reimbursements. Documenting correspondence with vendors and responding promptly to inquiries. Verifying entity name, remittance address, and tax identification in the accounts payable system to ensure proper 1099 reporting. Maintaining contract files representing contractual obligations with vendors or employees. Communicating with the Purchasing Department to identify discrepancies in purchase order related invoices via the Payable Exception Status Report, such as quantity and pricing discrepancies, and non-purchase order related invoices requiring processing via purchase order. Responsible for resolving these discrepancies promptly. Reviewing and clearing the Received Not Invoiced Report monthly in a timely manner. Processing and data entry of demand check requests according to hospital policies and procedures. Reconciliation of vendor statements to ensure all vendor accounts are current and maintaining documentation of reviews. Communicating with customers to meet accounts payable needs promptly and accurately. Maintaining files related to accounts payable activities, including reports, logs, correspondence, contracts, recurring payments, vendor statements, and signature approval listings. Daily batching and balancing of entered invoices. Matching invoices to checks daily, verifying vendor name, remittance address, invoice number, purchase order number, description, and amount. Educating and training other Accounts Payable Specialists. Performing special projects as required and assisting other department personnel. Setting an example for staff in daily activities. REQUIRED KNOWLEDGE/SKILLS:
5-10 years of accounts payable experience, preferably with multiple entities. Knowledge of accounts payable and purchasing relationships. Ability to process 1,725 to 2,500 vouchers per month. Excellent oral and written communication skills. Strong organizational skills and ability to handle multiple tasks. Attention to detail and high accuracy. Ability to maintain, create, and download electronic files. Strong analytical skills. WORK EXPERIENCE:
5-10 years of accounts payable experience preferred. Hospital experience of 2 years preferred. Proficient in Microsoft Office, especially Excel. POSITION QUALIFICATIONS:
High School Diploma or equivalent. College courses in business administration or accounting preferred. Houston's oldest hospital is GROWING! Welcome to St. Joseph Medical Center (SJMC), Houston's first and only downtown hospital delivering world-class care for over 137 years, looking forward to the next century of exceptional service. We provide comprehensive healthcare services around the clock, including specialized centers and programs, guided by a team of dedicated professionals committed to compassionate care. Diversity, equity, inclusion, and belonging are fundamental to our community care and employment practices. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or expression, or any other non-job-related characteristic. #J-18808-Ljbffr