Live Events Media Group
Project Management Administrator
Live Events Media Group, Charlotte, North Carolina, United States, 28202
Project Management Administrator
LEMG is one of the premier event production and audio-visual experts in the industry. We offer everything from site planning, event design, lighting, sound, video, projection, staging, decor, show producers, and technicians. As a second-generation firm, our decades of experience and commitment to our industry is second to none. LEMG can handle all aspects of planning and implementation for any kind of event; whether a conference, convention, trade show, corporate meeting, or live event. Who we're seeking: Detail oriented Passion for follow-through Spreadsheet enthusiast Must be able to thrive in role with minimal supervision Good communication skills (email, text, phone, and in-person) Excellent time management Adaptive to different team members; will be supporting multiple project managers Knowledge of common AV industry equipment and procedures is a bonus, but not required Knowledge of room drawing software (Social Tables, Room Viewer, etc) is a bonus, but not required Job Description: Project Management Administrator Reports To: Director of Project Management Overview: Assists the Project Management department with day to day administrative tasks necessary for a successful workflow. The ideal candidate will be highly organized, tech-savvy, a good communicator, and ready to jump in wherever is needed. Responsibilities: Core Duties Assist with freelance technician coordination, scheduling, and communication updates utilizing LEMG's crewing software, Lasso. Confirm travel arrangements for freelance technicians and LEMG staff traveling to out of town shows (or non-local crew on Charlotte based shows) Secure Labor Hands for show by requesting quotes from the local IATSE, Labor Vendors, and/or LEMG part-time staff. Obtain quotes for cross rentals and confirm logistics with vendor upon PM approval Update Weekly Production Grid spreadsheet with confirmed schedule and cross rental details Create and update POs in IntelliEvent as labor and cross rentals are confirmed Support Director of Project Management with routinely reviewing gear shortages in LEMG's quoting software, IntelliEvent Update Google Drive and Budget Tracker spreadsheet with quotes, invoices, and documented expenses as they are confirmed Assist with Venue coordination including dock access forms, on-site rentals, and COIs Communicate any time-sensitive updates with Warehouse & Logistics team in lieu of PM being on-site for a separate project Research local AV companies for upcoming out of town shows Assist with the creation of the Show Book Assist with the documentation of Close of Show Notes Work alongside PM to keep Finance updated pre and post show on anticipated expenses Additional Duties Assist with uploading event photos to the LEMG drive Assist with updating venue information to the LEMG drive This position is based in our Charlotte, NC office and requires a full-time, in-person presence. The employee will receive health benefits (100% employee paid by LEMG), paid time off/holidays, a 401(k) plan, a company computer, an iPad, and a monthly cell phone stipend.
LEMG is one of the premier event production and audio-visual experts in the industry. We offer everything from site planning, event design, lighting, sound, video, projection, staging, decor, show producers, and technicians. As a second-generation firm, our decades of experience and commitment to our industry is second to none. LEMG can handle all aspects of planning and implementation for any kind of event; whether a conference, convention, trade show, corporate meeting, or live event. Who we're seeking: Detail oriented Passion for follow-through Spreadsheet enthusiast Must be able to thrive in role with minimal supervision Good communication skills (email, text, phone, and in-person) Excellent time management Adaptive to different team members; will be supporting multiple project managers Knowledge of common AV industry equipment and procedures is a bonus, but not required Knowledge of room drawing software (Social Tables, Room Viewer, etc) is a bonus, but not required Job Description: Project Management Administrator Reports To: Director of Project Management Overview: Assists the Project Management department with day to day administrative tasks necessary for a successful workflow. The ideal candidate will be highly organized, tech-savvy, a good communicator, and ready to jump in wherever is needed. Responsibilities: Core Duties Assist with freelance technician coordination, scheduling, and communication updates utilizing LEMG's crewing software, Lasso. Confirm travel arrangements for freelance technicians and LEMG staff traveling to out of town shows (or non-local crew on Charlotte based shows) Secure Labor Hands for show by requesting quotes from the local IATSE, Labor Vendors, and/or LEMG part-time staff. Obtain quotes for cross rentals and confirm logistics with vendor upon PM approval Update Weekly Production Grid spreadsheet with confirmed schedule and cross rental details Create and update POs in IntelliEvent as labor and cross rentals are confirmed Support Director of Project Management with routinely reviewing gear shortages in LEMG's quoting software, IntelliEvent Update Google Drive and Budget Tracker spreadsheet with quotes, invoices, and documented expenses as they are confirmed Assist with Venue coordination including dock access forms, on-site rentals, and COIs Communicate any time-sensitive updates with Warehouse & Logistics team in lieu of PM being on-site for a separate project Research local AV companies for upcoming out of town shows Assist with the creation of the Show Book Assist with the documentation of Close of Show Notes Work alongside PM to keep Finance updated pre and post show on anticipated expenses Additional Duties Assist with uploading event photos to the LEMG drive Assist with updating venue information to the LEMG drive This position is based in our Charlotte, NC office and requires a full-time, in-person presence. The employee will receive health benefits (100% employee paid by LEMG), paid time off/holidays, a 401(k) plan, a company computer, an iPad, and a monthly cell phone stipend.