Medical University of South Carolina
UNIV - HR Manager- Department of Healthcare Leadership & Management- College of
Medical University of South Carolina, Charleston, South Carolina, United States, 29401
Administrative Coordinator II
The Administrative Coordinator II serves as the HR Manager for the Department of Healthcare Leadership and Management. This role oversees comprehensive human resources functions within the Department of Healthcare Leadership and Management (DHLM), including full-cycle recruitment, onboarding, and offboarding for faculty, staff, and affiliates. The position manages faculty appointment processes, maintains HR records, and administers compensation and contract agreements. Additionally, it serves as the primary contact for timekeeping, compliance, and employee relations within the department, ensuring adherence to university policies and state regulations. The role involves close collaboration with department leadership, supervisors, university HR, and external partners to support smooth HR operations and employee lifecycle management. This position reports to the Business Manager for the Department of Healthcare Leadership and Management. 35% Recruitment, Onboarding, and Offboarding
Manages the full-cycle recruitment and hiring process for all divisions within the Department of Healthcare Leadership and Management (DHLM), including faculty, staff, post-doctoral scholars, temporary faculty, department volunteers, and student workers. Collaborates with DHLM leadership to develop position descriptions and requisitions in OurDay; monitors the status of open positions. Provides support for faculty search committees throughout the recruitment process, including application review, interview scheduling, and dispositioning of candidates. Facilitates application review, initiates the hiring process, and dispositions of remaining active candidates on job requisition. Coordinates on-campus interview itineraries for faculty and staff candidates. Ensures timely processing of new hires by coordinating with University HR, including completion of background checks, drug screenings, and other required clearances. Facilitates onboarding tasks such as NETID requests, badge access, office space setup, phone number assignments, and computer/equipment procurement. Provides departmental orientation and training on MUSC platforms, timekeeping, leave requests, pay calendars, and university policies. Creates and maintains comprehensive recruitment and personnel files for all employees and affiliates across divisions, including adjuncts and volunteers. 30% HR Records Management
Collaborates with Division Directors and Student Services to maintain and confirm adjunct and temporary faculty teaching schedules each semester. Prepares teaching agreements and ensures completion of required forms, including dual employment paperwork, for adjuncts, dual employment personnel, and guest speakers. Submits Dual Employment Purchase Requisitions and Professional Services Agreements, and ensures payments are processed accurately. Enters one-time payments based on approved teaching agreements and ensures timely processing in compliance with University HR policies. Manages compensation tracking and salary administration for adjuncts, dual employment, and guest speakers, including payment schedules, changes in hours, salary, or funding source. Maintains personnel and compensation records; ensures accuracy and approval of transactions in a timely manner. Interfaces with internal departments and external colleges to support grants, contracts, and dual employment coordination. Administers required legal and administrative actions, such as 15-day breaks, Leaves of Absence, and rehire processes in OurDay. Oversees fund changes, payroll costing allocations, and payroll accounting adjustments for faculty and staff. Maintains and audits FTE workbooks, employee profiles, and payroll reports to ensure data accuracy and correct salary distribution. Assists with budgeting and forecasting adjunct, temp, and dual employment costs in coordination with the Business Manager. Creates and updates annual contracts for all faculty members across division. 20% Faculty Appointment Process
Manages the creation and maintenance of faculty appointment packages for full-time, adjunct, and affiliate faculty across all DHLM divisions. Ensures required academic credentials are collected and verified, including: Up-to-date CVs (full and abbreviated), Unofficial undergraduate transcripts, Official transcripts of highest degree earned, Three letters of recommendation, Letter of endorsement from the primary department (for secondary appointments), Letter of support from the Department Chair to the Dean, Letter of proposal from Division Director to the Department Chair, Coordinates with the Dean's Office to facilitate the annual renewal of Letters of Agreement and Termination forms for adjunct faculty. Ensures all appointment and termination documents are properly signed, approved, and filed for each fiscal year. Manages the termination process for faculty appointments as needed. 10% Time Keeping and Compliance
Serves as the primary contact for DHLM time entry, approval, and absence-related issues in the OurDay timekeeping platform for both hourly and salaried employees. Assigns work schedules and audits time entry for faculty and staff to ensure compliance with MUSC and state policies. Collaborates with supervisors to verify sign-off on time submissions and manages the workflow to reconcile and confirm accurate entries, including leave. Communicates updates on timekeeping policies and procedures to faculty and staff, ensuring enterprise-wide compliance. Oversees training compliance for all employees within the DHLM. Supports OurDay Annual Reviews by coordinating timely completion and maintaining updated staff position descriptions that accurately reflect current duties. Manages FMLA documentation by tracking employee status, communicating updates, and coordinating with University HR on extensions and return-to-work guidelines. Assists managers with Performance Improvement Plans (PIPs) and Letters of Expectation by coordinating with HR, supporting documentation, participating in related meetings, and ensuring access to improvement resources. Additional responsibilities include: Troubleshooting badge issues for faculty, staff, and students; Managing monthly employee status updates in OurDay; Ensuring annual Conflict of Interest Reporting is completed across all three departments; Serving as the liaison for Tuition Assistance, explaining requirements and facilitating the reimbursement process for eligible faculty and staff. Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration, or administrative services; or a bachelor's degree and three years experience in business management, public administration, or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit, and business need.
