OCTOPYD
About the Company
Chips power everything, yet chip-design tooling hasn’t kept up with the exploding complexity. Our partner company is reinventing verification with AI-native software already in use at 10+ semiconductor innovators. Backed by top-tier investors including
Khosla Ventures, Cerberus, and Clear Ventures , their small, fast-moving team ships at the intersection of
AI, EDA, and systems engineering . They are now seeking a highly organized and resourceful
Executive Assistant / Office Manager
to provide critical support to the leadership team and keep day-to-day operations running seamlessly. Key Responsibilities Executive Support Manage executives’ calendars, coordinate meetings, and handle complex scheduling across time zones. Prepare agendas, briefing materials, and follow-up actions for internal and external meetings. Handle sensitive information with confidentiality and professionalism. Office Management Oversee day-to-day office operations, supplies, and vendor relationships. Coordinate company events, team offsites, and industry conference participation. Ensure a smooth and efficient work environment for both in-office and remote team members. Administrative & Operational Support Arrange domestic and international travel, including itineraries and accommodations. Process expense reports and track budgets for executive and office-related expenses. Assist with onboarding new employees and maintaining internal records. Special Projects Support recruiting efforts by coordinating interviews and candidate communications. Help prepare investor updates, board decks, and strategic reports. Contribute to process improvements that streamline team efficiency. Qualifications Bachelor’s degree or equivalent experience preferred. 3+ years of experience as an Executive Assistant, Office Manager, or in an administrative leadership role — ideally in a
technology, AI, or semiconductor environment . Exceptional organizational and multitasking skills. Strong written and verbal communication skills. Proficiency in productivity and collaboration tools (Google Workspace, Microsoft Office, Slack, project management tools). Ability to thrive in a fast-paced, startup-like environment. What They Offer Competitive salary and benefits. A chance to work at the cutting edge of
AI and chip design innovation . A dynamic, collaborative, and mission-driven team culture. Opportunities for career growth in a rapidly scaling company.
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Khosla Ventures, Cerberus, and Clear Ventures , their small, fast-moving team ships at the intersection of
AI, EDA, and systems engineering . They are now seeking a highly organized and resourceful
Executive Assistant / Office Manager
to provide critical support to the leadership team and keep day-to-day operations running seamlessly. Key Responsibilities Executive Support Manage executives’ calendars, coordinate meetings, and handle complex scheduling across time zones. Prepare agendas, briefing materials, and follow-up actions for internal and external meetings. Handle sensitive information with confidentiality and professionalism. Office Management Oversee day-to-day office operations, supplies, and vendor relationships. Coordinate company events, team offsites, and industry conference participation. Ensure a smooth and efficient work environment for both in-office and remote team members. Administrative & Operational Support Arrange domestic and international travel, including itineraries and accommodations. Process expense reports and track budgets for executive and office-related expenses. Assist with onboarding new employees and maintaining internal records. Special Projects Support recruiting efforts by coordinating interviews and candidate communications. Help prepare investor updates, board decks, and strategic reports. Contribute to process improvements that streamline team efficiency. Qualifications Bachelor’s degree or equivalent experience preferred. 3+ years of experience as an Executive Assistant, Office Manager, or in an administrative leadership role — ideally in a
technology, AI, or semiconductor environment . Exceptional organizational and multitasking skills. Strong written and verbal communication skills. Proficiency in productivity and collaboration tools (Google Workspace, Microsoft Office, Slack, project management tools). Ability to thrive in a fast-paced, startup-like environment. What They Offer Competitive salary and benefits. A chance to work at the cutting edge of
AI and chip design innovation . A dynamic, collaborative, and mission-driven team culture. Opportunities for career growth in a rapidly scaling company.
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