Executive Office Assistant

Get AI-powered advice on this job and more exclusive features. Cignus Consulting LLC is a small aviation-focused consulting business that provides software engineering, transportation consulting, and management consulting services to government and industry clients globally. The company is headquartered in Leesburg, Virginia. Role Description: This is a part-time on-site role for an Executive Office Assistant located in Leesburg, VA. The Executive Office Assistant will provide administrative support with dual focus on office management and client communication/support. This role requires someone who can seamlessly balance internal operations with external client relations while handling billing management, research tasks, and project tracking. The ideal candidate will excel at both maintaining smooth office operations and delivering exceptional client service. Key Responsibilities: Manage day-to-day office operations and administrative functions Maintain office equipment, supplies, and facilities Coordinate meetings and prepare meeting materials Schedule appointments and manage executive calendars Serve as primary point of contact for client inquiries Assist with client follow-ups and relationship management Support client project coordination and communication Ensure timely and accurate client service delivery Manage billing processes and maintain accurate financial records Conduct research tasks and compile reports as needed Track project progress and maintain project documentation Provide general administrative support to the executive team Qualifications: Experience in Administrative Assistance and Office Management Strong client service orientation and interpersonal skills Proficiency with Office Equipment and MS Office Suite Strong organizational and multitasking abilities Attention to detail and problem-solving skills Experience with billing systems and basic accounting principles Strong research and analytical skills Ability to work independently and as part of a team Bachelor's degree in Business Administration or related field is a plus Aviation industry knowledge or experience is a plus Job Type: Part-time Pay: $20.00 - $30.00 per hour (depending on experience) Expected hours: 20 – 30 per week Seniority level

Seniority level Entry level Employment type

Employment type Part-time Job function

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