The Administrative Coordinator II serves as the HR Manager for the Department of Healthcare Leadership and Management. This role oversees comprehensive human resources functions within the Department of Healthcare Leadership and Management (DHLM), including full-cycle recruitment, onboarding, and offboarding for faculty, staff, and affiliates. The position manages faculty appointment processes, maintains HR records, and administers compensation and contract agreements. Additionally, it serves as the primary contact for timekeeping, compliance, and employee relations within the department, ensuring adherence to university policies and state regulations. The role involves close collaboration with department leadership, supervisors, university HR, and external partners to support smooth HR operations and employee lifecycle management. This position reports to the Business Manager for the Department of Healthcare Leadership and Management. 35% Recruitment, Onboarding, and Offboarding
Manages the full-cycle recruitment and hiring process for all divisions within the Department of Healthcare Leadership and Management (DHLM), including faculty, staff, post-doctoral scholars, temporary faculty, department volunteers, and student workers. Collaborates with DHLM leadership to develop position descriptions and requisitions in OurDay; monitors the status of open positions. Provides support for faculty search committees throughout the recruitment process, including application review, interview scheduling, and dispositioning of candidates. Facilitates application review, initiates the hiring process, and dispositions of remaining active candidates on job requisition. Coordinates on-campus interview itineraries for faculty and staff candidates. Ensures timely processing of new hires by coordinating with University HR, including completion of background checks, drug screenings, and other required clearances. Facilitates onboarding tasks such as NETID requests, badge access, office space setup, phone number assignments, and computer/equipment procurement. Provides departmental orientation and training on MUSC platforms, timekeeping, leave requests, pay calendars, and university policies. Creates and maintains comprehensive recruitment and personnel files for all employees and affiliates across divisions, including adjuncts and volunteers. 30% HR Records Management
Collaborates with Division Directors and Student Services to maintain and confirm adjunct and temporary faculty teaching schedules each semester. Prepares teaching agreements and ensures completion of required forms, including dual employment paperwork, for adjuncts, dual employment personnel, and guest speakers. Submits Dual Employment Purchase Requisitions and Professional Services Agreements, and ensures payments are processed accurately. Enters one-time payments based on approved teaching agreements and ensures timely processing in compliance with University HR policies. Manages compensation tracking and salary administration for adjuncts, dual employment, and guest speakers, including payment schedules, changes in hours, salary, or funding source. Maintains personnel and compensation records; ensures accuracy and approval of transactions in a timely manner. Interfaces with internal departments and external colleges to support grants, contracts, and dual employment coordination. Administers required legal and administrative actions, such as 15-day breaks, Leaves of Absence, and rehire processes in OurDay. Oversees fund changes, payroll costing allocations, and payroll accounting adjustments for faculty and staff. Maintains and audits FTE workbooks, employee profiles, and payroll reports to ensure data accuracy and correct salary distribution. Assists with budgeting and forecasting adjunct, temp, and dual employment costs in coordination with the Business Manager. Creates and updates annual contracts for all faculty members across division. 20% Faculty Appointment Process
Manages the creation and maintenance of faculty appointment packages for full-time, adjunct, and affiliate faculty across all DHLM divisions. Ensures required academic credentials are collected and verified, including: Up-to-date CVs (full and abbreviated), Unofficial undergraduate transcripts, Official transcripts of highest degree earned, Three letters of recommendation, Letter of endorsement from the primary department (for secondary appointments), Letter of support from the Department Chair to the Dean, Letter of proposal from Division Director to the Department Chair, Coordinates with the Dean's Office to facilitate the annual renewal of Letters of Agreement and Termination forms for adjunct faculty. Ensures all appointment and termination documents are properly signed, approved, and filed for each fiscal year. Manages the termination process for faculty appointments as needed. 10% Time Keeping and Compliance
Serves as the primary contact for DHLM time entry, approval, and absence-related issues in the OurDay timekeeping platform for both hourly and salaried employees. Assigns work schedules and audits time entry for faculty and staff to ensure compliance with MUSC and state policies. Collaborates with supervisors to verify sign-off on time submissions and manages the workflow to reconcile and confirm accurate entries, including leave. Communicates updates on timekeeping policies and procedures to faculty and staff, ensuring enterprise-wide compliance. Oversees training compliance for all employees within the DHLM. Supports OurDay Annual Reviews by coordinating timely completion and maintaining updated staff position descriptions that accurately reflect current duties. Manages FMLA documentation by tracking employee status, communicating updates, and coordinating with University HR on extensions and return-to-work guidelines. Assists managers with Performance Improvement Plans (PIPs) and Letters of Expectation by coordinating with HR, supporting documentation, participating in related meetings, and ensuring access to improvement resources. Additional responsibilities include: Troubleshooting badge issues for faculty, staff, and students; Managing monthly employee status updates in OurDay; Ensuring annual Conflict of Interest Reporting is completed across all three departments; Serving as the liaison for Tuition Assistance, explaining requirements and facilitating the reimbursement process for eligible faculty and staff. Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration, or administrative services; or a bachelor's degree and three years experience in business management, public administration, or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit, and business need.