Pittsburg State University
Job Description
Pittsburg State University is accepting applications for an Administrative Associate in the Art department. The primary function of the Administrative Associate is to perform administrative and clerical support for the Chair and Faculty within Art department.
Duties and Responsibilities
45% Administrative Support Provide information and answers to the Chair, faculty, staff, students and public as well as other departments Collect special data for reports Coordinate travel information and processing travel paperwork for Faculty Schedule classes for winter/fall, spring, and summer Award scholarships Appoint faculty, GAs, and staff Issue holds and special permissions Check departmental keys out/in Monitor wait lists for classes if needed Submit workorders for Porter Hall as requested Issue after hours passes 30% Financial Transactions and Budgets
Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office Assure that purchases are charged to the correct cost centers Assure that paperwork for reimbursement of travel and other expenses is correct and signed, and all required paperwork is received Purchase office supplies, studio supplies and equipment for the Department of Art and staff through both OOE and Student Course Fee allocations Monitor cost center balances regularly using GUS Cloud to assure department expenses are within budget, this includes Course Fee allocations Correct funding errors immediately Provide Monthly updates to chair regarding balances for department funds and faculty regarding balances for allocated OOE and Course fees. Initiate work orders to the Physical Plant and follow the process to completion Maintain agreements for leased equipment 15% Supervising and Hiring
Hire students, schedule, train, and oversee their work Post position openings as needed with campus Student Employment Office through Gorillas4Hire Track and approve student hours 5% Event support
Assist the Chair and Faculty in coordination of social media, video monitor in gallery, and logistics for all departmental events (including gallery, recruitment, workshops, and other events) Coordinate schedule with department, college and university events Complete work orders for setup as needed Order food and supplies for events 5% Other duties as assigned
Education and Experience - Required at Hire and Preferred Required Education and Experience at Hire -
High school diploma or equivalent. One year of experience in an office or administrative setting. Preferred Education and Experience -
Three years' experience working in an office. Screening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Job Type : Unclassified
Appointment Duration : 12 months
Salary:
Grade 4 -$15.03 per hour
Work Schedule : Full Time - Monday through Friday 8:00 a.m. to 4:30 p.m.
Application Documents Required*:
Cover Letter Resume Names and Contact Details for Three (3) Professional References
*Consolidate documents into a maximum of 2 to upload.
Open until Filled
with a first review date of August 22, 2025
Search Committee Chair : Olivia Timmons (otimmons@pittstate.edu)
Visa Sponsorship is not available for this position.
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
About Us
About Pittsburg State University
Founded in 1903, Pittsburg State's 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.
Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.
Pitt State's hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.
The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you'll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities.
Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.
Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events.
The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.
Pittsburg State University is accepting applications for an Administrative Associate in the Art department. The primary function of the Administrative Associate is to perform administrative and clerical support for the Chair and Faculty within Art department.
Duties and Responsibilities
45% Administrative Support Provide information and answers to the Chair, faculty, staff, students and public as well as other departments Collect special data for reports Coordinate travel information and processing travel paperwork for Faculty Schedule classes for winter/fall, spring, and summer Award scholarships Appoint faculty, GAs, and staff Issue holds and special permissions Check departmental keys out/in Monitor wait lists for classes if needed Submit workorders for Porter Hall as requested Issue after hours passes 30% Financial Transactions and Budgets
Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office Assure that purchases are charged to the correct cost centers Assure that paperwork for reimbursement of travel and other expenses is correct and signed, and all required paperwork is received Purchase office supplies, studio supplies and equipment for the Department of Art and staff through both OOE and Student Course Fee allocations Monitor cost center balances regularly using GUS Cloud to assure department expenses are within budget, this includes Course Fee allocations Correct funding errors immediately Provide Monthly updates to chair regarding balances for department funds and faculty regarding balances for allocated OOE and Course fees. Initiate work orders to the Physical Plant and follow the process to completion Maintain agreements for leased equipment 15% Supervising and Hiring
Hire students, schedule, train, and oversee their work Post position openings as needed with campus Student Employment Office through Gorillas4Hire Track and approve student hours 5% Event support
Assist the Chair and Faculty in coordination of social media, video monitor in gallery, and logistics for all departmental events (including gallery, recruitment, workshops, and other events) Coordinate schedule with department, college and university events Complete work orders for setup as needed Order food and supplies for events 5% Other duties as assigned
Education and Experience - Required at Hire and Preferred Required Education and Experience at Hire -
High school diploma or equivalent. One year of experience in an office or administrative setting. Preferred Education and Experience -
Three years' experience working in an office. Screening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Job Type : Unclassified
Appointment Duration : 12 months
Salary:
Grade 4 -$15.03 per hour
Work Schedule : Full Time - Monday through Friday 8:00 a.m. to 4:30 p.m.
Application Documents Required*:
Cover Letter Resume Names and Contact Details for Three (3) Professional References
*Consolidate documents into a maximum of 2 to upload.
Open until Filled
with a first review date of August 22, 2025
Search Committee Chair : Olivia Timmons (otimmons@pittstate.edu)
Visa Sponsorship is not available for this position.
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
About Us
About Pittsburg State University
Founded in 1903, Pittsburg State's 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.
Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.
Pitt State's hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.
The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you'll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities.
Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.
Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events.
The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.