Swoop
Swoop and MyHealthTeam, a Swoop company, transform the healthcare journey for millions of patients nationwide with innovative solutions. We're committed to building an inclusive space where employees are valued for their unique perspectives and experiences.
Swoop is a leading provider of AI-driven, precision healthcare omnichannel solutions, focused on protecting consumer privacy while improving patient outcomes. By combining best-in-class audience targeting, 100% MLR-approved conversational AI agents, and now - through the acquisition of MyHealthTeam - the largest opted-in social network of patients facing chronic conditions, Swoop delivers measurable Rx lift, deeper patient engagement, and trusted provider interactions across the care journey.
With over 4 million members across 60+ condition-specific social networks, MyHealthTeam is the fastest-growing social platform in chronic health. We believe that when someone is diagnosed with a condition like MS, lupus, breast cancer, or diabetes, they should easily find support, trusted information, and community. We're working toward a future where social support is prescribed alongside clinical care.
Who We're Looking For:
MyHealthTeam, a Swoop company, is seeking a part-time Office Coordinator to ensure our San Francisco office runs smoothly and feels welcoming. This role is responsible for maintaining a clean, well-stocked space, supporting in-office meetings, managing vendors, and assisting with mail, supplies, and basic tech setup. It's a hands-on role ideal for someone who's organized and proactive, and who enjoys keeping things running behind the scenes.
What You Get To Do Every Day:
Office maintenance - Maintain clean and organized common areas, including wiping down surfaces and arranging seating. Break down boxes, water plants, and ensure general tidiness. Restock snacks, beverages, coffee, and water throughout the day. Kitchen maintenance - Keep the kitchen clean, including washing dishes and ensuring supplies are stocked. Supply ordering - Order coffee, water, snacks, and pantry items for the office. Maintain stock of essential office supplies, including paper, printer ink, pens, and paper goods. Mail management - Check and sort daily mail. Deposit checks into the Avidbank lockbox, send copies/tracking info to Swoop's Finance Team, and forward relevant documents to Swoop's HR Team. Meeting support - Set up and clean conference rooms, coordinate in-office meals (breakfasts, lunches, and working sessions), and assist with off-site arrangements. Vendor management - Coordinate with delivery vendors and water service providers to ensure timely service. Visitor management - Maintain the guest list, oversee visitor access, and ensure a welcoming environment. Technology and AV management - Regularly test AV equipment in all conference rooms to ensure functionality. Safety and security - Monitor badge logs, manage gym waivers, and maintain secure access.
Skills That Aren't Required, but Definitely a Plus:
Experience with facilities or office management software Light troubleshooting skills for office tech and AV systems Event coordination experience for planning in-office gatherings, team lunches, or small off-site activities Basic budgeting or expense-tracking experience A customer service or hospitality background to create a welcoming environment for employees and visitors alike
What We're Looking For:
Strong organizational and multitasking skills - An ability to manage daily office upkeep, supply inventory, and meeting support efficiently Excellent communication and coordination abilities - Comfort working with vendors, welcoming guests, and liaising with internal teams like HR and Finance Familiarity with basic technology and AV equipment, including testing conference room setups and managing secure office access system
Working at Swoop | MyHealthTeam •This is a part-time position, on-site in our San Francisco office. •We strongly encourage applicants of all backgrounds and experiences to apply - even if your experience doesn't check every box. The best hires often don't. •We are deeply committed to hiring a diverse workforce, fostering an inclusive environment, and nurturing the professional growth of our people. •You'll be part of a team that's changing healthcare for the better, especially for those facing chronic conditions.
The pay range for this role is:
28 - 30 USD per hour (San Francisco, California)
Swoop is a leading provider of AI-driven, precision healthcare omnichannel solutions, focused on protecting consumer privacy while improving patient outcomes. By combining best-in-class audience targeting, 100% MLR-approved conversational AI agents, and now - through the acquisition of MyHealthTeam - the largest opted-in social network of patients facing chronic conditions, Swoop delivers measurable Rx lift, deeper patient engagement, and trusted provider interactions across the care journey.
With over 4 million members across 60+ condition-specific social networks, MyHealthTeam is the fastest-growing social platform in chronic health. We believe that when someone is diagnosed with a condition like MS, lupus, breast cancer, or diabetes, they should easily find support, trusted information, and community. We're working toward a future where social support is prescribed alongside clinical care.
Who We're Looking For:
MyHealthTeam, a Swoop company, is seeking a part-time Office Coordinator to ensure our San Francisco office runs smoothly and feels welcoming. This role is responsible for maintaining a clean, well-stocked space, supporting in-office meetings, managing vendors, and assisting with mail, supplies, and basic tech setup. It's a hands-on role ideal for someone who's organized and proactive, and who enjoys keeping things running behind the scenes.
What You Get To Do Every Day:
Office maintenance - Maintain clean and organized common areas, including wiping down surfaces and arranging seating. Break down boxes, water plants, and ensure general tidiness. Restock snacks, beverages, coffee, and water throughout the day. Kitchen maintenance - Keep the kitchen clean, including washing dishes and ensuring supplies are stocked. Supply ordering - Order coffee, water, snacks, and pantry items for the office. Maintain stock of essential office supplies, including paper, printer ink, pens, and paper goods. Mail management - Check and sort daily mail. Deposit checks into the Avidbank lockbox, send copies/tracking info to Swoop's Finance Team, and forward relevant documents to Swoop's HR Team. Meeting support - Set up and clean conference rooms, coordinate in-office meals (breakfasts, lunches, and working sessions), and assist with off-site arrangements. Vendor management - Coordinate with delivery vendors and water service providers to ensure timely service. Visitor management - Maintain the guest list, oversee visitor access, and ensure a welcoming environment. Technology and AV management - Regularly test AV equipment in all conference rooms to ensure functionality. Safety and security - Monitor badge logs, manage gym waivers, and maintain secure access.
Skills That Aren't Required, but Definitely a Plus:
Experience with facilities or office management software Light troubleshooting skills for office tech and AV systems Event coordination experience for planning in-office gatherings, team lunches, or small off-site activities Basic budgeting or expense-tracking experience A customer service or hospitality background to create a welcoming environment for employees and visitors alike
What We're Looking For:
Strong organizational and multitasking skills - An ability to manage daily office upkeep, supply inventory, and meeting support efficiently Excellent communication and coordination abilities - Comfort working with vendors, welcoming guests, and liaising with internal teams like HR and Finance Familiarity with basic technology and AV equipment, including testing conference room setups and managing secure office access system
Working at Swoop | MyHealthTeam •This is a part-time position, on-site in our San Francisco office. •We strongly encourage applicants of all backgrounds and experiences to apply - even if your experience doesn't check every box. The best hires often don't. •We are deeply committed to hiring a diverse workforce, fostering an inclusive environment, and nurturing the professional growth of our people. •You'll be part of a team that's changing healthcare for the better, especially for those facing chronic conditions.
The pay range for this role is:
28 - 30 USD per hour (San Francisco, California)