Avison Young
Property Administrator
The Property Administrator reports to the Property Manager. The Property Administrator provides the Property Manager with administrative and building operations support, as directed. The Property Administrator is responsible for keeping the Property Manager always informed, seeking guidance and direction as appropriate. The base salary is aligned with market data and is estimated between $60,000 to $65,000 (salary) with the ability to achieve additional compensation through bonus. This salary range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity. Responsibilities
Assist with preparation for the annual budget process for assigned buildings within the portfolio. Draft and distribute correspondences to tenant Responsible / accountable for rent collection, cheque posting, and application of monies to tenant accounts in company software Responsible/ accountable for reviewing monthly recurring billings Monitor and control tenant arrears; reconcile tenant accounts; report weekly on status of account receivables; ensure that delinquent accounts are minimized Prepare and issue statement of Rental Charge Invoices and letters Liaise with tenants and accounting regarding accounts receivable matters Prepare and issue purchase orders. Reconcile purchase orders against invoices Assist the Property Manager with client relationship management Assist the Property Manager in all aspects of tenant requirements under the respective lease agreements, including regular tenant contact, handling tenant queries and issues and ensuring all reasonable tenant needs are met in a professional and timely manner. Ensure excellent tenant relations and strong customer service Process invoices including matching, coding invoices to comply with budget schedules, and compiling and verifying batches Monitor, track and ensure payment for all vacant unit utility accounts Process all cheques, invoices, and related reports and systems within Yardi accounting software Complete all administrative functions relating to property management as specified Read and understand leases to ensure accurate information is received and maintained Maintain and update security deposit reports Maintain and update tenant information, including phone numbers, contact names, and emergency contact information as changes occur Record, update, and maintain insurance coverage for all tenants and contractors Liaise with tenants and contractors as required or directed Verify Workers Compensation coverage for service providers Perform a wide variety of administrative duties including word processing, filing, photocopying, scheduling appointments, answering phone, receiving guests, etc. Ensure tenants abide by the terms of the lease and other relevant acts and by-laws Work with Operations and Property Management on the day-to-day operations of the assets, ensuring custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with Avison Young policies and client directives Assist with the maintenance of the computerized Preventative Maintenance Program (Angus AnyWhere) and monitor, dispatch and follow-up on tenant requests, preparation of monthly chargeback reporting Co-ordinate and supervise all contracts, including periodic reviews of all service contracts (ie: maintain up-to-date contract log, assist with tendering, verify invoices match contract pricing and PO's) Co-ordinate annual fire inspections and deficiency repair schedules with contractors and tenants. Ensure that all site-specific documentation and financial reports are completed accurately and on time, (as applicable) Assist as needed in the development and preparation of a variety of budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facilities Other such duties as directed and required by the Property Manager Qualifications
3 + years of related Property Management experience or post-secondary courses in property management required. Strong communication and interpersonal skills, both oral and written. Knowledge of operating statements and strong understanding of budgets and recoveries A focus on customer service and working as part of a team. Ability to meet deadlines, prioritize tasks and work well under pressure Results oriented, detail oriented and accurate Exceptional problem solving and attention to detail Proficiency in Microsoft Word, Excel and Outlook Experience with Yardi accounting system a definite asset Should possess a valid driver's license and an operable vehicle to facilitate travel within the portfolio Our Equal Opportunity Commitment
Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all. Benefits offered to full time W2 employees: Traditional and Roth 401k with generous employer match and immediate vesting 12 weeks of Paid Parental Leave after one year of tenure Medical, Dental, Vision Insurance Company paid Life and AD&D Insurance Company paid Short & Long-Term Disability Voluntary Critical Illness and Accident Coverage Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits Wellness program Employee Assistance Program (EAP) Work-Life Balance: Competitive paid vacation days 2 personal/wellness days Paid holidays plus 2 floating holidays Annual volunteer day for Day of Giving
The Property Administrator reports to the Property Manager. The Property Administrator provides the Property Manager with administrative and building operations support, as directed. The Property Administrator is responsible for keeping the Property Manager always informed, seeking guidance and direction as appropriate. The base salary is aligned with market data and is estimated between $60,000 to $65,000 (salary) with the ability to achieve additional compensation through bonus. This salary range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity. Responsibilities
Assist with preparation for the annual budget process for assigned buildings within the portfolio. Draft and distribute correspondences to tenant Responsible / accountable for rent collection, cheque posting, and application of monies to tenant accounts in company software Responsible/ accountable for reviewing monthly recurring billings Monitor and control tenant arrears; reconcile tenant accounts; report weekly on status of account receivables; ensure that delinquent accounts are minimized Prepare and issue statement of Rental Charge Invoices and letters Liaise with tenants and accounting regarding accounts receivable matters Prepare and issue purchase orders. Reconcile purchase orders against invoices Assist the Property Manager with client relationship management Assist the Property Manager in all aspects of tenant requirements under the respective lease agreements, including regular tenant contact, handling tenant queries and issues and ensuring all reasonable tenant needs are met in a professional and timely manner. Ensure excellent tenant relations and strong customer service Process invoices including matching, coding invoices to comply with budget schedules, and compiling and verifying batches Monitor, track and ensure payment for all vacant unit utility accounts Process all cheques, invoices, and related reports and systems within Yardi accounting software Complete all administrative functions relating to property management as specified Read and understand leases to ensure accurate information is received and maintained Maintain and update security deposit reports Maintain and update tenant information, including phone numbers, contact names, and emergency contact information as changes occur Record, update, and maintain insurance coverage for all tenants and contractors Liaise with tenants and contractors as required or directed Verify Workers Compensation coverage for service providers Perform a wide variety of administrative duties including word processing, filing, photocopying, scheduling appointments, answering phone, receiving guests, etc. Ensure tenants abide by the terms of the lease and other relevant acts and by-laws Work with Operations and Property Management on the day-to-day operations of the assets, ensuring custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with Avison Young policies and client directives Assist with the maintenance of the computerized Preventative Maintenance Program (Angus AnyWhere) and monitor, dispatch and follow-up on tenant requests, preparation of monthly chargeback reporting Co-ordinate and supervise all contracts, including periodic reviews of all service contracts (ie: maintain up-to-date contract log, assist with tendering, verify invoices match contract pricing and PO's) Co-ordinate annual fire inspections and deficiency repair schedules with contractors and tenants. Ensure that all site-specific documentation and financial reports are completed accurately and on time, (as applicable) Assist as needed in the development and preparation of a variety of budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facilities Other such duties as directed and required by the Property Manager Qualifications
3 + years of related Property Management experience or post-secondary courses in property management required. Strong communication and interpersonal skills, both oral and written. Knowledge of operating statements and strong understanding of budgets and recoveries A focus on customer service and working as part of a team. Ability to meet deadlines, prioritize tasks and work well under pressure Results oriented, detail oriented and accurate Exceptional problem solving and attention to detail Proficiency in Microsoft Word, Excel and Outlook Experience with Yardi accounting system a definite asset Should possess a valid driver's license and an operable vehicle to facilitate travel within the portfolio Our Equal Opportunity Commitment
Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all. Benefits offered to full time W2 employees: Traditional and Roth 401k with generous employer match and immediate vesting 12 weeks of Paid Parental Leave after one year of tenure Medical, Dental, Vision Insurance Company paid Life and AD&D Insurance Company paid Short & Long-Term Disability Voluntary Critical Illness and Accident Coverage Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits Wellness program Employee Assistance Program (EAP) Work-Life Balance: Competitive paid vacation days 2 personal/wellness days Paid holidays plus 2 floating holidays Annual volunteer day for Day of Giving