Umcp
Assistant Director of Administrative Services
Umcp, College Park, Maryland, United States, 20740
Job Description Summary
Organization Summary Statement: The Center for Substance Use, Addiction & Health Research (CESAR) at the University of Maryland, College Park, was created in 1990 as a college-wide interdisciplinary research center. CESAR is dedicated to addressing the problems substance use disorders may create for individuals, families, and communities in Maryland and around the world. Our practical action-oriented studies and evaluations focus on improving access to treatment for substance use disorders, supporting long-term recovery, as well as best practices in hospital-based emergency care. Our work spans the State of Maryland, Washington, DC, as well as several international studies located in Cape Town, South Africa. Job Description Summary: The Center for Substance Use, Addiction & Health Research (CESAR) seeks a full-time Assistant Director of Administrative Services (ADAS) to support a multidisciplinary team of researchers leading multiple clinical trials and other state and federally funded research projects. The ADAS will be responsible for managing aspects of the business services of the Center to include human resources, payroll activities, procurement, reimbursements, travel and sponsored research administration. Key Responsibilities
Manages the travel and procurement process to include initiating and managing procurement; maintaining requisition log; using and upkeeping P-card and logs; non-payroll transfers; MOU's for subject payments; purchasing supplies, equipment and services; following up on status of order; following up on status of payments to vendors; providing backup documents for monthly invoicing; monitoring spending to verify purchases are allowable and funds are available; serves as the liaison between CESAR and UMD purchasing offices to address/solve any issues that may arise; maintain documentation related to expenditures Pre-award to include assistance with budget development Post-award sub-recipient management; processes new award requests; modification requests; review subcontract invoices and verify that funds are available; keep track of invoice approvals and payments. Account and post award management to include monthly reconciliations and report preparation. Reviews and approves travel using Concur; advises faculty, staff and students on University travel policies. Manage payroll, including hiring, onboarding, changing effort, generating contracts; generating salary letters; payroll transfers; providing backup documents for monthly invoicing; serve as the liaison between CESAR and UMD/BSOS payroll offices to address/solve any issues that may arise. Maintaining an accurate equipment inventory, tagging equipment when received, maintenance of keys. Other duties as assigned. Additional Duties
Ensure compliance with all sponsor and University requirements. Ensure all internal and sponsor deadlines are met; that all documentation related to expenditure is easily available and accurate. Serve as liaison to University business offices and sponsor personnel regarding account expenses and resolve any questions or issues that arise. Preferences
Bachelor's degree from an accredited college or university 2 years of experience at UMCP conducting purchasing and payroll activities. Experience and knowledge in processing travel and procurement under federally sponsored awards at UMCP. Demonstrated proficiency in Microsoft Office/Excel Experience with UMCP systems i.e. Concur Travel system, and Workday. Minimum Qualifications
Education: Bachelor's degree from an accredited college or university. Experience: Seven (7) years of professional experience managing business operations. Two (2) years of experience supervising or managing professional staff. Knowledge of administrative policies and procedures, and federal, state, and other applicable related laws, rules, regulations, and ordinances. Skill in oral and written communication. Skill in the use of Microsoft Office products. Ability to develop and administer new policies and procedures. Ability to interpret and apply policies, procedures, regulations, and laws. Additional Job Details
Required Application Materials: Resume, Cover Letter, and List of 3 References Best Consideration Date: May 30, 2025 Posting Close Date: N/A Open Until Filled: No Job Risks
Not Applicable to This Position Financial Disclosure Required
No Department
BSOS-Ctr for Substance Use, Addiction & Health Research Worker Sub-Type
Staff Regular Salary Range
$75,000 - $90,000 Benefits Summary
For more information on Regular Exempt benefits, select this link. Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed. Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment. EEO Statement
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy. Title IX Non-Discrimination Notice
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy. Resources
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Organization Summary Statement: The Center for Substance Use, Addiction & Health Research (CESAR) at the University of Maryland, College Park, was created in 1990 as a college-wide interdisciplinary research center. CESAR is dedicated to addressing the problems substance use disorders may create for individuals, families, and communities in Maryland and around the world. Our practical action-oriented studies and evaluations focus on improving access to treatment for substance use disorders, supporting long-term recovery, as well as best practices in hospital-based emergency care. Our work spans the State of Maryland, Washington, DC, as well as several international studies located in Cape Town, South Africa. Job Description Summary: The Center for Substance Use, Addiction & Health Research (CESAR) seeks a full-time Assistant Director of Administrative Services (ADAS) to support a multidisciplinary team of researchers leading multiple clinical trials and other state and federally funded research projects. The ADAS will be responsible for managing aspects of the business services of the Center to include human resources, payroll activities, procurement, reimbursements, travel and sponsored research administration. Key Responsibilities
Manages the travel and procurement process to include initiating and managing procurement; maintaining requisition log; using and upkeeping P-card and logs; non-payroll transfers; MOU's for subject payments; purchasing supplies, equipment and services; following up on status of order; following up on status of payments to vendors; providing backup documents for monthly invoicing; monitoring spending to verify purchases are allowable and funds are available; serves as the liaison between CESAR and UMD purchasing offices to address/solve any issues that may arise; maintain documentation related to expenditures Pre-award to include assistance with budget development Post-award sub-recipient management; processes new award requests; modification requests; review subcontract invoices and verify that funds are available; keep track of invoice approvals and payments. Account and post award management to include monthly reconciliations and report preparation. Reviews and approves travel using Concur; advises faculty, staff and students on University travel policies. Manage payroll, including hiring, onboarding, changing effort, generating contracts; generating salary letters; payroll transfers; providing backup documents for monthly invoicing; serve as the liaison between CESAR and UMD/BSOS payroll offices to address/solve any issues that may arise. Maintaining an accurate equipment inventory, tagging equipment when received, maintenance of keys. Other duties as assigned. Additional Duties
Ensure compliance with all sponsor and University requirements. Ensure all internal and sponsor deadlines are met; that all documentation related to expenditure is easily available and accurate. Serve as liaison to University business offices and sponsor personnel regarding account expenses and resolve any questions or issues that arise. Preferences
Bachelor's degree from an accredited college or university 2 years of experience at UMCP conducting purchasing and payroll activities. Experience and knowledge in processing travel and procurement under federally sponsored awards at UMCP. Demonstrated proficiency in Microsoft Office/Excel Experience with UMCP systems i.e. Concur Travel system, and Workday. Minimum Qualifications
Education: Bachelor's degree from an accredited college or university. Experience: Seven (7) years of professional experience managing business operations. Two (2) years of experience supervising or managing professional staff. Knowledge of administrative policies and procedures, and federal, state, and other applicable related laws, rules, regulations, and ordinances. Skill in oral and written communication. Skill in the use of Microsoft Office products. Ability to develop and administer new policies and procedures. Ability to interpret and apply policies, procedures, regulations, and laws. Additional Job Details
Required Application Materials: Resume, Cover Letter, and List of 3 References Best Consideration Date: May 30, 2025 Posting Close Date: N/A Open Until Filled: No Job Risks
Not Applicable to This Position Financial Disclosure Required
No Department
BSOS-Ctr for Substance Use, Addiction & Health Research Worker Sub-Type
Staff Regular Salary Range
$75,000 - $90,000 Benefits Summary
For more information on Regular Exempt benefits, select this link. Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed. Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment. EEO Statement
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy. Title IX Non-Discrimination Notice
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy. Resources
Learn how military skills translate to civilian opportunities with O*Net Online. Search Firm Managed Recruitment
There are some positions that are not advertised on this career site as the search is being managed by a Search Firm. Please visit the link below to see these available opportunities: