Pittsburg State University
Administrative Specialist Senior
Pittsburg State University, Pittsburg, Kansas, United States, 66762
Job Description
Pittsburg State University invites applications for the position of Administrative Specialist Senior in the H. W. Smith Student Success Center. The primary purpose of the Administrative Specialist Senior is to provide administrative support and assistance to the Student Success Center, including the follow departments; Academic Advising, Career Development, First year Program and Student Disabilities Services. This position plays a crucial role in supporting day-to-day functions. Overall duties include Career Development operational budget, providing high-level customer service to constituents, managing and supervising student employees, assisting with career fair/event registration and logistical assistance. Duties and Responsibilities
45% Administrative Support
Provide administrative support for activities across Career Development, First Year Programs, Student Disability Services, and the Academic Advising units within the Student Success Center. Monitor daily office operations and ensure proper procedures. Collect, organize, and compose correspondence. Answer phones, respond to email, forward messages, and schedule and confirm appointments. Supervise, recruit and train student employees, including establishing work schedules, administer work assignments, and review completed work. Attend trainings and meetings regarding campus changes or regulations regarding business practices and stay abreast of all institutional changes. Use independent judgement to support Student Success Center by answering inquiries, taking action, and delegating tasks when appropriate. 25% Office Management & Events
Provide general support for Career Development, Academic Advising, First Year Programs, and Student Disability Services. Provide support to office staff on various projects and events, including managing registrations for career events and assisting with event setup and logistics on the day of. Manage the front-end operations of the Student Success Center. Order supplies for events, including branded items for distribution to student and family participants and uniforms for staff following PSU brand guidelines. 25% Financial Transactions and Budgets
Organize and prepare data and coordinate the day-to-day operational support for Career Development. Process invoices, deposits, and reconcile monthly procurement card transactions. Track and report on fiscal year expenditures and budget projections using spreadsheets and budget software. Collaborate with the director to manage accounts and maintain accurate budget balances. Ensure expenses are charged correctly and manage facility work orders. Monitor cost center balances regularly using GUS Cloud to assure department expenses are within budget. 5%
Other
Perform other duties as assigned by the AVP of Student Success Center. Education and Experience
Required Education and Experience - Time of Hire
High school diploma or equivalent Preferred Education and Experience -
Bachelor's degree in business or related field Three years in a customer service-related industry Three years of relevant work experience in an office or administrative setting Three years of student supervision experience Experience in using general office software and processes, specifically the Microsoft Office suite, Oracle, and Outlook Screening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background check.
Job Type:
Unclassified
Salary:
$18.00 - $20.00 per hour
Appointment Duration:
12 months
Work Schedule:
Full Time, Monday - Friday, occasional evenings and weekends.
Application Documents Required*:
Cover Letter Resume Names and contact information (address, email and phone) of three references.
*Consolidate documents into a maximum of 2 to upload.
Open Until Filled
with a first consideration date of
August 6, 2025.
Search Committee Chair:
Kim Hull (khull@pittstate.edu)
Visa Sponsorship is not available for this position.
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
About Us
About Pittsburg State University
Founded in 1903, Pittsburg State's 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.
Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.
Pitt State's hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.
The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you'll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities.
Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.
Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events.
The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.
Pittsburg State University invites applications for the position of Administrative Specialist Senior in the H. W. Smith Student Success Center. The primary purpose of the Administrative Specialist Senior is to provide administrative support and assistance to the Student Success Center, including the follow departments; Academic Advising, Career Development, First year Program and Student Disabilities Services. This position plays a crucial role in supporting day-to-day functions. Overall duties include Career Development operational budget, providing high-level customer service to constituents, managing and supervising student employees, assisting with career fair/event registration and logistical assistance. Duties and Responsibilities
45% Administrative Support
Provide administrative support for activities across Career Development, First Year Programs, Student Disability Services, and the Academic Advising units within the Student Success Center. Monitor daily office operations and ensure proper procedures. Collect, organize, and compose correspondence. Answer phones, respond to email, forward messages, and schedule and confirm appointments. Supervise, recruit and train student employees, including establishing work schedules, administer work assignments, and review completed work. Attend trainings and meetings regarding campus changes or regulations regarding business practices and stay abreast of all institutional changes. Use independent judgement to support Student Success Center by answering inquiries, taking action, and delegating tasks when appropriate. 25% Office Management & Events
Provide general support for Career Development, Academic Advising, First Year Programs, and Student Disability Services. Provide support to office staff on various projects and events, including managing registrations for career events and assisting with event setup and logistics on the day of. Manage the front-end operations of the Student Success Center. Order supplies for events, including branded items for distribution to student and family participants and uniforms for staff following PSU brand guidelines. 25% Financial Transactions and Budgets
Organize and prepare data and coordinate the day-to-day operational support for Career Development. Process invoices, deposits, and reconcile monthly procurement card transactions. Track and report on fiscal year expenditures and budget projections using spreadsheets and budget software. Collaborate with the director to manage accounts and maintain accurate budget balances. Ensure expenses are charged correctly and manage facility work orders. Monitor cost center balances regularly using GUS Cloud to assure department expenses are within budget. 5%
Other
Perform other duties as assigned by the AVP of Student Success Center. Education and Experience
Required Education and Experience - Time of Hire
High school diploma or equivalent Preferred Education and Experience -
Bachelor's degree in business or related field Three years in a customer service-related industry Three years of relevant work experience in an office or administrative setting Three years of student supervision experience Experience in using general office software and processes, specifically the Microsoft Office suite, Oracle, and Outlook Screening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background check.
Job Type:
Unclassified
Salary:
$18.00 - $20.00 per hour
Appointment Duration:
12 months
Work Schedule:
Full Time, Monday - Friday, occasional evenings and weekends.
Application Documents Required*:
Cover Letter Resume Names and contact information (address, email and phone) of three references.
*Consolidate documents into a maximum of 2 to upload.
Open Until Filled
with a first consideration date of
August 6, 2025.
Search Committee Chair:
Kim Hull (khull@pittstate.edu)
Visa Sponsorship is not available for this position.
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
About Us
About Pittsburg State University
Founded in 1903, Pittsburg State's 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.
Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.
Pitt State's hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.
The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you'll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities.
Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.
Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events.
The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.