Atrium
Executive Assistant (Professional Services) - 157059
Atrium, Boston, Massachusetts, us, 02298
Executive Assistant (Professional Services) - 157059
Executive Assistant (Professional Services) - 157059
2 days ago Be among the first 25 applicants Our client is a global investment firm. Their investment approach spans the global equity, fixed income, currency, commodity, liquid alternatives, and private markets. They are seeking an
Executive Assistant (Professional Services)
to join their team.
Salary/Hourly Rate
DOE
Position Overview
Our customer is seeking an Executive Assistant (Professional Services) to join their Business Operations team based in Boston, MA. This individual will provide administrative support in the Boston office. The responsibilities of this individual will include handling day-to-day calendar and meeting management, expense reporting, and travel planning, as well as additional daily and ongoing administrative tasks. We are seeking a motivated, self-starter who is adaptable and comfortable working on a small team in an extremely fast-paced, ever-changing entrepreneurial environment.
Responsibilities Of The Executive Assistant (Professional Services)
Provide executive-level administrative support to multiple senior leaders, ensuring seamless coordination across daily operations. Proactively manage complex calendars, schedule meetings, and resolve potential scheduling conflicts to optimize productivity. Prepare, submit, and track expense reports with a focus on accuracy and timely reimbursement. Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa/passport requirements. Maintain up-to-date travel profiles, incorporating personal preferences and essential travel details. Draft, edit, and respond to both internal and external communications with professionalism and minimal oversight. Handle sensitive and confidential information with discretion and integrity. Foster strong working relationships across all levels of the organization, promoting collaboration and communication. Build and maintain effective relationships with clients and their administrative teams to support smooth interactions. Plan and execute meeting logistics, including space reservations, AV setup, and preparation of relevant materials. Lead the coordination of onsite meetings with both internal stakeholders and external clients. Manage monthly Partner perks, organize client and team gifting, and assist with personal tasks.
Required Experience/Skills for the Executive Assistant (Professional Services):
3+ years in an Executive Assistant role supporting C-Suite. Experience in the professional services industry - ideally within Private Equity, Hedge Funds, Investment Banking, or similar sectors. Proven ability to support multiple senior executives simultaneously. Strong background in calendar management and complex travel coordination.
Preferred Experience/Skills for the Executive Assistant (Professional Service):
Prior experience in a similarly sized organization. Companies with fewer than 100 employees are preferred.
Education Requirements:
Bachelor's degree or equivalent work experience is required.
Benefits:
Medical, dental, and vision. Short- and long-term disability insurance. Life insurance. Flexible spending accounts. Commuter benefits. Paid time off. 401(K) plan with employer matching.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Position ID: 157059 Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Atrium by 2x Get notified about new Executive Assistant jobs in
Boston, MA . Boston, MA $50,000.00-$58,000.00 1 day ago Boston, MA $60,000.00-$90,000.00 4 days ago Boston, MA $110,000.00-$125,000.00 5 days ago Boston, MA $65,000.00-$80,000.00 1 day ago Office Administrator/Facilities Assistant
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#J-18808-Ljbffr
Executive Assistant (Professional Services) - 157059
2 days ago Be among the first 25 applicants Our client is a global investment firm. Their investment approach spans the global equity, fixed income, currency, commodity, liquid alternatives, and private markets. They are seeking an
Executive Assistant (Professional Services)
to join their team.
Salary/Hourly Rate
DOE
Position Overview
Our customer is seeking an Executive Assistant (Professional Services) to join their Business Operations team based in Boston, MA. This individual will provide administrative support in the Boston office. The responsibilities of this individual will include handling day-to-day calendar and meeting management, expense reporting, and travel planning, as well as additional daily and ongoing administrative tasks. We are seeking a motivated, self-starter who is adaptable and comfortable working on a small team in an extremely fast-paced, ever-changing entrepreneurial environment.
Responsibilities Of The Executive Assistant (Professional Services)
Provide executive-level administrative support to multiple senior leaders, ensuring seamless coordination across daily operations. Proactively manage complex calendars, schedule meetings, and resolve potential scheduling conflicts to optimize productivity. Prepare, submit, and track expense reports with a focus on accuracy and timely reimbursement. Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa/passport requirements. Maintain up-to-date travel profiles, incorporating personal preferences and essential travel details. Draft, edit, and respond to both internal and external communications with professionalism and minimal oversight. Handle sensitive and confidential information with discretion and integrity. Foster strong working relationships across all levels of the organization, promoting collaboration and communication. Build and maintain effective relationships with clients and their administrative teams to support smooth interactions. Plan and execute meeting logistics, including space reservations, AV setup, and preparation of relevant materials. Lead the coordination of onsite meetings with both internal stakeholders and external clients. Manage monthly Partner perks, organize client and team gifting, and assist with personal tasks.
Required Experience/Skills for the Executive Assistant (Professional Services):
3+ years in an Executive Assistant role supporting C-Suite. Experience in the professional services industry - ideally within Private Equity, Hedge Funds, Investment Banking, or similar sectors. Proven ability to support multiple senior executives simultaneously. Strong background in calendar management and complex travel coordination.
Preferred Experience/Skills for the Executive Assistant (Professional Service):
Prior experience in a similarly sized organization. Companies with fewer than 100 employees are preferred.
Education Requirements:
Bachelor's degree or equivalent work experience is required.
Benefits:
Medical, dental, and vision. Short- and long-term disability insurance. Life insurance. Flexible spending accounts. Commuter benefits. Paid time off. 401(K) plan with employer matching.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Position ID: 157059 Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Atrium by 2x Get notified about new Executive Assistant jobs in
Boston, MA . Boston, MA $50,000.00-$58,000.00 1 day ago Boston, MA $60,000.00-$90,000.00 4 days ago Boston, MA $110,000.00-$125,000.00 5 days ago Boston, MA $65,000.00-$80,000.00 1 day ago Office Administrator/Facilities Assistant
Boston, MA $75,000.00-$85,000.00 5 days ago Lexington, MA $69,000.00-$79,000.00 2 weeks ago Boston, MA $80,000.00-$110,000.00 3 days ago Boston, MA $80,000.00-$100,000.00 6 days ago Boston, MA $75,000.00-$85,000.00 2 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr