Office Coordinator

Our client, a well-established life sciences consulting firm, is seeking a highly organized and personable Office Coordinator to support day-to-day office operations in their San Francisco location. This part-time role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to person for all things office-related, and has a strong attention to detail. Reporting to the Office Manager, this individual will play a key role in ensuring the office runs smoothly and provides a welcoming environment for employees and guests. You would be on-site Monday, Wednesday, and Thursday. **Please note this is an on-site, part-time, temporary role based in San Francisco, CA. Pay will be $28-$30/hr.** Key Responsibilities: Greet and welcome clients, visitors, and staff with professionalism and warmth Notify staff of guest arrivals and/or escort visitors to meeting rooms Accept and set up catering orders as needed Receive and distribute incoming mail and packages Support onboarding for new hires in coordination with HR and IT Liaise with building staff and vendors for maintenance or facility updates Assist executive assistants with conference room set-up Maintain stock of kitchen supplies, snacks, coffee, and beverages Monitor and replenish general office supplies Coordinate with vendors and building teams for repairs, installations, and general upkeep Respond to requests submitted through the facilities ticketing system (e.g., FedEx labels, remote support for other offices, catering coordination) Assist with on-site event coordination, including logistics, catering, and AV setup Support the Office Manager with ad-hoc facilities projects and vendor research Qualifications: Prior office administration experience preferred Proficient in Microsoft Office Suite Strong communication and interpersonal skills Proactive, organized, and detail-oriented Ability to multitask and work both independently and with various cross-functional teams Please submit your resume for consideration. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notic

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