Chris Smith Development
Executive Assistant, Real Estate & Commercial Documentation
Chris Smith Development, San Diego, California, United States, 92189
Hourly:
$30/hr + Documentation Fees Job Overview I am seeking a highly organized, detail-oriented
Executive Assistant
with a background in
commercial lease administration . The ideal candidate will provide administrative support while also preparing first draft lease, amendments and assist with reviewing and organizing other real estate documents. This role requires a blend of administrative acumen and familiarity with real estate terminology and workflows. Key Responsibilities Provide executive-level support including calendar management, meeting preparation, and confidential correspondence. Review and track commercial lease agreements, amendments, renewals, and related legal documents. Coordinate with external and internal stakeholders regarding real estate transactions and deadlines. Track deadlines, follow up on action items, and manage priority projects. Maintain an organized electronic and physical filing systems for all real estate documents. Draft or assist in preparing letters of intent (LOIs), lease summaries, lease amendments and lease abstracts. Schedule and prepare materials for real estate meetings, site visits, and negotiations. Perform document and invoice scanning to send to corporate for funding Qualifications 3+ years of experience as an Executive Assistant, preferably in a real estate or legal environment. Solid understanding of commercial lease terms, documents, and real estate terminology. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook), DocuSign, Dropbox and OneDrive. Ability to handle confidential information with discretion. Comfortable working in an in-home environment Preferred Qualifications Experience with writing first draft commercial real-estate lease documents is a plus. Paralegal certification or coursework in real estate law is a plus. Notary Public certification is a plus. This is an in-person role that will be working out of my home-office located in San Diego, CA. In-office hours are M-Th 9 am – 4 pm, and Fri 9 am – 2 pm, with flexibility. Some travel to properties or meetings may be required, as well as the occasional professional errand (i.e. picking up blueprints, office supplies etc.) To Apply: Please submit your resume and a brief cover letter highlighting your relevant experience to chris@chrissmithdev.com. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Contract Job function
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$30/hr + Documentation Fees Job Overview I am seeking a highly organized, detail-oriented
Executive Assistant
with a background in
commercial lease administration . The ideal candidate will provide administrative support while also preparing first draft lease, amendments and assist with reviewing and organizing other real estate documents. This role requires a blend of administrative acumen and familiarity with real estate terminology and workflows. Key Responsibilities Provide executive-level support including calendar management, meeting preparation, and confidential correspondence. Review and track commercial lease agreements, amendments, renewals, and related legal documents. Coordinate with external and internal stakeholders regarding real estate transactions and deadlines. Track deadlines, follow up on action items, and manage priority projects. Maintain an organized electronic and physical filing systems for all real estate documents. Draft or assist in preparing letters of intent (LOIs), lease summaries, lease amendments and lease abstracts. Schedule and prepare materials for real estate meetings, site visits, and negotiations. Perform document and invoice scanning to send to corporate for funding Qualifications 3+ years of experience as an Executive Assistant, preferably in a real estate or legal environment. Solid understanding of commercial lease terms, documents, and real estate terminology. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook), DocuSign, Dropbox and OneDrive. Ability to handle confidential information with discretion. Comfortable working in an in-home environment Preferred Qualifications Experience with writing first draft commercial real-estate lease documents is a plus. Paralegal certification or coursework in real estate law is a plus. Notary Public certification is a plus. This is an in-person role that will be working out of my home-office located in San Diego, CA. In-office hours are M-Th 9 am – 4 pm, and Fri 9 am – 2 pm, with flexibility. Some travel to properties or meetings may be required, as well as the occasional professional errand (i.e. picking up blueprints, office supplies etc.) To Apply: Please submit your resume and a brief cover letter highlighting your relevant experience to chris@chrissmithdev.com. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Contract Job function
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